Tata-eproc Usml Imprt

8/7/2019 Tata-eproc Usml Imprt

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E-Procurement Manual

For Overseas Supplier


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Index

Sl. No. Subject Page

1 Eproc userid creation Page 3

2 Different ways to access eproc site Page 4 - 6

3 Site Demo Page 7 - 46

3 Login to eproc site Page 8-9

3.1 Step to Change password Page 10-13

3.2 E-proc site view, Personal Detail, User Id and TCOC acceptance Page 14-18

3.3 Enquiry acknowledgement Page 19-21

3.4 Submission of Quotation/Regret Page 22-35

3.5 Order acknowledgement Page 36-39

4 Forgot login Information Page 40-46

5 Other Facilities for Suppliers Page47

6 Pre-Requisites for an e-Partner Page 48

7 Responsibilities Of Suppliers Page 49

8 Benefits to the Suppliers Page 50

9 Dos & Dont for the Suppliers(Related to browser) Page 51

10 Dos & Dont for the Suppliers(Related to site not opening) Page 52

11 Contact details for eprocurement Related issue Page 53


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3

Eproc User id Creation

The eproc userid will be created by Tata Steel and that will be sent to the vendor with user id and password along

with some other information like site address and Tata Steel purchase business policy. The mail content will be

like

Dear Friend,

CONGRATULATION!!!

You have been allotted User id and Password for accessing Tata Steel E-Procurement site.

This E Initiative was taken up by Tata Steel couple of years back and both we and as well as others who are already our E

partners, have started getting tremendous benefits of the same and there is no looking back on the same. This is a W IN-WIN

situation for both of us. As a step forward, this additional initiative is being taken with immediate effect.

Now we are pleased to inform you that you have become our E-Procurement Partner. Welcome and join the E partners club of

vendors at TATA Steel. There are many other advantages you shall get from this. However all these shall be communicated to youat the appropriate time by us.

Your Vendor Code : I063 YourName of the Organization: I.M.S & SUM HOSPITAL Your User-ID : testvend Your password : test

(FOR SECURITY REASON, PLEASE CHANGE YOUR PASSWORDAFTER FIRST LOGIN. PLEASE NEVERDISCLOSE

YOUR PASSWORD TO ANYONE AT TATA STEEL).

We expect the following from you and would request you to make a serious note of the following: 1. All quotations against RFQs

must be submitted through this site only. We are making necessary changes in the computer program that once we make you as an

E Partner, we shall not accept fax/Email or manual quotations from you and shall be totally ignored. These are very clear

management guidelines. 2. Information on Imminent delivery must be filled by 10th of every month and are also making

necessary computer program changes as mandatory for all order/ delivery orders. 3. You must access your site on a daily basis.

System shall also trigger an E Mail to that effect. 4. Please and we repeat, please do not make this system person dependent. In

such a case, there is every likelihood that you may loose on a valuable business because of the person dependant person not being

there.

Pl. logon to www.tatasteel.co.in and start using the site. In case of any problem on site, please refer to the FAQ on the E

Procurement site . Thanking you and wishing you a very happy E Procurement Partnering........

Subrata Dhar, Sr. Manager and Team Lead, Vendor Management, Procurement Division, Jamshedpur, India


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4

Three ways to access Eproc site Method 1

1.Type

www.tatasteel.co.inin the URL

2.Click on

e-procurement


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5

1.Type

ebiz.tatasteel.co.in inthe URL

2.Click on

e-procurement



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6

Type www.tatasteel.com and follow the below steps

1.Typewww.tatasteel.com


2.Click on vendorZone


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7

SiteD

emo


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Open Internet Explorer

3.Click on Internet

Explorer to Open

browser

2.Click on

Programs

1.Click on Start

After getting the user id and password the supplier can start accessing eproc site bybelow steps

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Logging into the site

9

1.Type Address

as in page 4 or 5

or 6

2.Type User Id (Not

Case Sensitive)

3.Type Password

(Case Sensitive)

4.Click to Enter

Site

5.Click to Retrieve

Forgotten password

(click on the link

forgot password)


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Change Password Steps

Procurement Division 10

To change password

click on change

password link

1.After the first login vendors are requested to change the system given

password and customize it according to their convenience


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Do sequentially as the callouts are coming

to change password


1.Give old

password

2.Put new

password

3.Confirm new

password

4.Click on Change

password link


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After clicking on change password button the below screen will come

confirming that password changed successfully



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After change in password successfully in previous screen the

system will ask to login again with a new password

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2.Type User Id (Not

Case Sensitive)

3.Type new

Password (Case

Sensitive)

4.Click to Enter

Site


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Click on any link..Like enquiry , Order , Delivery order, Schedule agreement , Imminent

delivery , Delayed Delivery ,GR , payments in order to see the respective transaction

1.Click on any linkin order to proceed

through Eproc site

This will take you to

next page

14

Eproc Site View Details


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Check Personal Details

1. If OK Click to

move to next page

2. If you make any

changes click hereto go to next page

3.Click to Cancel

Changes done

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UserId Acknowledgement

1.If you want toaccept click on this

button and go to

next page code of

conduct

2.If do not want to

accept click on reject

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1.After clicking the

reject Button will take

you to this screen and

user A/C will be

revoked

Rejection of UserId

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Code of Conduct

After accepting user id the supplier has to acknowledge the Tata Code Of

Conduct(TCOC)

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1.Accepting Code of

Conduct will redirect

to next page

2.Rejecting Code of

Conduct and give

comments


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Enquiry Acknowledgement

1.Enquiries to acknowledge

before entering the E-

procurement site

Click in the Enquiry no. to see

the details as in page 20

2.Initially the status is

Not Acknowledged

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Enquiry Acknowledgement

1.Click I Acknowledge

to acknowledge the

enquiry no.

(1400024860)

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Enquiry View

1.Now the enquiry

is under EnquiryTab

2.Theacknowledgement

status of enquiries

are YES


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Enquiry (Materials) Details

1.Item Level

Description

2.Click to

Quote

3.Click to Regret

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Moving to secure site part for Quoting

After clicking on the quote now button the system will ask you to

login again for security issue

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Click on OK

button


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Logging into the secure site

1.Type User Id (Not

Case Sensitive)

2.Type Password

(Case Sensitive)

3.Click to Login

again

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1. Enter Reference

(Mandatory)

2. Click to select

Currency

3. Click on

down-arrow and

select from list

4. Enter your value

here

After putting thedesired values

the page will be

looking like the

page no. 26

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Filling up Extra-Charges

1.Click to Proceed

Quoting

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Quoting Against Items

27

2.Click to view

Description of

the Item

3.Tick to

Quote for

the Item

4.Enter Rate

per Unit

5.Enter Expected

time to Deliver

goods

6.Write Comments

(if any)

1.Clickto

selectcurrency


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Quoting Against Items

28

2.Click to

See/Change

Extra Charges

5.Click to

view/quote next setof items

6.Click to view last

page with items

8.Click to

Submit Quote

7.Click to

Submit Quote

in Draft Mode

1.Enter Port Details

(Optional)

3.Enter UnitWeight

(Optional)

4.Select Unit of

measurement

(Optional)


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Successful Quotation

1.Message Confirms

Successful Quotation

2.Click to View

Quotation Details

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View Submitted Quotation

Print View of

the Submitted

Quotation

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If the RFQ is already quoted then to modify the quotation

Clicking on the RFQ the next screen will come


4.Click to open the

already quoted

RFQ and modify

1.Tag for

quoted RFQ2.Tag for

quoted RFQ 3.Tag for

Regreted

RFQ


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Modify Quote/Regretting an Enquiry

1.Click to Modify

Quote

2.Click to View

Quoted Details

3.Click to Regret

Quote

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Moving to secure site part if the supplier click on

Regret button

Click on OK

button

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Regretting an Enquiry

2.Click to Regret

Enquiry

1.Write Reason

for Regretting

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3.Click to delete

Comments


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Regretting an Enquiry

1.This messageconfirms regret

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1. If there is a direct order to the supplier from Tata Steel , then the order

placed against the supplier / service provider will be displayed to supplier s

eproc site and the system will be asking for acknowledging the Order, like

in page no. 37.

2. If there is no direct order against the supplier / service provider fromTata Steel, then TLL / OREMCO will process the order for further

transaction and there will be no order acknowledge and order display

provision for the supplier / service provider .

36

Conditions


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Order Acknowledgement

1.Click here

for Details of

Order No

(2200014159)

After acknowledging the RFQ, the supplier / service provider has to accept Purchase Orders

(if any) also.

37

2.Notice that

acknowledgement

status is NO


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Order Acknowledgement

1.Click here to

Acknowledge the

Order

(2200014159)

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1.Now the order

is under OrderTab

2.The

acknowledgement

status of theorder is YES

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Order View


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Forgot Login Information

If the supplier forgets his / her password for accessing

eproc site then how to retrieve the password has

been explained in page 37- 40

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1.Click on this link

In Case if someone forgets his / her eproc

password

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1.Select location

from the dropdown

2. Give User id

3.Click on this

button

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Two ways to access Forgets password -Method 1


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1. Select Tata

Steel from

Dropdown

2.Tata Steel aslocation selected

4. Click in this

button & go to page

no. 42

3 .Give the user id

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Method 1 - Forgets password Example


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Two ways to access Forgets password -Method 2

1.Select location

from the dropdown

2. Give Vendor

Code

3.Click on this

button


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Method 2 - Forgets password Example

1. Select Tata

Steel from

Dropdown

2.Tata Steel as

location selected4. Click in this

button

3 .Give the Vendor

Code


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Check password

in given email id

Result

After clicking that button a new password will be mailed to the supplier/ service

providers registered mail id

Back


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Other Facilities for Suppliers

1. Messages floated by Administrator on home page

2. User id-Password request (for existing ones, in case forgotten)

3. FAQs & Troubleshoot information

4. Facility to contact e-Procurement Administrator through the site

5. Direct Contact (email) with the Ethics Counselor of Tata Steel

6. Online acceptance of Code of Conduct of Tata Steel

7. Automatic Reminders for new Orders and RFQs

8. Email to eProc. Administrator for modification of Phone/FAX/email

9. Other I

nformation under the Facility Page(eg. Policies, circulars as and whenfloated by Site Admin)

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Pre-Requisites for an e-Partner

Should be a Registered supplier / service provider having e-mail address

registered with Tata Steel, India

Smooth running Internet Connection

Internet Explorer

6.0

and above for browsing the Site

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Responsibilities Of Suppliers

To check e-mails on regular basis

To regularly check for new information on the site

To regret online, if do not want to quote for any enquiry

To acknowledge all Orders, if any

To update current ContactDetails

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Benefits to the Suppliers

1. On-line Enquiries (No hardcopy / E-mail / Fax movement)

2. On-line Orders, if any

3. On-line submission of quotation (No hardcopy / E-mail / Fax movement)

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Dos & Dont for the Suppliers

Related to Browser (Internet Explorer)

1. Use Internet Explorer6.0 and above.

2. The browser keeps the page in the memory and many a times, throws the old page with old

data, instead of getting the latest data. To avoid this, remove these files from memory. To do

this:

A. Go to Internet Explorer Menu bar - Tools - Internet Options - Temporary Internet Files -

Delete Files.

This will delete the old files stored in memory and get the latest data.

Delete cached filed for the memory from time to time (once a week)

B. Go to Internet Explorer Menu bar - Tools - Internet Options - Temporary Internet Files

Settings

Under Check forNewer Version of Stored Pages, select "Every Visit to the page".

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Dos & Dont for the Suppliers

Related to Site not opening:

1. Check that Internet Connection is up.

2. E-Procurement Site of Tata Steel is accessible through three addresses simultaneously as

described earlier

If one of these don't open, try with the other address.

3. You should be able to access other sites like yahoo.com, google.com, etc. If you have

problem opening these sites as well, then it is your local internet problem. Else, report

problem for e-Procurement site.

Faqs

1. More detailed note related to some of the specific problems is existing on the site under the

heading "FAQs". Go through the FAQs to help you out with your problems.

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Contact Details For eproc Related Issue

Name Mailid Phone no

Mr. Subrata Dhar [email protected] 91 657 66 45367

Mr. Subhadeep Sen [email protected] 91 657 66 47069



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Thank You

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