April 4, 2006April 4, 2006

PBCSE Awards For Quebec PBCSE Awards For Quebec Resident Students Studying Resident Students Studying

Away in 2006-2007Away in 2006-2007

Presented by Sandrine Hoindo DonkpeganPresented by Sandrine Hoindo Donkpegan

April 4, 2006April 4, 2006

PBCSE Awards Information SessionsPBCSE Awards Information Sessions

IntroductionIntroduction 1. Description 1. Description 2. Requirements2. Requirements 3. Value 3. Value 4. Payment4. Payment 5. Application Procedures5. Application Procedures 6. Reminder6. Reminder 7. Contact7. Contact ConclusionConclusion

April 4, 2006April 4, 2006

IntroductionIntroduction Purpose of the information sessionPurpose of the information session

What you should know at the end of the sessionWhat you should know at the end of the session

Content of the PBCSE Awards Application PackageContent of the PBCSE Awards Application Package• Application form (3 page document)Application form (3 page document)• Request for Refund FormRequest for Refund Form• Fee Refund Direct Deposit FormFee Refund Direct Deposit Form• Notice of Enrolment FormNotice of Enrolment Form

April 4, 2006April 4, 2006

1. Description of the PBCSE Awards1. Description of the PBCSE Awards

• Funds made available by the MELS Funds made available by the MELS • For Quebec resident students studying abroadFor Quebec resident students studying abroad• Minimum duration of 2 months (8 weeks) up to Minimum duration of 2 months (8 weeks) up to

a maximum of 8 months, or 2 termsa maximum of 8 months, or 2 terms• To support not all but To support not all but somesome of the financial of the financial

expenses related to travel and stay abroad;expenses related to travel and stay abroad;• To encourage Qc resident students to:To encourage Qc resident students to:

expand learning experience abroadexpand learning experience abroad obtain a degree with an international assetobtain a degree with an international asset be better prepared to respond and contribute to the be better prepared to respond and contribute to the

ongoing growth of the Qc labour market.ongoing growth of the Qc labour market.

April 4, 2006April 4, 2006

2. Requirements for the PBCSE Awards2. Requirements for the PBCSE Awards

• Be a Quebec resident student at McGill;Be a Quebec resident student at McGill;• Be nominated for an exchange program, field study Be nominated for an exchange program, field study

semester, or have Faculty approval to participate in a semester, or have Faculty approval to participate in a study abroad/internship program/or research projectstudy abroad/internship program/or research project

• Have completed 24 McGill credits prior to the beginning Have completed 24 McGill credits prior to the beginning of your study away programof your study away program

• Maintain a CGPA greater than 2.7 prior to the study Maintain a CGPA greater than 2.7 prior to the study away programaway program

• Be enrolled for a full time course load at the host Be enrolled for a full time course load at the host institution institution ANDAND follow courses that are part of your follow courses that are part of your degree program requirements at McGill degree program requirements at McGill ANDAND lead to lead to transfer creditstransfer credits

• Receive full-time transfer credits at McGill within 4 Receive full-time transfer credits at McGill within 4 months after the completion of your study away months after the completion of your study away programprogram

April 4, 2006April 4, 2006

2.a. Full-Time Equivalent Transfer Credits?2.a. Full-Time Equivalent Transfer Credits?

A minimum of A minimum of threethree (3)(3) credits per each credits per each month of full-time study for which you month of full-time study for which you receive the PBCSE awardreceive the PBCSE award

Example:Example:

If away for If away for 33 months and receive the months and receive the PBCSE Awards for PBCSE Awards for 33 months the months the expected number of credits to be expected number of credits to be received is: received is:

3 credits x 3 months = 9 transfer credits3 credits x 3 months = 9 transfer credits

April 4, 2006April 4, 2006

3. Value of the PBCSE Awards3. Value of the PBCSE Awards

• Value of award contingent upon:Value of award contingent upon: Funds availableFunds available Number of approved applicationsNumber of approved applications Destination of your study away programDestination of your study away program Your academic standing while studying abroadYour academic standing while studying abroad Table 1 is an indication of the amount you can expect Table 1 is an indication of the amount you can expect

as well as the number of transfer credits you must as well as the number of transfer credits you must receivereceive

• Meet with your student adviser prior to leaving to learn Meet with your student adviser prior to leaving to learn about the transfer credit policy of your facultyabout the transfer credit policy of your faculty

• Eligible students can receive the PBCSE Awards for a Eligible students can receive the PBCSE Awards for a maximum of maximum of two (2) termstwo (2) terms (8 months) during their (8 months) during their career at McGillcareer at McGill

April 4, 2006April 4, 2006

Table 1: Calulation of the PBCSE AwardsTable 1: Calulation of the PBCSE AwardsThe information below applies to all PBCSE Awards Recipients with the exception of Study-on-Own, Internship Program or Research Project students.The information below applies to all PBCSE Awards Recipients with the exception of Study-on-Own, Internship Program or Research Project students.Funds available for Study-on-Own, Internship Program or Research Project students are very limited. They are welcome to apply and will be notified accordingly Funds available for Study-on-Own, Internship Program or Research Project students are very limited. They are welcome to apply and will be notified accordingly shortly after the application deadline. shortly after the application deadline.

Monthly Value

Destination Maximum amount per term*

Expected number of Transfer Credits per

term $1,000 Australia

All destinations in the European Union Japan New Zealand U.S.A.

$1,000 x 3 months = $3,000

3 credits x 3 months = 9 transfer credits at McGill

$750 All other destinations

$750 x 3 months = $2,250 3 credits x 3 months = 9 transfer credits at McGill

Exceptions ESADE in Spain $1,000 x 2 months = $2,000 3 credits x 2 months = 6 transfer credits at McGill

McGill equivalent Fall term for destinations in the UK

$1,000 x 2 months = $2,000 3 credits x 2 months = 6 transfer credits at McGill

Any other destinations where the term duration is less than 3 months

Students who require a minimum of six transfer credits but less than nine transfer credits towards completion of their degree program

Up to $2,000 per term for $1,000 destinations Up to $1,500 per term for $750 destinations.

3 credits x 2 months = 6 transfer credits at McGill

April 4, 2006April 4, 2006

4. Payment of the PBCSE Awards4. Payment of the PBCSE Awards

One time lump sum payment per term as One time lump sum payment per term as follows: follows:

Award credit to student fee accountAward credit to student fee account Possibility to request a refund from your Possibility to request a refund from your McGill student fee accountMcGill student fee account Two options of refund: Cheque or Direct Two options of refund: Cheque or Direct DepositDeposit

- Rules guiding the Request for Refunds- Rules guiding the Request for Refunds- Advantages of Requesting Direct Deposit - Advantages of Requesting Direct Deposit Refund Refund

Single Fall or Summer Term By July 17, 2006 Barbados Field Study By August 21, 2006 Single Winter Term By November 27, 2006 Fall and Winter Terms By July 17, 2006 for the Fall

By January 8, 2007 for the Winter

April 4, 2006April 4, 2006

5. Application Procedures5. Application Procedures

5.1. Exchange and Field Study Semester 5.1. Exchange and Field Study Semester Applicants: 3 stepsApplicants: 3 steps

Step 1: Step 1: Prior to start of the program awayPrior to start of the program away, , submit complete award application to SESA by:submit complete award application to SESA by:

May 31, 2006 if on exchange for the 2006 Summer or May 31, 2006 if on exchange for the 2006 Summer or Fall TermFall Term

July 20, 2006 for Barbados Field Study SemesterJuly 20, 2006 for Barbados Field Study Semester October 12, 2006 if on exchange or Field Study October 12, 2006 if on exchange or Field Study

Semester for the 2006 Winter termSemester for the 2006 Winter term

April 4, 2006April 4, 2006

5.1. Exchange and Field Study Semester 5.1. Exchange and Field Study Semester Awardees: 3 stepsAwardees: 3 steps

Step 2: Step 2: During the program awayDuring the program away, additional , additional registration information must be submitted to registration information must be submitted to SESA to maintain the award received:SESA to maintain the award received:

Completed Notice of Enrolment Form (NOE) by July Completed Notice of Enrolment Form (NOE) by July 20, 2006 (for Summer 2006 exchanges) October 13, 20, 2006 (for Summer 2006 exchanges) October 13, 2006 (for Fall 2006 exchanges) or April 6, 2007 (for 2006 (for Fall 2006 exchanges) or April 6, 2007 (for Winter 2007 exchanges) Winter 2007 exchanges)

Field Study participants must be registered full-time Field Study participants must be registered full-time at McGill and need not submit the NOE format McGill and need not submit the NOE form

April 4, 2006April 4, 2006

5.1. Exchange and Field Study Semester 5.1. Exchange and Field Study Semester Awardees: 3 stepsAwardees: 3 steps

Step 3: Step 3: Within four (4) monthsWithin four (4) months after after completion of program awaycompletion of program away

Exchange students: contact the Student Exchange students: contact the Student Affairs Office of your faculty at McGill and Affairs Office of your faculty at McGill and arrange for receiving full-time equivalent arrange for receiving full-time equivalent transfer creditstransfer credits

Field Study Participants: ensure that you Field Study Participants: ensure that you receive full-time McGill creditsreceive full-time McGill credits

April 4, 2006April 4, 2006

5.2. Study-On-Own/Internship and Research 5.2. Study-On-Own/Internship and Research Project Applicants Project Applicants

Two steps:Two steps:

• Step 1: Step 1: During the program awayDuring the program away, , submit complete award application with submit complete award application with all supporting documents to SESA by:all supporting documents to SESA by:

May 31, 2006 if away for the 2006 SummerMay 31, 2006 if away for the 2006 Summer July 3, 2006 if away for the 2006 FallJuly 3, 2006 if away for the 2006 Fall October 12, 2007 if away for the 2007 October 12, 2007 if away for the 2007 WinterWinter

April 4, 2006April 4, 2006

5.2. Study-on-Own/Internship and Research 5.2. Study-on-Own/Internship and Research Project AwardeesProject Awardees

• Step 2:Step 2: Internship and Research Project awardees: Internship and Research Project awardees:

submit two evaluations, one from Supervisor submit two evaluations, one from Supervisor at the Host Institution and the second from at the Host Institution and the second from the Internship/Research project at McGill the Internship/Research project at McGill within 10 days after completion of program within 10 days after completion of program awayaway

Study-on-Own/Internship/Research Project Study-on-Own/Internship/Research Project awardees: contact your Student Affairs awardees: contact your Student Affairs Office and arrange for receiving full-time Office and arrange for receiving full-time equivalent transfer creditsequivalent transfer credits

April 4, 2006April 4, 2006

6. Reminder6. Reminder Submit complete application earlySubmit complete application early Submit all required additional information Submit all required additional information

(NOE, evaluations) by stated deadlines(NOE, evaluations) by stated deadlines Receive full-time equivalent transfer Receive full-time equivalent transfer

credits within 4 months after completion of credits within 4 months after completion of program awayprogram away

Failure to comply with all requirements => Failure to comply with all requirements => refund of part or total value of award refund of part or total value of award received + Hold on student record received + Hold on student record preventing registration to courses and preventing registration to courses and other services at McGill other services at McGill

April 4, 2006April 4, 2006

7. Contact7. Contact

Student Exchanges and Study Student Exchanges and Study Abroad Office (SESA)Abroad Office (SESA)

James Administration Bldg, Suite 206James Administration Bldg, Suite 206

www.mcgill.ca/www.mcgill.ca/studyabroadstudyabroad

Studentexchanges@mcgill.caStudentexchanges@mcgill.ca

Tel: 514 398 8342Tel: 514 398 8342

April 4, 2006April 4, 2006

Thank you for your attention. Thank you for your attention.

Questions?Questions?