HR Liaison

Agenda Topics

HR Liaison Network MeetingFood sponsored by AXA Advisors

• Meet & Greet• Welcome and Introduction• HR Updates• University Archives• UCF’s Center for Success of Women• Break• Performance Appraisals• Workers’ Compensation• Department Messages and Q & A

Welcome & IntroductionDan Richardson

Interim Executive Director HR

HR UpdatesShelia Daniels

Interim Associate Vice President

David Benjamin, Head of Special Collections & University ArchivesMary Rubin, Senior Archivist, University Archives

Burak Ogreten, Senior Archivist, Special CollectionsRebecca Hammond, Senior LTAChristopher Saclolo, Conservator

Special Collections & University ArchivesUniversity of Central Florida Libraries

Special Collections

University Archives

Collecting & Preserving

Access & Use

Contact UsMary Rubin, Senior Archivist, University ArchivesEmail: Mary.Rubin@ucf.eduPhone: 407-823-5427

David Benjamin, Department HeadEmail: David.Benjamin@ucf.eduPhone: 407-823-2788

Contact Ushttp://library.ucf.edu/about/departments/special-collections-university-archives/

Questions?

Linda Walters, DirectorFran Ragsdale, Admin. Assistant

University of Central FloridaOrlando, FL 32816

UCF Center for Success of Women Faculty

(& Staff)

What does UCF look like?

Total UCF Faculty: 726 out of 1727 (42%)New Faculty Cohort: 104 out of 213 (49%)

Instructors/Lecturers: W 43%, M 23%Assistant Professors: W 22%, M 19%Associate Professors: W 22%, M 30%

Full Professors: W 13%, M 28%

• Starting point: Set up an 12-member Executive Committee to obtain a diversity of viewpoints and suggestions

• Develop Mission Statement, Create new website• Push to rename Center. Name officially changed

to UCF Center for Success of Women Faculty in October 10, 2012

• Spread the word: Direct impact on 176 out of 645 (27.3%) women faculty in Year 1, now > 60%

Goal: to recruit, retain and advance women faculty at UCF

• Building Community• Create Opportunities for Success

& Highlighting Our Successes• Career-Life Balance

• Making UCF More Family-Friendly

What do we focus on?

• Track in Faculty Summer Conference• Every May since 2012

• Distinguished Women Seminar Series• Free CPR Classes, Women’s Self Defense, Yoga• Book Clubs• Tours of Secret Campus Locations• Formal President’s Reception for New Women

Faculty each fall

Building Community

30-Minute Tour of Exercise Physiology Lab

Russian Tea with Alla

AAUW Elect-Her Program100 undergraduate participants

Women Faculty Mentoring Community Agenda – Definitions of Success

September 23: Introduction to CSWF, Expectations of the program, “Every Other Thursday” book discussion.

October 14: TEACH-LIVE mentoring scenarios. November 4: “Every Other Thursday” book discussion; Crafting CVs and

binders. January: Focus group on definitions of success with Dr. Antony. TBD. February 10: “Every Other Thursday” book discussion; Career Road-

Mapping.March 2: Career-life balance conversation and how to improve UCF. April 6: Final thoughts and final celebration!

Women Faculty Mentoring Community

35 women, meet as large group once/month, meet in small group of 3 at least one additional time/month.If participate in all events, focus groups, and surveys,

receive $300 in professional development funds

• “31 Wonderful Women Who have Helped Shape UCF” - highlighted as part of National Women’s History Month on our website for past 4 years

• LIFE @ UCF awards in spring: Formal reception and recognition for UCF faculty who excel in UCF creed (partnerships, diversity/inclusion)

• UCF Women of Distinction in fall: Excellence in….• Outreach & Community Engagement in 2015• Innovation in 2016• Mentorship in 2017

Creating Opportunities & Highlighting Our Success Stories

Women’s History Month HonoreesLunch with the President

• Faculty Fellows each spring (2012-16)• New and expectant parents (UCF Facebook group)• Eldercare, Special needs family members• Sending kids off to college• Yoga & Storytelling

• Book club topics (e.g. Mama Ph.D., Women Don’t Ask: Negotiation and the Gender Divide, Lean In)

• Website materials• “Best of the Best” in central Florida

Career-Life Balance

Spring 2014 Faculty Fellows + Juli & Alex Dixon

What else?Tackle some of the bigger policy issues

Phase 1 Trial: January – April 2015 with 5 spots was a success. Phase 2 Trial: May – November 2015 allowed all interested parties to apply (x total). December 2015 – onwards: institutionalized.

• Lactation Rooms on Campus – Service-Learning Project with Dr. Diane Wink – 5 on campus now.

• Dual-Career Hiring– “Hires of Opportunity Funding” is now

part of $700K/year for combined duals/diversity/stars.

• Stop-the-Clock Policy for Pre-Tenure Faculty• Creative School for Children – revised policies

to be more faculty/staff-friendly• Campus Climate Survey

– COACHE (through Harvard) – closed April. UCF had 51.84% response rate. Guide future programming.

GOOD PROG-RESS

Paid Parental Leave– Approved in collective

bargaining between Faculty Union and UCF Administration last week.

– Now move to Board of Trustees and Union vote.

– One semester paid leave for males/female faculty for births/adoptions (up to 2).

MORE REALLYGOOD PROGRESS

• Young children’s play area on campus• Sick leave donation days• White privilege discussions• First generation faculty member

discussions• Assisting parents with young children to

participate in conferences and research-related travel

What we are currently exploring…

Break

Performance AppraisalsAbbee Camen

Employment Services & Records Management

• The HR-Records section has had a name change.

• We are now the Employment Services & Records section.

• Our general email of records@ucf.edu will remain the same.

• Thank you for your patience as our forms and information on the website is updated with our new name.

mailto:records@ucf.edu

Additions and Changes: Employment Services & Records Team

• Bonnie Phelps (3-5960)– Bonnie.Phelps@ucf.edu– Handling the international ePAF/Sign-In paperwork documents.

• Kelly Fernandez (3-2420)– Kelly.Fernandez@ucf.edu– Handling the Work Authorization Expirations and taxation for

international employees. • Garnette Garricks (3-0998)

– Garnette.Garricks@ucf.edu– Promoted to Assistant Manager, Employment Services & Records

Student to Non-Student (OPS Hourly or Adjunct)

• Once student employees graduate, they can no longer remain in a student job code.

• Submit an ePAF (effective beginning of the applicable pay period) and attach SSA-1945 Form.

• Submit Affirmation Form to employment@ucf.edu to initiate background check. Background check must completed within 30 days to remain on payroll.

mailto:employment@ucf.edu

Termination ePAFs• With the Spring Semester ending in a couple

of weeks, please submit terminations for your hourly student employees who will not work for your department after graduation.

• Please remember that after graduation, international employees must have valid work authorization to continue to work. They will need to complete an updated I-9 form with IAGS (formerly ISC).

December ePAF Deadlines• Spring Adjunct and Graduate Assistantships

– 12/01/2015• PPE 12/17/2015

– 12/02/2015• PPE 12/31/2015

– 12/09/2015• PPE 01/14/2016

– 12/21/2015

Spring Dual Compensation• Spring Dual Compensation for 9-Month

Faculty cannot have an end date later than 05/07/2016.

• Acceptable effective dates would be 01/11/2016-05/07/2016.

Annual Performance Appraisals• USPS and Non-Unit A&P Employees• Frequently Asked Questions

http://hr.ucf.edu/files/PAFFAQ.pdf• Supervisor, Department Head, and Employee

Signature• Appraisal Period (01/01/2015-12/31/2015)• USPS Performance Appraisal form revised Sept 2015

Due Date: February 15th

PresenterPresentation NotesThis slide was presented previously

For those new attendees…

http://hr.ucf.edu/files/PAFFAQ.pdf

Performance Appraisal Training• Performance Appraisal Training in HR Training

Room on 12/09/2015 from 9am-11am. • By request, OD&T can come out to

departments to conduct a performance appraisal training.

• Supervisory Skills Series (February 4th through February 25th)-includes session on Performance Appraisals

Workers’ CompensationBen Anderson

Leave Administration Manager

Workers’ Compensation Disability Pay

• Should an employee lose time from work with WC physician notice, the first seven (7) days or forty (40) intermittent hours should be charged to Disability Pay (DIS) on the timecard. DIS is paid by the University and should not be charged to the employee's accrued leave.

Workers’ Compensation Disability Pay

• If the employee returns to work within the first seven (7) calendar days and has not used the entire forty (40) DIS hours immediately following the date of the accident, s/he may use DIS on the date of the accident and may use the remaining DIS hours intermittently for injury-related medical treatment (doctor visits, physical therapy, etc.). Once the intermittent DIS hours are exhausted, the employee must use his/her accrued leave for doctor visits, physical therapy, etc.

Workers’ Compensation Disability Pay

• If the employee is unable to return to work within the first seven (7) calendar days following the date of the accident, s/he shall be eligible for the full forty (40) hours of DIS. However, s/he may not use DIS on the date of the accident.

Workers’ Compensation Disability Pay• Beginning on the eighth day of disability, the employee

will be paid by the Division of Risk Management two-thirds (2/3) of his/her salary under workers' compensation (WC) for temporary total disability. WC pays 5.25 hours per day of an 8-hour day (recorded as “WC”).

• The employee is eligible to supplement his/her WC wages with 2.75 hours of sick leave, annual leave, or accrued compensation time. If the employee has no accrued leave, the 2.75 hours must be recorded as Workers’ Comp Leave with No Pay (recorded as “WCL”).

Workers’ Compensation Disability Pay

• Those employed as Student Assistants, Other Personnel Services (OPS), or as Adjuncts are not eligible for Disability with Pay leave. Workers' compensation payments will begin on the eighth day of disability at a rate of two-thirds (2/3) salary for temporary total disability. After twenty-one (21) consecutive calendar days of authorized absence from work, the employee will be paid retroactively for the first seven days of disability.

Workers’ Compensation Disability Pay

• The Workers’ Compensation process is fully outlined in the Workers’ Compensation Checklist, available on the Human Resources website. Below is the corresponding link:

http://hr.ucf.edu/files/WorkersCompensationEEDeptChecklist.pdf

http://hr.ucf.edu/files/WorkersCompensationEEDeptChecklist.pdf

HR Contacts• Ben Anderson 407-823-3730

Leave Administration Manager

• Todd Coon 407-823-1937HR Representative

• Elizabeth Herrera 407-823-4102Leave/WC Coordinator

• Roxanna Tarrab 407-823-0540Leave/WC Coordinator

• Email: loaandworkcomp@ucf.edu

Department Messages and Q&ADan Richardson

HR Leadership Team

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