Corporation de la ville de of the Town of - Hawkesbury · Corporation de la ville de Vision du...

Corporation de la ville de

Vision du conseil municipal

Hawkesbury, par son emplacement

strategique et son bilinguisme, sera Ie

pole d'attraction industrielle, commerciale,

culturelle et recreo-touristique qui, par

I'essor de cette synergie, fera de

Hawkesbury un attrait a decouvrir dans

l'Est ontarien.

ORDRE DU JOUR

Reunion ordinaire du conseil

Le lundi 16 decem bre 2013

19hOO

Corporation of the Town of

Vision of the municipal council

Given its strategic location and bilingual

status, Hawkesbury will be known as the

core area for industrial, commercial,

cultural, tourism and recreation activities,

whose emerging synergy will characterize

Hawkesbury as a place to discover in

Eastern Ontario.

AGENDA

Regular meeting of Council

Monday, December 16, 2013

7:00 p.m.

rIl· (OrporatiO. n . de lav. me. de 1 VJ of the Town of

.... ,~WKESBURY " 11 "

Mise en garde / Warning

Les documents faisant partie de l'ordre du jour ci-joint ont force de loi que s'ils ont ete enterines par Ie Conseil municipal.

Priere de verifier aupres de l'administration si des modifications eUou des retraits de sujets ont ete effectues.

Merci

The documents attached to the following agenda have a legal binding only if they have been confirmed by the municipal council.

Please check with the administration to find out if any modification and/or withdrawals of subjects have been made.

Thank you

1.

2.

**

3.

4.

4.1

5.

6.

7.

Corporation de la ville de Hawkesbury

Reunion ordinaire du conseil

Le lundi 16 decembre 2013

19hOO

Priere et ouverture de la reunion

Adoption de I'ordre du jour

Reconnaissance des employes

Divulgations de conflits d'interets

Adoption des proces-verbaux (huis clos remis sous pli confidentiel)

Reunion extraordinaire et huis clos, Ie 5 novembre 2013 (sera remis ulterieurement)

Reunion extraordinaire, Ie 19 novembre 2013

Reunion ordinaire Ie 25 novembre 2013

Rapports du maire et des conseillers

Presentations

Aucune.

Delegations

Aucune.

Corporation of the Town of Hawkesbury

Regular Meeting of Council

Monday, December 16,2013

7:00 p.m.

Prayer and opening of the meeting

Adoption of the agenda

Employee Recognition

Disclosures of conflicts of interest

Adoption of the minutes (closed meetings remitted under confidential seal)

Special meeting and closed meeting, November 5, 2013 (will be distributed subsequently)

Special meeting, November 19, 2013

Regular meeting, November 25, 2013

Reports of the Mayor and Councillors

Presentations

None.

Delegations

None.

PAGES

1 - 2

3 - 12

8. Periode de questions

9. Sujets pour action

9.1 Budgets d'operation et d'immobilisations, ref. : Services d'eau et d'egouts MODIFIE

9.2 Transferts aux reserves MODIFIE

9.3 Plan de gestion des biens

9.4 Participation au service « Appelez avant de creuser » de Ontario One Call

9.5 Patrimoine canadien - Le Canada en Fete!

9.6 Politique culturelle municipale

9.7 Plan directeur des infrastructures municipales

9.8 Modifications au contrat a I'usine de traitement des eaux usees

9.9 Renouvellement du contrat de collecte des ordures (sous plis separe)

9.10 Suivi concernant Ie depotoir a neige (sous pli separe)

10. Reglements

10.1 N° 68-2013 pour conclure une entente de service avec Ontario One Call. (entente sous pli separe)

10.2 N° 69-2013 pour prevoir I'etablissement d'impots provisoires pour I'annee 2014. (note de service sous pli separe)

10.3 N° 70-2013 pour autoriser des emprunts temporaires a La Banque Nationale du Canada pour I'annee 2014.

Question period

Matters requiring action

Operating and Capital Budgets, Re: Water and Sewer Services AMENDED

Transfers to reserves AMENDED

Asset Management Plan

Participation in Ontario One Call "Call Before You Dig" Service

Canadian Heritage - Celebrate Canada

Municipal Cultural Policy

Municipal Infrastructure Master Plan

Change orders for the Waste Water Treatment Plant

Renewal of the agreement for the garbage collection (under separate cover)

Follow-up on the snow dump site (under separate cover)

By-laws

N° 68-2013 to execute a Service Agreement with Ontario One Call. (Agreement under separate cover)

N° 69-2013 to provide for interim tax levies for the year 2014. (Memo under separate cover)

N° 70-2013 to authorize temporary loans from the National Bank of Canada for the year 2014.

13 - 16

17 - 18

19 - 33

34 - 35

36 - 37

38 - 39

40 - 42

43 - 54

55-56

57 - 62

63 - 66

10.4 N° 71-2013 pour etablir les frais pour les services d'eau et d'egouts. (sera remis ulterieurement) AJOUTE

10.5 N° 72-2013 pour adopter une politique culturelle municipale.

10.6 N° 50-2013 pour la signature d'un amendement a I'entente pour Ie service de collection des ordures. (3e lecture)

11. Avis de motion

Aucun.

12. Rapports des services et demandes d'appui

12.1 Liste des cheques emis pour la periode du 1er au 30 novembre 2013 (apporter votre copie)

12.2 Comite conjoint de recyclage, ref. : Compte-rendu de la reunion du 12 novembre

12.3 Calendrier des reunions pour Ie mois de janvier

13. Periode de questions du conseil municipal

Aucune.

14. Reunion a huis clos

Aucun sujet.

** Vmuxde Noel

15. Reglement de confirmation

15.1 N° 73-2013 pour confirmer les deliberations du conseil.

16. Ajournement

N° 71-2013 to establish rates for water and sewer services (will be distributed subsequently) ADDED

N° 72-2013 to adopt the Municipal Cultural Policy.

N° 50-2013 to authorize the execution of an Amending Agreement to the Waste Collection and Disposal Agreement. (3rd reading)

Notices of motion

None.

Services reports and requests for support

List of cheques issued for the period of November 1 to 30,2013 (bring your copy)

Joint Recycling Committee, Re : Minutes of November 12, meeting

Calendar of meetings for the month of January

Question period from Municipal Council

None.

Closed meeting

No subject.

X-mas wishes

Confirming by-law

N° 73-2013 to confirm the proceedings of Council.

Adjournment

67 - 68

69 -70

71 - 91

92

93 - 94

LA CORPORATION DE LA VILLE DE HAWKESBURY THE CORPORATION OF THE TOWN OF HAWKESBURY

PROCES-VERBAL MINUTES

PRESENTS I PRESENT:

Conseil - Council

Reunion extraordinaire du conseil Special meeting of Council

Le mardi 19 novembre 2013 Tuesday, November 19, 2013

19hOO 7:00 p.m.

Rene Berthiaume, maire/mayor Les conseilh~rs/councillors: Michel A. Beaulne, Andre Chamaillard, Alain Fraser, Johanne Portelance, Michel Thibodeau etland Marc Tourangeau

Personnes-ressources/Resource persons

Jean-Yves Carrier, directeur general/Chief Administrative Officer Christine Groulx, greffiere/Clerk Chantal McLean-Leroux, tresoriere / Treasurer

1. Ouverture de la reunion extraordinaire R-334-13 Propose par Alain Fraser avec I'appui d'Andre Chamaillard

Opening of the special meeting R-334-13 Moved by Alain Fraser Seconded by Andre Chamaillard

Qu'iI soit resolu de declarer ouverte la reunion extraordinaire.

Be it resolved that the special be declared open.

Adoptee. Carried.

01

Reunion extraordinaire du conseil-Ie 19 novembre 2013 Special meeting of Council- November 19,2013 Page 2

2. Adoption de I'ordre du jour R-335-13 Propose par Alain Fraser avec I'appui d'Andre Chamaillard

Qu'iI so it resolu d'adopter I'ordre du jour tel que presente.

Adoptee.

3. Divulgations de conflits d'interets

Aucune.

Adoption of the agenda R-335-13 Moved by Alain Fraser Seconded by Andre Chamaillard

Be it resolved that the agenda be adopted as presented.

Carried.


None.

4. Frais d'usager, ref. : Consultation publigue User Fees, Re: Public consultation

Environ 35 personnes assistent a la reunion.

14 personnes adressent leurs questions etlou commentaires au conseil.

5. Ajournement R-336-13 Propose par Michel Thibodeau avec I'appui d'Andre Chamaillard

Qu'iI soit resolu d'ajourner la reunion a 21h25.

Adoptee.

Approximately 35 persons assist the meeting.

14 persons address their questions and/or comments to Council.

Adjournment R-336-13 Moved by Michel Thibodeau Seconded by Andre Chamaillard

Be it resolved that the meeting be adjourned at 9:25 p.m.

Carried.

ADOPTE CE ADOPTED THIS

JOUR DE DAY OF

DECEMBRE DECEMBER

2013. 2013.

Rene Berthiaume, Maire/Mayor 02 Christine Groulx, Greffiere/Clerk

LA CORPORATION DE LA VILLE DE HAWKESBURY THE CORPORATION OF THE TOWN OF HAWKESBURY

Reunion ordinaire du conseil Regular meeting of Council

Le lundi 25 novembre 2013 Monday, November 25,2013

19hOO 7:00 p.m.

PROCES-VERBAL MINUTES

PRESENTS I PRESENT:

1.

Conseil - Council

Rene Berthiaume, maire/mayor Les conseillers/councillors : Michel A. Beaulne, Andre Chamaillard, Alain Fraser, Johanne Portelance, Michel Thibodeau etland Marc Tourangeau

Personnes-ressources/Resource persons

Jean-Yves Carrier, Christine Groulx, Manon Belle-Isle, Anne Leduc,

directeur general/ Chief Administrative Officer greffiere / Clerk urbaniste / Planner directrice du developpement economique / Director of Economic Development

Priere et ouverture de la reunion ordinaire

Prayer and opening of the regular meeting

Le conseiller Andre Chamaillard recite la Councillor Andre Chamaillard recites the priere d'ouverture. opening prayer.

0.5

Reunion ordinaire du conseil-Ie 25 novembre 2013 Regular meeting of Council - November 25, 2013 Page 2

2.

**

3.

R-342-13 Propose par Andre Chamaillard avec I'appui de Michel Thibodeau

Qu'iI so it resolu de declarer ouverte la reunion ordinaire.

Adoption de I'ordre du jour R-343-13

Adoptee.

Propose par Andre Chamaillard avec I'appui de Michel Thibodeau

Qu'iI soit resolu d'adopter I'ordre du jour apres I'ajout des articles suivants :

10.4 Reglement N° 50-2013

12.3 Note de service, ref. : Rencontres avec I'administration

Adoptee.

Un vote au deux tiers est obtenu pour I'ajout du sujet 12.3.

Divulgations de conflits d'interets

Aucune.

R-342-13 Moved by Andre Chamaillard Seconded by Michel Thibodeau

Be it resolved that the regular meeting be declared open.

Adoption of the agenda R-343-13 Moved by Andre Chamaillard Seconded by Michel Thibodeau

Carried.

Be it resolved that the agenda be adopted after the addition of the following items:

10.4 By-law 50-2013

12.3 Memo, Re: Meetings with the Administration

Carried.

A two third vote is obtained for the addition of item 12.3.


None.

Reunion ordinaire du conseil-Ie 25 novembre 2013 Regular meeting of Council- November 25,2013 Page 3

4.

4.1

4.2

5.

6.

7.

Adoption des proces-verbaux (huis clos remis sous pli confidentiel)

Reunion ordinaire, Ie 28 octobre 2013 R-344-13 Propose par Marc Tourangeau avec I'appui de Johanne Portelance

Qu'il soit resolu d'adopter Ie procesverbal tel que presente.

Reunion ordinaire, Ie 12 novembre 2013 R-345-13 Propose par Michel A. Beaulne avec I'appui d'Alain Fraser

Adoptee.

Qu'iI so it resolu d'adopter Ie procesverbal tel que presente.

Adoptee.

Rapports du maire et des conseillers

Le maire et les conseillers presentent leur rapport.

Presentations

Aucune.

Delegations

Aucune.

Adoption of the minutes (Closed meetings remitted under confidential seal)

Regular meeting, October 28, 2013 R-344-13 Moved by Marc Tourangeau Seconded by Johanne Portelance

Be it resolved that the minutes be adopted as presented.

Regular meeting, November 12, 2013 R-345-13 Moved by Michel A. Beaulne Seconded by Alain Fraser

Carried.

Be it resolved that the minutes be adopted as presented.

Carried.

Reports of the Mayor and councillors

The Mayor and councillors present their report.

Presentations

None.

Delegations

None.

'1)<.,' J \:JJ ~ .

Reunion ordinaire du conseil - Ie 25 novembre 2013 Regular meeting of Council- November 25,2013 Page 4

8.

9.

**

9.1

9.2

Periode de questions

Monsieur Royal Lortie demande pourquoi les travaux, subventionnes en partie par Ie Federal, n'ont pas ete effectues ailleurs que sur la rue Tupper? Quels sont les motifs de ce choix?

Sujets pour action

Le maire Rene Berthiaume declare un conflit d'interets car un membre de sa famille est proprietaire d'un terrain adjacent.

Detachement de terrain, ref. : Rues McGill et Bon Pasteur R-346-13 Propose par Andre Chamaillard avec I'appui de Michel Thibodeau

Attendu que la proposition de demande de creation d'un nouveau lot respecte les intentions du plan officiel et du reglement de zonage, et;

Attendu que I'amenagement du nouveau lot cree sera assujetti a un plan d'implantation en vertu de la Loi sur I'amenagement du territoire.

Qu'il soit resolu d'acquiescer a la demande d'autorisation CUPR N° B-079-2013, plus particulierement les lots 1 et 2 et lots 4 et 5 du plan M-12 situes sur les rues Bon Pasteur et McGill, tel que recommande au document REC-130-13.

Adoptee.

Licences d'entreprise, ref. : Revision R-347-13 Propose par Michel A. Beaulne avec I'appui de Marc Tourangeau

Question period

Mr. Royal Lortie asks why the construction project, funded in part by the Federal, has not been done elsewhere than Tupper Street? What are the reasons of this choice?

Matters requiring action

Mayor Rene Berthiaume declares a conflict of interest as a member of his family owns an adjacent property.

Land severance, Re: McGill and Bon Pasteur Streets R-346-13 Moved by Andre Chamaillard Seconded by Michel Thibodeau

Whereas the proposed new lot creation meets the intentions of the Official Plan and Zoning By-law, and;

Whereas the development of the new lot will be subject to a Site Plan approval under the Planning Act.

Be it resolved to accept the request, file UCPR N° B-079-2013, particularly lots 1 and 2 and lots 4 and 5 on Plan M-12 located on McGill and Bon Pasteur Streets, as recommended in document REC-130-13.

Business licences, Re : Review R-347-13 Moved by Michel A. Beaulne Seconded by Marc Tourangeau

ulti

Carried.

Reunion ordinaire du conseil-Ie 25 novembre 2013 Regular meeting of Council- November 25.2013 Page 5

9.3

9.4

Qu'iI so it resolu de tenir une reunion de consultation afin de presenter les nouveaux frais pour les licences d'entreprise incluant un frais d'ouverture de 100$ qui entreraient en vigueur Ie 1 er

janvier 2014 et d'adopter, s'iI y a lieu, un reglement a cet effet a une reunion ulterieure, tel que recommande au document REC-131-13.

Bail avec Ie concessionnaire Hawkesbury Toyota R-348-13 Propose par Alain Fraser

Adoptee.

avec I'appui de Michel Thibodeau

Qu'iI soit resolu d'adopter un reglement afin de permettre au maire et a la greffiere de signer un bail de location de cinq ans avec Ie concessionnaire Hawkesbury Toyota au coOt de 0.75$ Ie pied carre et pour une periode de douze mois complet payable en un versement, tel que recommande au document REC-132-13.

Adoptee.

Bail avec Ie concessionnaire Laplante Cadillac Chevrolet Buick GMC R-349-13 Propose par Andre Chamaillard avec I'appui de Marc Tourangeau

Be it resolved to hold a public meeting to present the proposed new fees for business licences including a $100 fee for new files, which would come into effect on January 1 S\ 2014 and adopt, if required, a by-law accordingly at a subsequent meeting, as recommended in document REC-131-13.

Carried.

Lease agreement with Hawkesbury Toyota R-348-13 Moved by Alain Fraser Seconded by Michel Thibodeau

Be it resolved to adopt a by-law authorizing the Mayor and the Clerk to sign a five year lease agreement with Hawkesbury Toyota at a cost of $0.75 per square foot for a period of twelve months payable in one installment, as recommended in document REC-132-13.

Carried.

Lease agreement with Laplante Cadillac Chevrolet Buick GMC R-349-13 Moved by Andre Chamaillard Seconded by Marc Tourangeau

Reunion ordinaire du conseil - Ie 25 novembre 2013 Regular meeting of Council- November 25,2013 Page 6

9.5

Qu'iI so it resolu d'adopter un reglement afin de permettre au maire et a la greffiere de signer un bail de location d'un an renouvelable a chaque annee pour une periode maximale de 5 ans avec Ie concessionnaire Laplante Cadillac Chevrolet Buick GMC pour une parcelle de terrain d'environ 25 000 pieds carres au coOt de 3 333,00$ plus T.v.H. pour cinq mois par annee, tel que recommande au document REC-133-13.

Adoptee.

Plan strategigue - Horizon 2030 R-350-13 Propose par Michel A. Beaulne avec I'appui de Marc Tourangeau

Qu'il so it resolu de recevoir la version finale du plan strategique de Hawkesbury -Horizon 2030 et d'adopter un reglement a cet effet, et;

Qu'iI so it egalement resolu de permettre a I'administration de faire la demande de nominations pour Ie comite de direction et de faire la mise en page de la version anglaise du plan strategique pour qu'il soit copie conforme a la version franyaise pour une somme d'excedant pas 1000$, tel que recommande au document REC-135-13.

Adoptee.

Be it resolved to adopt a by-law authorizing the Mayor and the Clerk to sign a one year lease agreement renewable every year for a maximum period of five years with Laplante Cadillac Chevrolet Buick GMC for a parcel of land of approximately 25,000 square feet at a cost of $3,333.00 plus HST for five months per year, as recommended in document REC-133-13.

Strategic Plan - Horizon 2030 R-350-13 Moved by Michel A. Beaulne Seconded by Marc Tourangeau

Carried.

Be it resolved to receive the final version of the Hawkesbury Strategic Plan - Horizon 2030 and to adopt a by-law accordingly, and;

Be it also resolved to authorize the Administration to seek nominations for the Directing Committee, and to authorize the formatting of the English version of the Strategic Plan to ensure consistency with the French version for a sum not exceeding $1,000.00, as recommended in document REC-135-13.

Carried.

08

Reunion ordinaire du conseil -Ie 25 novembre 2013 Regular meeting of Council- November 25,2013 Page 7

9.6

**

Prolongement du bail avec Ie Centre culturel Le Chenail R-351-13 Propose par Michel Thibodeau avec I'appui d'Andre Chamaillard

Qu'il so it resolu de differer ce sujet a une reunion ulterieure.

R-352-13 Propose par Marc Tourangeau avec I'appui d'Alain Fraser

Rejetee.

Qu'iI so it resolu d'autoriser Ie maire et la greffiere a negocier un prolongement du bail avec Ie Centre culturel Le Chenail (<< CCC }» qui permettra une occupation continue de la Maison de I'ile ainsi que du terrain adjacent directement a I'arriere du batiment situe a I'adresse civique 2, rue John, tel que recommande au document REC-136-13 modifie.

Adoptee.

Extension of the lease agreement with Centre culturel Le Chenail R-351-13 Moved by Michel Thibodeau Seconded by Andre Chamaillard

Be it resolved to postpone this subject to a subsequent meeting.

R-352-13 Moved by Marc Tourangeau Seconded by Alain Fraser

Defeated.

Be it resolved to authorize the Mayor and the Clerk to negotiate an extension to the lease with Centre Culturel Le Chenail ("CCC") for the continued occupation of the Maison de I'ile, as well as adjacent land located directly behind the building on 2 John Street, as recommended in the amended document REC-136-13.

Carried.

9.7 Prolongement du contrat pour la Extension of the garbage collection collecte des ordures =ag .... r:..;:e;..;::e=m=e:;.;.n=t __________ _ R-353-13 R-353-13 Propose par Marc Tourangeau avec I'appui de Johanne Portelance

Qu'iI soit resolu de differer ce sujet a la reunion du 16 decembre 2013.

Adoptee.

Moved by Marc Tourangeau Seconded by Johanne Portelance

Be it resolved to postpone this subject to the meeting of December 16, 2013.

Carried.

Reunion ordinaire du conseil-Ie 25 novembre 2013 Regular meeting of Council- November 25.2013 PageS

10. Reglements

10.1 N° 64-2013 pour conclure une entente de location avec Hawkesbury Toyota.

1 re lecture - adopte 2e lecture - adopte 3e lecture - adopte

Adopte.

10.2 N° 65-2013 pour conclure une entente de location avec Laplante Cadillac Chevrolet Buick GMC.


Adopte.

10.3 N° 66-2013 pour adopter Ie Plan strategique de Hawkesbury - Horizon 2030.


Adopte.

10.4 N° 50-2013 pour la signature d'un amendement a I'entente pour la collecte des ordures.

11.

Ce sujet est differe a une reunion ulterieure.

Avis de motion

Aucun.

By-laws

N° 64-2013 to execute a lease agreement with Hawkesbury Toyota.

1 st reading - carried 2nd reading - carried 3rd reading - carried

Carried.

N° 65-2013 to execute a lease agreement with Laplante Cadillac Chevrolet Buick GMC.

1st reading - carried 2nd reading - carried 3rd reading - carried

Carried.

N° 66-2013 to adopt the Hawkesbury Strategic Plan - Horizon 2030.


Carried.

N° 50-2013 to authorize the execution of an Amending Agreement to the Waste Collection and Disposal Agreement.

This subject is postponed to a subsequent meeting.

Notices of motion

None.

Reunion ordinaire du conseil -Ie 25 novembre 2013 Regular meeting of Council - November 25, 2013 Page 9

12. Rapports des services et demandes d'appui

12.1 Compte-rendu du projet d'etude de la zone inondable du Christ-Roi R-354-13 Propose par Michel A. Beaulne avec I'appui d'Alain Fraser

Qu'i1 soit resolu de recevoir Ie compte-rendu et de mandater I'administration a rencontrer les autorites concernees.

Adoptee.

12.2 Rapport du suivi des resolutions R-355-13 Propose par Michel A. Beaulne avec I'appui d'Andre Chamaillard

Qu'i1 so it resolu de recevoir Ie rapport du suivi des resolutions.

Adoptee.

12.3 Note de service, ref. Rencontres avec I'administration

13.

14.

15.

Pour discussion.

Periode de questions du conseil municipal

Aucune.

Reunion a huis clos

Aucune.

Reglement de confirmation

1

Services reports and requests for support

Follow-up on the Floodplain Study for the Christ-Roi R-354-13 Moved by Michel A. Beaulne Seconded by Alain Fraser

Be it resolved to receive the follow-up and to mandate the Administration to meet the concerned authorities.

Carried.

Follow-up on the resolutions report R-355-13 Moved by Michel A. Beaulne Seconded by Andre Chamaillard

Be it resolved to receive the follow-up on the resolutions report.

Memo, Re: Meetings with the Administration

For discussion.

Carried.

Question period from the Municipal Council

None.

Closed meeting

None.

Confirmation by-law

Reunion ordinaire du conseil-Ie 25 novembre 2013 Regular meeting of Council- November 25,2013 Page 10

15.1 N° 67-2013 pour confirmer les deliberations du conseil.

16.


Ajournement R-356-13 Propose par Michel A. Beaulne avec I'appui d'Alain Fraser

Adopte.

Qu'i1 soit resolu d'ajourner la reunion a 20h50.

Adoptee.

N° 67-2013 to confirm the proceedings of Council.


Adjournment R-356-13 Moved by Michel A. Beaulne Seconded by Alain Fraser

Carried.

Be it resolved that the meeting be adjourned at 8:50 p.m.

Carried.

ADOPTE CE ADOPTED THIS

JOUR DE DAY OF

DECEMBRE DECEMBER

2013. 2013.

Rene Berthiaume, Maire/Mayor Christine Groulx, Greffiere/Clerk

17

MODIFIE - AMENDED REC-142-13

FORMULAIRE DE DEMAN DES D' AUTORISATION AU CONSEIL

DESTINE AU DATE ORDRE DU JOUR

CONSEIL MUNICIPAL 16 decembre 2013 Reunion ordinaire

CODE REF.: OBJET: Budgets d'operation et d'immobilisations, ref. : Services d'eau et

d'egouts

RECOMMANDATION

Attendu que les budgets d'operation des services d'eau et d'egouts seront deficitaires pour I'annee 2013;

Et attendu que les frais d'usagers pour les services d'eau et d'egouts sont charges sous la Partie XII Oroits et Redevances de la Loi de 2001 sur les municipalites;

Et attendu que Ie paragraphe 4 (c) de I'article 290 de la Loi de 2001 sur les municipalites prevoit que tout budget annuel doit tenir compte de tout deficit d'une annee anterieure qui est survenu;

Et attendu que I'administration recommande d'utiliser les reserves des services d'eau et d'egouts afin de diminuer I'impact sur les contribuables;

Et attendu que I'administration recommande aussi que les frais d'usagers pour I'annee 2014 entrent en vigueur des Ie 1er octobre 2013 afin de combler Ie deficit de I'annee 2013, de proceder a un seul et unique changement de taux et de repartir I'augmentation inevitable de ces frais sur 15 mois au lieu de 12;

Et attendu que la fluorisation de I'eau sera eliminee en 2014 et que les recommandations de I'administration suivantes aux budgets 2014 sont modifiees telles que:

• Reduction du transfert au fonds capital (1-6-47-7301) de 200 000$ a 150000$;

• Elimination de I'etude d'ingenierie de la capacite de I'usine de filtration (1-6-44-7301), soit la somme de 20 000$;

• Elimination du transfert a la reserve (1-6-43-7201), soit la somme de 200000$.

Nous recommandons au conseil d'adopter les budgets d'operation et d'immobilisations pour les services d'eau et d'egouts tels que presentes dans la version finale, qui inclut Ie maintien du taux fixe d'eau a 43.85 $, soit Ie taux de 2013, afin de renflouer une partie de la reserve utilisee en 2013. Nous recommandons egalement au conseil d'adopter Ie reglement pour les frais d'usagers, taux qui entreront en vigueur des Ie 1 er octobre 2013. Et finalement, nous recommandons que les deficits d'operation de I'annee 2013 saient preleves a meme les reserves respectives des services d'eau et d'egouts, au les

montants des reserves respectives seront Ie deficit budgetaire moins les montants supplementaires recueillis en appliquant les taux 2014 a la derniere facturation de 2013.

NOTE EXPLICATIVE

Aucune.

IMPUTATION: Source: Poste: Prevu au budget: Qui V Credit requis: Non"

DOSSIER: DEPARTEMENT: Finance

DOCUMENTS DE SUPPORT Budgets finaux (remis ulterieurement)

Soumis et recommande par Approbation de Chantal McLean-Leroux, CPA, CA Jea ves Carrier, Directeur general

Tr,esori~ /0 \

//fl'~ ~ ~\ C-s--,0/( ''1Y1~ 7' '\

~ , embre 2013 Le 11 decembre 2013


COUNCIL AUTHORIZATION REQUEST FORM

ADDRESSED TO DATE AGENDA

MUNICIPAL COUNCIL December 16, 2013 Regular meeting

CODE REF.: SUBJET: Operating and Capital Budgets, Re: Water and Sewer Services

RECOMMENDATION

Whereas the 2013 operating budgets for water and sewer services will result in a deficit;

And whereas user fees for water and sewer services are charged under Part XII Fees and Charges of the Municipal Act, 2001;

And whereas Subsection 4 (c) of Section 290 of the Municipal Act, 2001 requires that budget should provide for any deficit of any previous year;

And whereas the administration recommends to use the water and sewer reserves to reduce the impact on ratepayers;

And whereas the administration recommends that the user fees for year 2014 come into force on October 15

\ 2013 to compensate for the 2013 deficit, to proceed with only one rate change and to distribute the inevitable increase in user fees over 15 months instead of 12;

And whereas fluoridation of the water in 2014 will be eliminated and the administration's recommendations to the 2014 budgets are amended as follows:

• Decrease ofthe capital funds transfer (1-6-47-7301) from $200,000 to $150,000; • Eliminate the engineering study of the water filtration plant capacity (1-6-

44-7301), amount of $20,000; • Eliminate the transfer to the reserve (1-6-43-7201), amount of $200,000.

We recommend Council to adopt the operating and capital budgets for the water and sewer services as presented in the final version, which includes maintaining the fixed rate for water at $ 43.85, the 2013 rate, to replenish a portion of the reserve used in 2013. We also recommend council to adopt the by-law for setting the user fees, fees that will come into force on October 15

\ 2013. And finally, we recommend that the 2013 operating deficits be withdrawn from the reserves for respectively the water and sewer services, amounts that will represent the budget deficit less the additional fees that will be collected in charging the 2014 fees to the last 2013 billing.

JUSTIFYING NOTE

None.

CHARGE: Source: Position: Planned in budget: Yes V Required credit: No --

FILE: DEPARTMENT: Treasurer

SUPPORTING DOCUMENTS Final Budgets (to be subsequently distributed)

Submitted and recommended by Authorized by Chantal McLean-Leroux, CPA, CA Jean-Yves Carrier, CAD

Tr7~/~~1r .~ ( -ff~~~r 11,2013 December 11, 2013

MODIFIE - AMENDED

REC-143-13


DESTINE AU MEMBRES DU COMITE ( ) CONSEIL MUNICIPAL ( X )

CODE REF.: F20 GEN OBJET: Transferts aux reserves RECOMMANDATION

DATE 16 decembre

2013

ORDRE DU JOUR

Reunion ordinaire

Nous recommandons au Conseil Municipal d'adopter les transferts auxldes reserves tel qu'identifies ci-dessous.

NOTE EXPLICATIVE Certaines depenses prevues en 2013 n'ont pu etre effectuees. Nous demandons donc qu'un transfert aux reserves, pour les depenses ci-dessous, soit effectue afin de financer ces depenses en 2014 :

• Incendie - camera thermique, 8,000 $ ; • Incendie - equipement de desincarceration, 9,500 $ ; • Incendie - vetement protecteur, 5,772 $ • Reamenagement parc Sydney, 10,000 $ ; • Plan de gestion d'energie (1-6-16-3301),30,000 $; • Location de batiment (1-6-33-5301), 25,000 $.

De plus, nous avons procede a une etude des bordures riveraines. Nous recommandons que les depenses encourues pour cette etude soient financees a meme la reserve de bordure riveraine (3-3-85-1001) jusqu'a concurrence de 55,000 $.

IMPUTATION: Source: Poste: Credit requis:

Prevu au budget: Oui X Non

DOSSIER: DEPARTEMENT: Service des Finances

DOCUMENTS DE SUPPORT Aucun

Soumis et recommande par Chantal McLean-Leroux, CRA, CA Tresoriere

Le 11 decembre 2013

Autorisation du Directeur General Jean-Yves Carrier

decembre 2013



ADDRESSED TO MUNICIPAL COUNCIL

DATE December 16th

, 2013 AGENDA

Regular meeting

CODE REF.: F20 GEN SUBJET: Transfers to reserve

RECOMMENDATION We recommend that Council authorize the transfers to/from reserve as identified below.

JUSTIFYING NOTE Some expenditures in 2013 were not done. Therefore we request that a transfer to reserve be made in order to finance the following expenditures in 2014:

• Fire - thermal camera, $ 8,000; • Fire - extrication equipment,$ 9,500; • Fire - protective clothing, $ 5,772; • Redevelopment of Sydney park, $ 10,000; • Energy Management Plan (1-6-16-3301), $ 30,000; • Rental of building (1-6-33-5301), $ 25,000.

In addition, we conducted a study of the river bank. We recommend that the expenses incurred for this study be funded from the river bank reserve (3-3-85-1001) up to $ 55,000.

CHARGE: Source: Position: Planned in budget: Yes X Required credit: No

FILE:

SUPPORTING DOCUMENTS None

Submitted and recommended by Chantal McLean-Leroux, CPA, CA

Tt;;;/~ { / DecembVr 11, 2~

DEPARTMENT: Treasurer

Authorized by Jean-Yves Carrier, CAO

~~~ "December 11,2013

REC-138-13


DESTINE AU MEMBRES DU COMITE ( ) CONSEIL MUNICIPAL ( X )

CODE REF.:

DATE

16 decembre 2013

ORDRE DU JOUR

Reunion ordinaire

OBJET: Plan de gestion des biens

RECOMMANDATION Nous recommandons au Conseil Municipal de recevoir Ie plan de gestion des biens.

NOTE EXPLICATIVE En 2013, Ie gouvernement de l'Ontario a exige des municipalites desirant faire une demande de fonds pour leurs projets d'infrastructures futurs de se prevaloir d'un plan de gestion des biens. Suite a cette exigence, Ie gouvernement de I'Ontario a octroye des argents afin d'aider les municipalites dans Ie developpement d'un tel plan. La Ville de Hawkesbury a rec;u la somme de 24 304,82$. La firme Public Sector Digest a eu Ie mandat de travailler avec I'administration afin de produire ce plan. Suite a plusieurs mois de travail, no us vous presentons Ie plan de gestion des biens de la Ville de Hawkesbury

IMPUTATION: Source: t- b - i3-LfS"""ob Poste: Credit requis:

DOSSIER:

DOCUMENTS DE SUPPORT

Prevu au budget: Qui X Non

DEPARTEMENT: Service des Finances

Ci-joint, copie sommaire du plan de gestion des biens

Soumis et recommande par

Chantal MC. Lean-Ljeroux Tresoriere ' 1 o fiqa'· !Ir L'1~1 rw~

Le 4 de~embFe 2013

Autorisation du Directeur General Jean-Yves Carrier

Le 4 decembre 2013

19

THE ASSET MANAGEMENT PLAN FOR THE TOWN OF HAWKESBURY

2013

THE TOWN OF HAWKESBURY 600 HIGGINSON STREET

HAWKESBURY, ONTARIO, K6A 1H1

SUBMITTED NOVEMBER 2013 BY PUBLIC SECTOR DIGEST

250 YORK STREET, SUITE 310 LONDON, ONTARIO,N6A 6K2

1.0 Sommaire

Le rendement des infrastructures d'une municipalite constitue Ie fondement de son developpement economique, sa competitivite, sa prosperite, sa reputation et sa qua lite de vie pour ses residents. Des biens d'infrastructure fiables et bien entretenus sont essentiels pour permettre d'offrir des services qui sont vitaux pour les citoyens d'une municipalite.

Un Plan de gestion des biens techniquement precis et rigoureux financierement, implante avec diligence, signifiera que des investissements suffisants sont faits pour assurer la prestation de services d'infrastructure durable pour les residents actuels et futurs. Le plan indiquera egalement les obligations financieres respectives et necessaires au maintien de cette prestation au niveau de services etablis.

Ce Plan de gestion des biens pour la ville de Hawkesbury repond a to utes les exigences enoncees dans la documentation provincia Ie «Construire ensemble: Guide relatif a I'elaboration des plans de gestion des infrastructures municipales.» II servira de document strategique et financier, assurant la gestion de I'infrastructure municipale suivant des pratiques et des principes fiables de gestion des biens, tout en optimisant les ressources disponibles et en etablissant les niveaux de services souhaites. Compte tenu de I'impact financier et social de la gestion des biens a la fois sur une municipalite et ses citoyens, iI est crucial que les decideurs de haut niveau, y compris les chefs de service ainsi que les directeurs generaux, soient strategiquement impliques.

Mesurees en dollars de 2012, la valeur de remplacement des categories des biens analyses s'elevait a environ 234 millions de dollars pour la ville de Hawkesbury.

2012- Cout de rem placement: 233 970488,50 $ Eau, Pluvial, Sanitaire, Routes, Ponts et Ponceaux

catE~gorie - Segment, Ie cout de rem placement - Besoins annuels

2 1

i1 Eau: 107,880,554.06 $ (46.11 %)

B Pluvial: 23, 406, 256.28 $ (10.00 %)

B Sanitaire: 63,022,645.14 $ (26.94 %)

8 Routes: 37,747,726.10 $ (16.13 %)

B Ponts et Ponceaux: 1,913,306.92 $ (0.82 %)

Alors que la municipalite est responsable de I'orientation strategique, c'est Ie contribuable de Hawkesbury qui porte finalement Ie fardeau financier. A ce titre, une analyse «coOt par unite d'habitation» a ete effectuee pour chacune des categories de biens afin de determiner I'obligation financiere de chaque unite d'habitation a partager Ie coOt de remplacement des biens de la municipalite. Une telle mesure peut servir comme un excellent outil de communication pour I'administration et Ie conseil en communiquant I'importance de la gestion d'actifs au citoyen. Le schema ci-dessous iIIustre Ie coOt par unite d'habitation total, ainsi que Ie coOt par unite d'habitation pour chaque categorie de biens. Pour simplifier I'analyse, nous avons exdu les biens et les segments avec une valeur financiere mineure la au iI y a lieu.

Cout de remplacement de I'infrastructure par unite d'habitation Total: 44,391 $ par unite d'habitation

Reseau d'egout pluvial CoOt total de remplacement: 23, 406,256 $ CoOt par unite d'habitation: 4,500$

Reseau d'eau CoOt total de rem placement: 107, 764,098 $ CoOt par unite d'habitation: 20,720$

Ponts et Ponceaux CoOt total de remplacement: 1,913,306$ CoOt par unite d'habitation: 368$

Pour evaluer I'etat des infrastructures de la municipalite, nous avons examine et dasse, a la fois I'etat actuel, (Condition vs performance) des categories de biens, ainsi que la capacite financiere de la municipalite a financer Ie montant moyen exige annuellement pour la durabilite des biens (Financement vs Besoin). Ensuite nous avons genere Ie bulletin de note des infrastructures de la municipalite. La municipalite a re~u une moyenne cumulative de «F». La Ville a atteint sa plus haute note de «C +» dans la categorie Condition vs Performance pour Ie reseau d'egout sanitaire. Sa meilleure note pour Financement vs Besoin est un «0», qui a ete attribue au reseau routier. Des ressources financieres importantes sont necessaires pour atteindre la durabilite pour chacune des categories de biens evaluees. Par exemple, en se basant sur I'age des biens, Ie reseau routier necessite environ 12 millions de dollars dans les cinq prochaines annees. Dans une perspective du risque, Ie reseau routier devrait

etre une priorite pour la Ville.

Taus les pants et ponceaux de la ville, en se basant sur I'age, devraient atteindre la fin de leur duree de vie au cours des 15 prochaines annees, nEkessitant un rem placement. Compte tenu de la responsabilite

27

liee aux structures, no us recommandons I'etablissement d'un programme d'evaluation de I'etat des biens. Une telle analyse aidera a prioriser et optimiser les depenses. Pour chacun des reseaux d'eaux, pluviaux et sanitaires, nous recommandons d'harmoniser la duree de vie des conduites avec les normes de I'industrie qui sont de 80-100 ans, au lieu de la duree de vie actuelle de 60 ans de la ville, tel qu'indique dans les donnees comptables de Hawkesbury. Un tel ajustement attenuera les besoins financiers immediats associes a chacune de ces categories.

Pour qu'un Plan de Gestion des biens soit efficacement mis en action if doit etre integre a la planification financiere et a la budgetisation a long terme. Nous avons elabore des scenarios qui permettraient ala ville de Hawkesbury d'obtenir un financement integral en moins de 5 ans ou 10 ans pour les elements suivants: les biens finances par I'impot foncier, y compris Ie reseau routier (routes pavees), les ponts et les ponceaux, les reseaux d'egouts pluviaux, et; les biens finances par les taux, y compris Ie reseau de I'eau, et Ie reseau d'egouts sanitaires.

L'investissement annuel moyen requis pour les routes pavees, les ponts et ponceaux et les egouts pluviaux est 1409 000$. Le montant annuel actuellement alloue a ces biens est de 642000$, laissant un deficit annuel de 767 000$. Autrement dit, ces categories d'infrastructures sont actuellement financees a 46 % de leurs besoins a long terme. Hawkesbury a des recettes fiscales annuelles de 9 558 000$ en 2013. Le financement complet exigerait une augmentation des recettes fiscales de 8,0 % au fil du temps. Nous recommandons une option de 5 ans qui implique un financement complet etant realise sur 5 ans en :

a) augmentant les recettes fiscales de 1,6 % par an pour les 5 prochaines annees, uniquement aux fins de mise en place progressive du financement integral pour les trois categories de biens couvertes par ce Plan de gestion des biens.

b) allouant 100 % des revenus de la taxe federale sur I'essence (presentement 333000$) pour la categorie des routes pavees.

c) augmentant les budgets d'infrastructures existants et futurs avec I'indice d'inflation applicable sur une base annuelle, en plus du deficit progress if.

Bien que cette option permet de realiser Ie financement integral sur une base annuelle en 5 ans et prevoit la viabilite financiere sur la periode modelisee (2050), les recommandations necessitent de prioriser les projets capitaux pour s'adapter au financement annuel disponible.

L'investissement annuel moyen exige pour les services sanitaires et d'eau est 3 702 000$. Le montant annuel actuellement alloue a ces biens aux fins du capital est 410 000$, laissant un deficit annuel de 3 292000$. Autrement dit, ces categories d'infrastructures sont actuellement financees a 11% de leurs besoins a long terme. En 2013, Hawkesbury a des revenus annuels du sanitaire de 2031000$ et des revenus de I'eau de 2 255 000$. Comme l'iIIustre Ie tableau 5, Ie financement integral exigerait une augmentation des taux sanitaires de 63,0% au fil du temps et des tarifs d'eau de 89,3% au fil du temps.

Nous recommandons une option de 10 ans qui signifie que Ie financement integral serait atteint sur

10 ans en:

a) attribuant la diminution des coOts de service de la dette au cours des 10 prochaines annees de 320 000$ pour les services sanitaires et 904 000$ pour les services d'eau au deficit d'infrastructure

applicable.

23

b) augmentant les recettes des taux de 4,7% pour les services sanitaires et 4,9% pour les services d'eau chaque annee pour les 10 prochaines annees, uniquement dans Ie but d'eliminer Ie financement integral des categories de biens couverts par ce Plan de gestion des biens.

c) augmentant les budgets d'infrastructures existants et futurs par I'indice d'inflation applicable sur une base annuelle, en plus du deficit progressif.

Tel qu'illustre dans ce Plan, les possibilites de recettes disponibles pour Hawkesbury permettraient a la Ville de financer entierement ses besoins d'infrastructures sans utilisation ulterieure de la dette. Toutefois, tel qu'explique dans les sections 7.3.2 et 7.4.2, basee sur I'evaluation de I'etat des biens recommandee, if peut etre difficile de repondre aux besoins d'investissement des biens bases sur les taxes sans Ie recours a I'endettement.

En raison du niveau relativement faible des reserves pour les categories de biens couverts par Ie present Plan de gestion des biens, les scenarios developpes dans ce rapport ne prevoient pas deprendre aucun montant des reserves ci-dessus au cours de la periode de transition vers un financement integral. Ceci, avec I'utilisation judicieuse de la dette de Hawkesbury dans Ie passe, permet aux scenarios de supposer que, au besoin, des reserves disponibles et des capacites de la dette peuvent etre utilises pour les situations d'urgence jusqu'a ce que les reserves soient construites aux niveaux souhaites.

Comme la ville de Hawkesbury met a jour son Plan de gestion des biens et pourrait inclure d'autres categories de biens, la planification future devrait consister a determiner quelles sont ses exigences en matiere de solde de la reserve a long terme et un plan pour atteindre ces soldes a long terme.

2" 4

orp. of the Town ofl de la ville de Hawkesbury

lupplier Invoice Query

fendor: 16400 PUBLIC SECTOR DIGEST INC.

~emit To:

nvoice No. PO Number Date Due Date

1745 01-Aug-2013 15-Aug-2013

1389 05-Mar-2013 14-Mar-2013

1353 14-Feb-2013 07 -Mar-2013

1301 21-Jan-2013 31-Jan-2013

1214 17-Dec-2012 03-Jan-2013

Total:

AP1010 Page :

Date: Dec 05,2013 Time: 7:44 am

Inv Amount OIS Amount Stat. Hold Date Description

1967.84

5367.50

5367.50

5367.50

5367.50

23437.84

0.00 P

0.00 P

0.00 P

0.00 P

0.00 P

0.00

CityWide Annual Web hosting & software support renewal 2013-2014 CityWide Capital planning & analysis software 4 of 4 payments Inv. 3 of 4 Planning & analysis software Inv. 2 of 4 Software & asset mngt plan CityWide Capital Planning & Analysis Software

COOT TOTAL POUR LE PLAN DE GESTION DES BIENS 21740,00 $ ------------------

26

REC 138-13

COUNCIL AUTHORIZA TION REQUEST FORM


MUNICIPAL COUNCIL Dec. 16th, 2013 Regular meeting

CODE REF.: SUBJET: Asset Management Plan

RECOMMENDATION We recommend to the Municipal Council to receive the Asset Management Plan.

JUSTIFYING NOTE In 2013, the Ontario Government requested that all municipalities wishing to apply for grants for their future infrastructure projects to develop an asset management plan. Further to this requirement, the Ontario Government offered grants to the municipalities to assist them with the development of such a plan. The Town of Hawkesbury received an amount of $24,304.82. Public Sector Digest was chosen to work with the administration staff to design an asset management plan. After many months of research, we bring to Council the asset management plan of the Town of Hawkesbury.

CHARGE: Source: 1- ~- t 3- i-j~ok, Position: Required credit:

Planned in budget: Yes X No

FILE: DEPARTMENT: Finance Department

SUPPORTING DOCUMENTS

Summary of the asset management plan.

Decem er 4th, 2013

27

Approved by JEAN-YVES CARRIER Chief Administrative Officer

~

December 4th, 2013

,I

THE ASSET MANAGEMENT PLAN FOR THE TOWN OF HAWKESBURY

2013

THE TOWN OF HAWKESBURY 600 HIGGINSON STREET

HAWKESBURY, ONTARIO, K6A lHl

SUBMITTED NOVEMBER 2013 BY PUBLIC SECTOR DIGEST

250 YORK STREET, SUITE 310 LONDON, ONTARIO,N6A 6K2

28

1 .0 Executive Summary .. .

The performance of a community's infrastructure provides the foundation for its economic development. competitiveness, prosperity, reputation, and the overall quality of life for its residents. Reliable and wellmaintained infrastructure assets are essential for the delivery of critical core services for the citizens of a municipality.

A technically precise and financially rigorous asset management plan, diligently implemented, will mean that sufficient investments are made to ensure delivery of sustainable infrastructure services to current and future residents. The plan will also indicate the respective financial obligations required to maintain this delivery at established levels of service.

This Asset Management Plan (AMP) for the Town of Hawkesbury meets all requirements as outlined within the provincial Building Together Guide for Municipal Asset Management Plans. It will serve as a strategic, tactical. and financial document. ensuring the management of the municipal infrastructure follows sound asset management practices and principles, while optimizing available resources and establishing desired levels of service. Given the expansive financial and social impact of asset management on both a municipality, and its citizens, it is critical that senior decision-makers, including department heads as well as the chief executives, are strategically involved.

Measured in 2012 dollars, the replacement value of the asset categories analyzed totaled approximately $234 million for the Town of Hawkesbury.

r-- .. ------.......... ···~~p;~~·~~·~·~;-~~~;-~~·~~~~;~;~~~-i~-·~~~~--~~~~rs-----······ Total: $233,970,486

4

"J 9· L

B&C, $1.913,306 1%

While the Municipality is responsible for the strategic direction, it is the taxpayer in Hawkesbury who ultimately bears the financial burden. As such, a 'cost per household' (CPH) analysis was conducted for each of the asset categories to determine the financial obligation of each household in sharing the replacement cost of the Municipality's assets. Such a measurement can serve as an excellent communication tool for both the administration and the council in communicating the importance of asset management to the citizen. The diagram below illustrates the total CPH, as well as the CPH for individual asset categories.

Infrastructure Replacement Cost Per Household Total: $44,986 per household

Road Network Total Replacement Cost: $37,747,726 Cost Per Household: $7,258

Sanitary Sewer Infrastructure Total Replacement Cost: $63,022,645 Cost Per Household: $12,117

I

In assessing the Municipality's state of the infrastructure, we examined, and graded, both the current condition (Condition vs. Performance} of the asset categories as well as the Municipality's financial capacity to fund the asset's average annual requirement for sustainability (Funding vs. Need). We then generated the Municipality's infrastructure report card. The Municipality received a cumulative GPA of 'F' with a cumulative annuallnfrasfrucfure deficit of $4.06 million. The Town achieved its highest grade of 'C+' in Condition vs. Performance for the sanitary sewer network. Its highest rating for Funding vs. Need was a 'D', which was assigned to the road network. Significant financial resources are needed to reach sustainability for each of the asset categories assessed. For example, based on age data, the road network requires approximately $12 million in the next five years. From a risk perspective, the road network should be a priority for the Town.

All of the Town's bridge and culvert structures, based on age data, are expected to reach the end of their useful life in the next 15 years, requiring replacement. Given the liability associated with structures, we recommend establishing a condition assessment program. Such an analysis will aid in prioritizing, and optimizing, expenditures. For each of water, storm, and sanitary networks, we recommend aligning the useful life of mains with industry standards of 80-100 years, instead of the Town's current life of 60 years as indicated in Hawkesbury's accounting data. Such an adjustment will mitigate the immediate financial requirements associated with each of these categories.

In order for an AMP to be effectively put into action, it must be integrated with financial planning and longterm budgeting. We have developed scenarios that would enable the Town of Hawkesbury to achieve full

5

3eJ.

funding within 5 years or 10 years for the following: tax funded assets, including road network (paved roads), bridges & culverts, storm sewer network, and; rate funded assets, including water network, and sanitary sewer network.

The average annual investment requirement for paved roads, bridges & culverts and storm sewers is $1,409,000. Annual revenue currently allocated to these assets is $642,000 leaving an annual deficit of $767,000. To put it another way, these infrastructure categories are currently funded at 46% of their longterm requirements. Hawkesbury has annual tax revenues of $9,558,000 in 2013. Full funding would require an increase in tax revenue of 8.0% over time. We recommend a 5 year option in table which involves full funding being achieved over 5 years by:

a} increasing tax revenues by 1 .6% each year for the next 5 years solely for the purpose of phasing in full funding to the three asset categories covered by this AMP.

b} allocating 100% of the federal gas tax revenue (currently $333,000) to the paved roads category. c} increasing existing and future infrastructure budgets by the applicable inflation index on an annual basis in addition to

the deficit phase-in.

Although this option achieves full funding on an annual basis in 5 years and provides financial sustainability over the period modeled (to 2050), the recommendations do require prioritizing capital projects to fit the resulting annual funding available.

The average annual investment requirement for sanitary and water services is $3,702,000. Annual revenue currently allocated to these assets for capital purposes is $410,000 leaving an annual deficit of $3,292,000. To put it another way, these infrastructure categories are currently funded at 11 % of their long-term requirements. In 2013, Hawkesbury has annual sanitary revenues of $2,031 ,000 and water revenues of $2,255,000. Full funding would require an increase in sanitary rates by 63.0% over time and water rates by 89.3% over time.

We recommend a 10 year option which involves full funding being achieved over 10 years by:

a} allocating the decrease in debt servicing costs over the next ten years of $320.000 for sanitary services and $904.000 for water services to the applicable infrastructure deficit.

b} increasing rate revenues by 4.7% for sanitary services and 4.9% for water services each year for the next 10 years solely for the purpose of phasing in full funding of the asset categories covered by this AMP.

c} increasing existing and future infrastructure budgets by the applicable inflation index on an annual basis in addition to the deficit phase-in.

As illustrated in this plan, the revenue options available to Hawkesbury allow the Town to fully fund its infrastructure requirements without further use of debt. However, as explained in sections 7.3.2 and 7.4.2. based on the recommended condition rating analysis, it may be challenging to meet investment requirements for tax based assets without the use of debt.

Due to the relatively low level of reserves for the asset categories covered by this AMP, the scenarios developed in this report do not draw on these funds during the phase-in period to full funding. This, coupled with Hawkesbury's judicious use of debt in the past, allows the scenarios to assume that. if required, available reserves and debt capacity can be used for emergency situations until reserves are built to desired levels.

As the Town of Hawkesbury updates its AMP and expands it to include other asset categories. that future planning should include determining what its long-term reserve balance requirements are and a plan to achieve such balances in the long-term.

6

4.0 Infrastructure Report Card

1. Each asset category was rated on two key, equally weighted (50/50) dimensions: CondHlon vs. Performance, and Funding vs. Need.

2. See the "What condition Is It In?" section for each asset category for its star rating on the Condition vs. Performance dimension.

3. See the "How do we reach sustainablllty?" section for each asset category for its star rating on the Funding vs. Need dimension.

4. The 'Overall Rating' below is the average of the two star ratings converted to a letter grade.

Asset category

Road Network

Bridges & Culverts

Water Network

Sanitary Sewer

Network

Storm Sewer Network

Condition vs. Performance

D (2.1 Stars)

F (1.3 Stars)

D (2.4 Stars)

C+ (3.9 Stars)

D (2.3 Stars)

Need vs. Funding

D (1.9 Star)

F (1 Star)

F (0 Stars)

F (0 Stars)

F (1.0 Stars)

Overall grade

D

F

F

D

F

Comments

With 2/3 of the road network in Poor to Critical condition, the Municipality received a Condition vs. Performance rating of '0'. The average annual revenue required to sustain Hawkesbury's paved road network is approximately $987,000. Based on Hawkesbury's current annual funding of $533,000, there is an annual deficit of $454,000.

With 95% of the Municipality's bridges & culverts in Poor to Critical condition, the Municipality received a Condition vs. Performance rating of 'F'. The average annual revenue required to sustain Hawkesbury's bridges & culverts is $32,000. Based on Hawkesbury's current annual funding of $8,000, there is an annual deficit of $24,000.

With 96% of the facilities (based on replacement cost) and 44% of mains in Poor to Critical condition, and the Municipality received a Condition vs. Performance rating of '0' based on a weighted star rating of 2.4 stars. The average annual revenue required to sustain Hawkesbury's water network is approximately $2,023,000. Based on Hawkesbury's current annual funding of $10,000, there is a deficit of $2,013,000.

More than 50% of the Municipality's sanitary mains (based on quantity) are in Poor to Critical condition, with the remaining in Fair to Excellent condition. However, more than 90% of the facilities (based on replacement value) are in Good to Excellent condition. The average annual revenue required to sustain Hawkesbury's sanitary sewer network is approximately $1,679,000. Based on Hawkesbury's current annual funding of $400,000, there is an annual deficit of

With 54% of the storm sewer network in Poor to Critical condition, the Municipality received a Condition vs. Performance rating of 'D'. The average annual revenue required to sustain Hawkesbury's storm sewer network is approximately $390,000. Based on Hawkesbury's current annual funding of $101,000, there is an annual deficit of $289,000.

42

32

rp. or tne lown OTt oe la ville ue naWKe5uury

pplier Invoice Query

ldor: 16400 PUBLIC SECTOR DIGEST INC.

:nit To:

oice No. PO Number Date Due Date

~5 01-Aug-2013 15-Aug-2013

19 05-Mar~2013 14-Mar-2013

;3 14-Feb-2013 07-Mar-2013

'1 21-Jan-2013 31-Jan-2013

4 17-Dec-2012 03-Jan-2013

Total:

AP1010 Page:

Date: Dec 05,2013 Time: 7:44 am

Inv Amount OIS Amount Stat. Hold Date Description

1967.84

5367.50

5367.50

5367.50

5367.50

23437.84

0.00 P

0.00 P

0.00 P

0.00 P

0.00 P

0.00

CityWide Annual Web hosting & software support . renewal 2013-2014 CityWide Capital planning & analysis software 4 of 4 payments Inv. 3 of 4 Planning & analysis software Inv. 2 of 4 Software & asset mngtplan CityWide Capital Planning & Analysis Software

COOT TOTAL POUR LE PLAN DE GESTION DES BIENS 21740,00 $. . . ------------------

7 "..,. ))

REC-134-13 FORMULAIRE DE DEMANDES D' AUTORISATION AU CONSEIL


CONSEIL MUNICIPAL 16 decembre 2013 Reunion ordinaire

OBJET: Participation au service 'Appelez avant de creuser' de Ontario One Call

RECOMMANDATION

Nous recommandons au Conseil municipal que la municipalite enregistre ses infrastructures avec Ontario One Call pour Ie service 'Appelez avant de creuser' d'ici Ie 18 decembre 2013. II est egalement recommande que I'administration rende compte au Conseil avant 2015 pour ce qui concerne les coOts prevus pour 2015 et les annees suivantes.

NOTE EXPLICATIVE

Dans son ensemble, les infrastructures souterraines de l'Ontario subissent des dommages evalues a 40 millions de dollars annuellement dont 82% sont causes par Ie manque de localisations des infrastructures au prealable des travaux d'excavation. En consequence, Ie gouvernement de l'Ontario a adopte la Loi de 2012 sur un systeme d'information sur /es infrastructures souterraines en Ontario afin de veiller a ce qu'un systeme complet soit en place pour proteger I'infrastructure souterraine de dommages dus aux travaux d'excavation. Cette Loi exige que tous les proprietaires et les operateurs de services publics souterrains participent au systeme (Service, 'Appelez avant de creuser'), dont les municipalites, qui doivent s'inscrire aupres du service au plus tard par juin 2014. Ontario One Call exploite Ie service provincial «Appelez avant de creuser» et permet a quiconque d'obtenir, gratuitement, la localisation des services publics et I'autorisation d'excaver.

II n'y a aucuns frais initiaux pour la mise en place et notre participation au service jusqu'a la fin de 2014. Apres cette date, les coOts annuels sont evalues a 1000$. II faut noter que notre participation au service en date du 18 decembre 2013 nous permettrait d'economiser les frais pour les six (6) premiers mois de 2015.


DOSSIER: E06-14

DOCUMENTS DE SUPPORT: Aucun

Soumis et recommande par Directeur des services techniques

7~A Le 15 ~ovemb~ I

Prevu au budget: Oui_ NonX

DEPARTEMENT: Travaux publics

Autorisation du Directeur general,

Jea], s Carrier

~ ~{ le ~ __ mbre 2013

34

REC·134·13 COUNCIL AUTHORIZATION REQUEST FORM



SUBJET: Participation in Ontario One Call 'Call Before You Dig' Service.

RECOMMENDATION

We recommend to the Municipal Council that the municipality register its infrastructures with Ontario One Call 'Call Before You Dig' Service by December 18,2013. It is also recommended that the administration report back to Council prior to 2015 regarding any anticipated costs for 2015 and beyond.

JUSTIFYING NOTE

Ontario as a whole experiences an estimated $40 million annually in provincial, municipal and private underground infrastructure damages, of which 82% are caused by the failure by excavators or taxpayers to obtain the proper utility locations (called locates) prior to digging. As a result, the Ontario government passed the Ontario Underground Infrastructure Notification System Act in 2012 to ensure that a comprehensive system be in place to protect underground infrastructures from damages due to digging. The Act requires that all underground utility owners and operators participate in the system (Call Before You Dig Service), including municipalities, who must register with the service by June 2014. Ontario One Call operates the provincial 'Call Before You Dig' service which enables anyone to obtain, free of charge, the location of utilities and the permission to dig.

There are no initial set-up or on-going costs for the service until the end of 2014. It is expected that, after that date, our participation in the service will cost the municipality approximately $1000 per year. Note that our registration with the service by December 18,2013 will net the municipality a full six (6) months free of charges in 2015.

CHARGE: Source: Position: Required credit:

FILE: E06-14

Planned in budget: Yes No ...x

DEPARTMENT: Public Works

SUPPORTING DOCUMENTS: None.

Submitted and recommended by Director, Technical Services

/P'c1-<& ~ November 15, fo13

Authorized by the Chief Administrative " ]rrs Carrier

PlUvcmber 15, 2013

)J

FORMULAIRE DE DEMANDE D'AUTORISATION AU CONSEIL

DESTINE AU

CONSEIL MUNICIPAL (X) CABINET DU MAIRE ()

CODE REF.:

DATE 16/12/13

REC-137-13

ORDRE DU JOUR Reunion ordinaire

OBJET Patrimoine canadien- Le Canada en Fete!

RECOMMANDATION:

Nous recommandons au Conseil municipal d'autoriser I'administration a soumettre une demande de financement au nom de la Corporation de la ville de Hawkesbury au ministere du Patrimoine canadien dans Ie cadre du programme Le Canada en fete, edition 2014.

Egalement no us recommandons au Conseil municipal de designer les celebrations de la Fete du Canada de Hawkesbury com me etant un evenement d'importance municipal.

NOTE EXPLICATIVE:

Le programme Le Canada en Fete! offre un appui financier aux activites organisees par Ie service des loisirs et de la culture a I'occasion de la fete du Canada qui a lieu annuellement Ie 1er juillet au Parc de la Confederation.

La date limite pour deposer une demande de financement est Ie 15 janvier 2014.

IMPUTATION: Source: Poste:

Credit requis:

DOCUMENTS DE SUPPORT:

Soumis et recommande par la

~etr7 loisirs et de la culture

~~~~ Liette Valade

7{

)0

Prevu au budget: Qui

Non

Autorisation du directeur general et

tresorie~C--.-:-

~ Y,-Yves Carrier


ADDRESSED TO

Municipal Council

DATE 16/12/13

REC-137-13

ORDRE DU JOUR Regular Meeting

SUBJET: Canadian Heritage - Celebrate Canada

RECOMMENDATION:

We recommend to the Municipal to mandate the administration to submit a request for a grant to the Ministry of Canadian Heritage under the program Celebrate Canada 2014 edition.

Be it also resolved to recognize the celebrations of Canada Day in Hawkesbury as an event of municipal significance.

JUSTIFYING NOTE:

The Celebrate Canada program provides financial support for activities organized by the Recreation and Culture Services on the occasion of Canada Day, which takes place annually on July 1 at the Confederation Park.

The deadline to apply for funding is January 15, 2014.


SUPPORTING DOCUMENTS:

Submitted and recommended by the Recreation and Culture Director

~~~ Liette Valade

77

JI

Planned in budget: Yes No

Authorized by the Chief Administrative

Officer,~

\'f-~ \- -

~ J~Y es Carrier

FORMULAIRE DE DEMANDE D'AUTORlsATION AU CONsEIL REC-141-13

DESTINE AU

Conseil municipal

CODE REF.:

DATE 16/12/13

ORDRE DU JOUR Reunionordinaire

OBJET Politique culturelle municipale

RECOMMANDATION:

Nous recommandons au Conseil municipal d'adopter la politique culturelle municipale, par voie de reglement.

NOTE EXPLICATIVE:

C'est a I'automne 2011, soutenu par un comite culturel, que la ville de Hawkesbury entreprenait Ie processus d'elaboration d'une politique culturelle appuye par l'Association franyaise des municipalites de l'Ontario (AFMO).

Le 30 octobre 2013, Ie comite culturel procedait a I'etape de la consultation publique. Intervenants et adeptes du milieu culturel de Hawkesbury ont ete invites a emettre leurs idees et commentaires qui dicteraient les actions a prendre vis-a vis la politique culturelle. Un rapport detaille en a fait etat et a ete remis Ie 6 decembre dernier aux membres du conseil municipal.

Au cours des 12 prochains mois, un effort concerte et continu de la part du comite de developpement culturel devra avoir lieu pour developper un plan d'implantation, celleci base sur les ressources disponibles, autant au niveau de la municipalite et de sa communaute qu'au niveau des autres sources gouvernementales etlou privees. Cette planification integrera donc les idees et suggestions emises lors de la consultation publique, et essaiera de dicter I'ordre auquel ces idees peuvent etre implantees, a court, moyen et long terme.

IMPUTATION: Source: Paste:

Credit requis:

DOCUMENTS DE SUPPORT: Version finale - Politique culturelle municipale

Soumis et recommande par la ~ctr~s loisirs et de la culture

i55~J~dG Liette Valade

Prevu au budget: Qui

Non

Autorisation du directeur general et tresorier

Jean-Yves Carrier


ADDRESSED TO

Municipal Council

SUBJET: Municipal Cultural Policy

RECOMMENDATION:

DATE 16/12/13

REC-141-13

ORDRE DU JOUR Regular Meeting

We recommend to the Municipal Council to adopt the Municipal Cultural Policy, by means of a By-Law.

JUSTIFYING NOTE:

During fall 2011, supported by a cultural committee that the Town of Hawkesbury undertook the process of developing a cultural policy supported by the Francophone Association of Municipalities of Ontario (AFMO).

On October 30, 2013, the Cultural Committee proceeded to the stage of a public consultation. Stakeholders and supporters of the cultural milieu of Hawkesbury were invited to express their ideas and comments that dictate the actions to be taken towards the cultural policy. A detailed report was presented to the Municipal Council on December 6.

Over the next 12 months, a concerted and continuous effort on the part of the cultural development committee will be held to develop an implementation plan, the latter based on the available resources, both at the municipal and community levels and other governmental and 1 or private sources. This planning will incorporate the ideas and suggestions made during the public consultation, and try to dictate the order in which these ideas can be implemented in the short, medium and long term.


SUPPORTING DOCUMENTS: Final version - Municipal Cultural Policy

Submitted and recommended by

t~z=r Liette Valade

Planned in budget: Yes No

Authorized by the Chief Administrative Officer

Jean-Yves Carrier

39

REC-139-13

FORMULAIRE DE DEMAN DES D'AUTORISATION AU CONSEIL

DESTINE AU MEMBRES DU COMITE CONSEIL MUNICIPAL

( ) ( X)

DATE

16 decembre 2013

ORDRE DU JOUR

Reunion ordinaire

OBJET: Plan directeur des infrastructures municipales

RECOMMANDATION

Attendu que la resolution R-292-12 autorise un montant de 150, 000$ pour I'elaboration en 2014 d'un plan directeur des infrastructures municipales et que tous les prix des soumissionnaires sont grandement superieurs au budget alloue, iI est recommande au conseil municipal que Ie projet soit annule.

De plus, il est recommande que ces fonds soient alloues pour financer la realisation d'une etude des infrastructures et de I'utilisation du sol du secteur ouest de la ville, tel qu'autorise par la resolution R-293-12.

NOTE EXPLICATIVE:

La resolution R-292-12 auto rise un montant de 150,000$ pour I'elaboration d'un plan directeur des infrastructures municipales. Quatre soumissions furent regues et I'analyse technique a determine que la firme Delcan rencontrait Ie mieux les exigences de la municipalite. Cependant, comme pour tous les soumissionnaires, Ie prix propose de 377,366.69$ excede Ie montant budgete par la ville.

La resolution R-293-12 autorise I'administration a preparer les termes de reference en guise de faire des soumissions pour la realisation d'une etude des infrastructures et de I'utilisation du sol du secteur ouest de la ville en soutien aux priorites de developpement etablies par la municipalite. Le montant libere de 150,000$ sera maintenant utilise pour financer I'etude.


DOSSIER: EOO-OB

DOCUMENTS DE SUPPORT:

Prevu au budget: Oui~ Non_

DEPARTEMENT: Service Techniques

- Resolution R-292-12 en date du 25 juin 2012. - Resolution R-293-12 en date du 25 juin 2012.

Soumis par Manon Belle-Isle et recommande par

;;Jt;!tnon ((dV.

Le 5 dece~013 40

Autorisation du directeur general Jean-Yves Carrier

Le 5 decembre 2013

REC-139-13 COUNCIL AUTHORIZATION REQUEST FORM


MUNICIPAL COUNCIL December 16,2013 Regular meeting

SUBJET: Municipal Infrastructure Master Plan

RECOMMENDATION

Whereas Resolution no. R-292-12 authorized an amount of 150,000$ for the preparation of a master plan of the municipal infrastructures and that all tendered amounts are significantly higher that the allocated budget, we recommend to the Municipal Council that the project be cancelled.

In addition, we recommend that the funds be allocated to finance the infrastructure and land use study for the West sector of town, as authorized in Resolution no. R-293-12.

JUSTIFYING NOTE

Resolution no. R-292-12 authorizes an amount of 150,000$ for the preparation of a master plan of the municipal infrastructures. Four proposals were received and the technical review revealed that the firm Delcan met the most the requirements of the municipality. However, as for all proposals, the proposed amount of 377,366.69$ exceeds the budget allocated by the town.

Resolution no. R-293-12 authorizes the administration to prepare the terms of reference in order to prepare the tenders to carry out an infrastructure and land use study for the West sector of town, supporting the development priorities set by the municipality. The released amount of 150,000$ will now be allocated to finance said study.


Planned in budget: Yes .; No

FILE: EOO-OB DEPARTMENT: Technical Services

SUPPORTING DOCUMENTS Resolution no. R-292-12 dated June 25,2012. Resolution no. R-293-12 dated June 25,2012.

Submitted by Manon Belle-Isle and recommended by

Pier~/!~on .

/~'I~ December 5,2013

41

Authorized by Jean-Yves Carrier Chief Administrative Officer

December 5, 2013

Plan directeur des infrastructures municipales R-292-12 Propose par Michel A. Beaulne avec I'appui d'Alain Fraser

Attendu que Ie budget 2012 prevoit un montant de 150 000$ pour I'elaboration d'un plan directeur des infrastructures municipales.

Qu'iI so it resolu que I'administration soit autorisee a preparer les termes de reference en guise de fa ire des soumfSSfons, tel que presente au document REC-S2-12.

Adoptee.

Etude des infrastructures et de I'utilisation du sol, ret.: Secteur ouest R-293-12 Propose par Johanne Portelance avec I'appui d'Andre Chamaillard

Qu'il soit resolu d'accepter Ie rapport de I'urbaniste et de prevoir Ie budget necessaire pour realiser une etude des infrastructures et de I'utilisation du sol pour Ie secteur ouest de la ville.

Qu'il soit egalement resolu d'autoriser I'administration a preparer les termes de reference en guise de fa ire des soumfSSfons, tel que presente au document REC-SO-12.

Adoptee.

Master plan of municipal infrastructures

R-292-12 Moved by Michel A. Beaulne Seconded by Alain Fraser

Whereas an amount of $150 000 is provided for in the 2012 budget for the preparation of a master plan of the municipal infrastructures.

Be it resolved that the administration be authorized to prepare the terms of reference in order to prepare the tenders, as presented in document REC-S2-12.

Carried.

Infrastructure and land use study, Re: West sector R-293-12 Moved by Johanne Portelance Seconded by Andre Chamaillard

Be it resolved to accept the Planner's report and to provide the necessary budget to carry out an infrastructure and land use study for the West sector of town.

Be it also resolved to authorize the administration to prepare the terms of reference in order to prepare the tenders, as presented in document REC-SO-12.

Carried.

47

REC-140-13 FORMULAIRE DE DEMAN DES D'AUTORISATION AU CONSEIL


CONSEIL MUNICIPAL ( x ) 16 decembre 2013 Reunion ordinaire

OBJET: Ordonnance de modifications au contrat a I'usine de traitement des eaux usees Contrat no 201 0-OG-041 Projet no 09-0039

RECOMMANDATION

Nous recommandons au Conseil municipal d'autoriser les changements suivants a I'usine de traitement des eaux usees, tels que soumis par notre ingenieur de projet.

- Ordonnance no. 101, en date du 16 aoOt 2013 - Ordonnance no. 102, en date du 20 aoOt 2013 - Ordonnance no. 103, en date du 27 sept. 2013 - Ordonnance no. 104, en date du 30 sept. 2013 - Ordonnance no. 105, en date du 10 oct. 2013 - Ordonnance no. 106, en date du 10 oct. 2013 - Ordonnance no. 107, en date du 23 oct. 2013 - Ordonnance no. 108, en date du 5 nov. 2013 - Ordonnance no. 109, en date du 5 nov. 2013 - Ordonnance no. 110, en date du 8 nov. 2013

NOTE EXPLICATIVE

ajout de $ 3,382.44 ajout de $ 6,527.84 ajout de $ 2,344.10 ajout de $ 1,446.50 ajout de $ 4,306.04 ajout de $ 1,166.34 ajout de $ 6,847.50 ajout de $ 781.89 ajout de $ 3,811.44 ajout de $ 3,696.81

Selon les rapports de la firme d'ingenieurs con seils du projet, certains travaux supplementaires et changements ont ete necessaires pour effectuer les travaux au contrat no 201 0-OG-04. Voir les instructions et changements ci-joints.


DOSSIER: E03-13

Prevu au budget: Oui ,; Non --

DEPARTEMENT: Service de I'eau

DOCUMENTS DE SUPPORT: CCO 101 a 110

Soumis par R. Guertin

~ant d~~e-I~au

~~·U~ Recommande par P. Gagnon oire92rJes Services techniques

#;;¥I{~' Le 4 decembre 2013

43

Autorisation de J.Y. Carrier Oirecteur general

Le 4 decembre 2013

REC-140-13 COUNCIL AUTHORIZATION REQUEST FORM



SUBJET: Contract Change Orders for the Water Pollution Control Plant Contract no. 201 0-DG-04 I Project no. 09-0039

RECOMMENDATION

We recommend that the Municipal Council approve the following contract change orders for the Water Pollution Control Plant, as submitted by our project engineer.

- Change order no. 101, dated Aug. 16, 2013 - Change order no. 102, dated Aug. 20, 2013 - Change order no. 103, dated Sept. 27, 2013 - Change order no. 104, dated Sept. 30, 2013 - Change order no. 105, dated Oct. 10, 2013 - Change order no. 106, dated Oct. 10, 2013 - Change order no. 107, dated Oct. 23, 2013 - Change order no. 108, dated Nov. 5, 2013 - Change order no. 109, dated Nov. 5, 2013 - Change order no. 110, dated Nov. 8, 2013

JUSTIFYING NOTE

addition of $ 3,382.44 addition of $ 6,527.84 addition of $ 2,344.10 addition of $ 1,446.50 addition of $ 4,306.04 addition of $ 1,166.34 addition of $ 6,847.50 addition of $ 781.89 addition of $ 3,811.44 addition of $ 3,696.81

As per the reports from the consulting engineers in charge of the project, additional work and modifications were necessary to carry out the work as per contract no. 2010-DG-04. See attached contract change orders.


FILE: E03-13

Planned in budget: Yes _v'_ No

DEPARTMENT: Waterworks

SUPPORTING DOCUMENTS: CCOs 101 to 110

Submitted by R. Guertin

waterwOrkS~dnt

~ Recommended by P. Gagnon Direct~~hnical Services

A'7'9'lor~ , December 4, 2013

Approved by J.Y. Carrier Chief Administrative Officer

!l 11 December 4, 2013

'" . c a Ontario Clean water Agency ~ Agence Ontarlenne Des Eaux

Order No. 101 -----------------Project Hawkesbury 'NWTP

Contract Title

Contract Change Order

Project No._0_9_-0_03_9 ___ _

Contract No. 2010-DG-04 -----------------------------------------

TO: ASCO Construction Ltd. (Contractor)

Dear Sirs:

Under the above-mentioned contract dated April 18, 2011 , we, Genivar Inc. ,Consulting Engineer,

are authorized by the Engineer only when his signed approval appears hereon, to direct you to

Supply and install a new roof drain (RD-1), in location shown on drawing A-351 , and install new 75 mm diameter piping from new roof drain to eXisting 75 mm diameter outlet pipe at north east corner of building as described in CCO 75.

and to add to~ the Contract, in accordance with the Contract the sum of three thousand three hundred and eighty two dollars and 44/100 Dollars ( $3,382.44 )

Total Extras Total Credits Balance of Contract Original

Contract Price Contingency Allowance

by by Contingency Price Revised Change Orders Change Orders Allowance to Date

$ 29,986,700.00 $ 500,000.00 $ 451,012.32 $ 189,979.29 $ 238,966.97 $ 29,986,700.00

The Contractor Recommended by: Josh Eamon

hereby

Consultin~ En~ineer 1. Accepts and agrees to this Change Order in (FOR COMPLETION BY THE AGENCY)

accordance with and under the terms and --;;? conditions of the Contract as expressly modified * An extension of ... 9 ................ days in the Time for by this Change Order and all Change Orders Completion on account of this Change Order is hereby previously issued by the Engineer. allowed. The revised Required Completion Date for

the Contract is therefore ................................................. 2. Applies for such extension, if any, of the Time for

Completion as shall be considered fair and *The matter of an extension of the Time for reasonable on account of this Change Order, in Completion on account of this Change Order will be accordance with the General Conditions. considered and decided upon by the Engineer at a later

date. m/ .j[ NO J (bOli3 10//) /~ / (),? / 1 . ,

Date: Approved: / /J;/ ItJ'OV; -<'.. b vI)

Per: .~,,) /I (Signature) 1:/// , ,j

Engmeer 1/ / /'

/ ! *One of the above paragraphs to be crossed out

006 (03/99) 4' !J

Instructions (overleaf)

ontario Clean Water Agency Agence Ontarlenne Des Eaux

Contract Change Order 1" ...... :r''--/ nz.;J ... i::J,)~Z <.'Vvn

Order No. 102 -----------------

Project Hawkesbury WNTP

Contract Title

" .. i, Date August 20,2013

Pr()ject No._0_9_-0_03_9 ___ _

Contract No. 2010-0G-04 -------------------------------------------


Dear Sirs:

Under the above-mentioned contract dated April 18, 2011 , we, Genivar Inc. , Consulting Engineer,


Install aluminum insulated cover and instrument flange over Primary Scum Holding Tank as described in CCO 57

and to add to~ the Contract, in accordance with the Contract the sum of six thousand II

five hundred and twenty seven dollars and 84/100 Dollars ( $6,527.84 )


Contract Price Contingency by by Contingency Price Revised Allowance Change Orders Change Orders Allowance to Date

$ 29,986,700.00 $ 500,000.00 $ 457,540.16 $ 189,979.29 $ 232,439.13 $ 29,986,700.00

The Contractor Recommended by: Josh Eamon

hereby

Consultin~ En~ineer

1. Accepts and agrees to this Change Order in (FOR COMPLETION BY THE AGENCY) accordance with and under the tenns and 7- . conditions of the Contract as expressly modified *A . f 0"":::-- d . h T' fI n extensIon 0 ...... .............. ays m t e lme or by this Change Order and all Change Orders Completion on account of this Change Order is hereby previously issued by the Engineer. allowed. The revised Required Completion Date for

the Contract is therefore ................................................. 2. Applies for such extension, if any, of the Time for

Completion as shall be considered fair and *The matter of an extension of the Time for reasonable on account of this Change Order, in Completion on account of this Change Order will be accordance with the General Conditions. considered and decided upon by the Engineer at a later

date. 4 y /- I:-

,.jfJ rJa J Id-tJ / --.J I ! Approved: o / /t/ov -j- 0 ~/.'? Date: / / I ~. .> / .£ C/ 'S

Per: 1.~ ",hi (Signature) f// / Engineer

I / "

t *One of the above paragraphs to be crossed out

'r

006 (03/99) Instructions (overleaf)

r-\ Ontario Clean Water Agency ~ Agence Ontarlenne Des Eaux

Order No. 103 ----------------

Project Hawkesbury vvwrp

Contract Title


Date September 27,2013

Prqject No.,_0_9_-0_0_39 ___ _

Contract No. 2010-DG-04 ------------------------------------------


Dear Sirs:


are authorized by the Engineer only when his signe~ approval appears hereon, to direct you to Install aluminum grating supports at openings new inlet gates to Secondary clarifiers 1, 2 &.3 as described in ASCO's CR 126.

o and to add to~ the Contract, in accordance with the Contract the sum of two thousand three hundred and fourty four dollars and 10/100 Dollars ( $2,344.10 )



by by Contingency Price Revised Change Orders Change Orders Allowance to Date

$ 29,986,700.00 $ 500,000.00 $ 459,884.26 $ 189,979.29 $ 230,095.03 $ 29,986,700.00

The Contractor ______________________ _ __________________________ hereby

1. Accepts and agrees to this Change Order in accordance with and under the tenns and conditions of the Contract as expressly modified by this Change Order and all Change Orders previously issued by the Engineer.

2. Applies for such extension, if any, of the Time for Completion as shall be considered fair and reasonable on account of this Change Order, in accordance with the General Conditions.

Date: J. 0 NO V( c--.Jo / J3/ Per: )A?,...,/V (Signature)

(j

Recommended by:_J_o_s_h_E_a_m_o_n ___________ ___

Consulting Engineer (FOR COMPLETION BY THE AGENCY)

---/..........-*A . f 0 c,. d . h T' fi n extensIOn 0 ...... .............. ays III t e lme or

Completion on account of this Change Order is hereby allowed. The revised Required Completion Date for the Contract is therefore ................................................ .

*The matter of an extension of the Time for Completion on account of this Change Order will be considered and decided upon by the Engineer at a later date. /

./7 .~ / //' fi/ 'I ~ (] /) -'/

Approved: ///,(11,(,1 V. :<: / "'<!·l/ / ) _______ ....:t~~Jtj~!---------------/ ___ Engineer

·One of the above paragraphs to be crossed out

47 006 (03/99) Instructions (overleaf)

ontario Clean Water Agency Agence Ontarlenne Des Eaux

Order No. 104 -----------------


Contract Title


Date September 30,2013

Pro.iect No._0_9_-0_03_9 ___ _

Contract No. 2010-DG-04 -----------------------------------------


Dear Sirs:


are authorized by the Engineer only when his signed approval appears hereon, to direct you to Provide additional cutting as required at existing influent splitter box that is being demolished, to allow for the existing influent channel gate to be re-installed on aeration tank by-pass.

II and to add to~ the Contract, in accordance with the Contract the sum of one thousand four hundred and forty six and 50/100 Dollars ( $1,446.50 )

Total Extras Total Credits Balance of Contingency Allowance

Contract Price Revised

to Date Original


by by Change Orders Change Orders

$ 29,986,700.00 $ 500,000.00 $ 461,330.76 $ 189,979.29 $ 228,648.53 $ 29,986,700.00

The Contractor --------------------------_______________________________ hereby

1. Accepts and agrees to this Change Order in accordance with and under the terms and conditions of the Contract as expressly modified by this Change Order and all Change Orders previously issued by the Engineer.


Date:._...;.A.~..L..;._=_....q...!..C;J""-L_I'____.L-------------Per: (Signature)

---------

Recommended by: Josh Eamon ------------------------

Consulting Engineer (FOR COMPLETION BY THE AGENCy)

* An extension of ... Q •..• ~ days in the Time for Completion on account of this Change Order is hereby allowed. The revised Required Completion Date for the Contract is therefore ................................................ .

*The matter of an extension of the Time for Completion on account of this Change Order will be considered and decided upon by the Engineer at a later date.

Approved: -7?~~~~~--__ ~~~~---

·One of the abo paragraphs to be crossed out


~ Ontario Clean Water Agency ~ ~ Agence Ontarlenne Des Eaux

" ..... ":·::':·,.'.··:·."i;··.(:):>~·:Contract Change Order • •. ---..'..J ..... : ",,,,-•• ,,,..1

Order No. 105 ----------Project Hawkesbury Vl/lNTP

Contract Title

Date October 10, 2013

Prqject No. 09-0039 '--------

Contract No. 2010-DG-04 -------------------------------


Dear Sirs:



Replace solenoid valves XV1031, XV1041 , XV1161, XV1171 and XV 1151 with normall closed solenoid valves as described in CCO 77.

and to add to~~ the Contract, in accordance with the Contract the sum of four thousand three hundred and six dollars and 4/100 Dollars ( $4,306.04 )

Total Extras Total Credits Balance of Contract Price Revised

to Date Original


by by Contingency Change Orders Change Orders Allowance

$ 29,986,700.00 $ 500,000.00 $ 465,636.80 $ 189,979.29 $ 224,342.49 $ 29,986,700.00

The Contractor ____________ _ _____________________________ hereby



Date: ---=~~~~~~~~~-----------

Per: _--"-_____________ -+-_____ (Signature)

------------- ---------

Recommended by:_J_o_s_h_E_a_m_o_n ____________ _


* An extension of ... Q .... ~ ... days in the Time for Completion on account of this Change Order is hereby allowed. The revised Required Completion Date for the Contract is therefore ............................................... ..


A pproved: ----t~'f---+¥--SL--'--'-. ----=.!2==---:,7/--.2-"--(}_1->-L-_ -----------,'-7------------------ Engineer

·One of the above paragraphs to be crossed out


ontario Clean Water Agency Agence Ontarlenne Des Eau"

Contract Change Order \/ifit--, ::.;.'-\

hi~. ::;; L:/ ;',~; 8.,--f~if &2-'1 ; Order No. 106 Date October 10, 2013

-----------------Project Hawkesbury WNTP Project No._0_9_-0_03_9 ___ _

Contract Title Contract No. 2010-0G-04 -------------------------------------------


Dear Sirs:


are authorized by the Engineer only when his signed approval appears hereon, to direct you to Install abbrasive strip at top of stairs in headworks building as described in CCO 76.

a and to add to~ the Contract, in accordance with the Contract the sum of one thousand one hundred and sixty six and 34/100 Dollars ( $1,166.34 )



to Date Original

Contract Price Contingency by by Allowance Change Orders Change Orders

$ 29,986,700.00 $ 500,000.00 $ 466,803.14 $ 189,979.29 $ 223,176.15 $ 29,986,700.00

The Contractor -------------------------_______________________________ hereby


2. Applies for such extension, if any, ofthe Time for Completion as shall be considered fair and reasonable on account of this Change Order, in accordance with the General Conditions.

Date: ----~~-r~~~~=--------------

Per:.--==_-==-......L....<'-"'-L--+f------(Signature)

----------

Recommended by: __ Jo_s_h_E_a_m_o_n ______ __


* An extension of ... Q •..•. ~ days in the Time for Completion on account ofthis Change Order is hereby allowed. The revised Required Completion Date for the Contract is therefore ................................................ .


Approved: ----i'--#t-_~~v------"J~7--=2_1P-.!.1..l....£......------------+7'------------------ Engineer

*One of the abo paragraphs to be crossed out

.-. (\ t-. u . ..J i

Instructions (overleaf) 006 (0]/99)

~ Ontario Clean water Agency ~ .. ~ Agence Ontarlenne Des Eaux

Order No. 107 -----------------

Pro.iect Hawkesbury WNrP

Contract Title

\ ,", ':: .t •• ::

~,:" : '.. . ',. .-\I i .. ; "~' .


Date October 23,2013

Prqiect No._0_9_-0_03_9 ___ _

Contract No. 2010-DG-04 -------------------------------------------


Dear Sirs:



Supply, install and implement Win 911 Alarm Software and telephony modem.

and to add to~~ the Contract, in accordance with the Contract the sum of six thousand eight hundred and forty seven dollars and 50/100 Dollars ( $6,847.50 )



to Date Original



$ 29,986,700.00 $ 500,000.00 $ 473,650.64 $ 189,979.29 $ 216,328.65 $ 29,986,700.00

The Contractor -------------------------_______________________________ hereby


2. Applies for such extension, ifany, of the Time for Completion as shall be considered fair and reasonable on account of this Change Order, in accordance with the General Conditions.

-----------



* An extension of ... Q •.•• ~dayS in the Time for Completion on account ofthis Change Order is hereby allowed. The revised Required Completion Date for the Contract is therefore ................................................ .


Date: ____ --"'=--..:..:::...:::::~~~_+_I_------------- Approved: -Y~----f-ff-""--''---..::::..--r-=:.~~'-------Per: (Signature)

.~ *One of the ove paragraphs to be crossed out

006 (03/99) 51 Instructions (overleaf)

ontario Clean Water Agency Agence Ontarlenne De. Eaux

Order No. 108 -----------------Pr~iect Hawkesbury WNTP

Contract Title


Date November 5,2013

Project No.,_0_9_-0_03_9 ___ _

Contract No. 2010-0G-04 -----------------------------------------


Dear Sirs:



Cap existing pipe centrifuge sludge feed pipe installed in PC - 3.

D and to add to~ the Contract, in accordance with the Contract the sum of seven hundred eighty one dollars and 89/100 Dollars ( $781.89 )



to Date Original



$ 29,986,700.00 $ 500,000.00 $ 474,432.53 $ 189,979.29 $ 215,546.76 $ 29,986,700.00 ---------

The Contractor ________________________ _ Recommended by:_J_o_s_h_E_a_m_o_n ___________ _ _______________________________ hereby ____________________________________ _



Date:_......:;~~'()"'__'_~-"---='Tt_"~-----Per: __ ---._-=:I-"'--'tr-="-..L.--t':..r _____ (Signature)

006 (03/99)

Consulting Engineer (FOR COMPLETION BY THE AGENCy)

*A . f 0 .~ d . h T' fi n extensIOn 0 ...... .............. ays III t e lme or Completion on account ofthis Change Order is hereby allowed. The revised Required Completion Date for the Contract is therefore ................................................ .


Approved: __ ~~----~~~~~~~~~--

·One ofthe a

Instructions (overleaf)

~ Ontario Clean water Agency ~ ~ Agence Ontarlenne Des Eaux

';", :::·'.;.::':,;r~IT;';?i!{:ontract Change Order ;-~L .. ~~L~:i ~·'~i~C~::~{\/~~[j ~ '~d ~

Order No. 109 -----------------

pf(~iect Hawkesbury WWTP

Contract Title

Date November 5, 2013

Project No._0_9_-0_03_9 ___ _

Contract No. 2010-DG-04 -------------------------------------------

TO: ASCO Construction Ltd. ( Contractor)

Dear Sirs:



Install drains from service and effluent water pumps to clear well as described in CCO 79.

D and to add to~~ the Contract, in accordance with the Contract the sum of three thousand eight hundred and eleven dollars and 44/100 Dollars ( $3,811.44 )



to Date Original



$ 29,986,700.00 $ 500,000.00 $ 478,243.97 $ 189,979.29 $ 211,735.32 $ 29,986,700.00

The Contractor ________________________ _ ________________________________ hereby



Date :. __ --'""""""'--'-"'-I'-'--"--'=;I-~'-=---------------

-----


Consulting Engineer

(FOR COMPLETION BY THE AGENCY)

* An extension of ... Q .... ~ays in the Time for Completion on account of this Change Order is hereby allowed .. The revised Required Completion Date for the Contract is therefore ............................................... ..

*The matter of an extension of the Time for Completion on account ofthis Change Order will be considered and decided upon b the Engineer at a later date.

Approved: ~~----~~~~--~----~----Per::-: --==::::::=====-~~Yf.-_________ (Signature) ________ ~'------------------- Engineer

*One of the a ove paragraphs to be crossed out

006 (03/99)

C7 JJ Instructions (overleaf)

ontario Clean water Agency Agence Ontarlenne Des Eaux

Order No. 110 -----------------


Contract Title

,~.\ . , Ll; I.j. Date November 8,2013

Project No. 09-0039 --------Contract No. 2010-DG-04 -------------------------------------------


Dear Sirs:



Various electrical changes relating to 6-EF-4 control wiring and scada programming and wiring for UV sampler re-Iocation ..

and to add to~ the Contract, in accordance with the Contract the sum of three thousand six hundred and ninety six dollars and 81/100 Dollars ( $3,696.81 )



to Date Original

Contract Price Contingency by by Allowance Change Orders Change Orders

$ 29,986,700.00 $ 500,000.00 $ 481,940.78 $ 189,979.29 $ 208,038.51 $ 29,986,700.00 -----

The Contractor ______________________ _ Recommendedby:._Jo_s_h_E_a_m __ on ___________ ___ ____________________________ hereby ___________________________________ _



Consulting Engineer

(FOR COMPLETION BY THE AGENCY)

* An extension of ... Q ... ~ays in the Time for Completion on account of this Change Order is hereby allowed. The revised Required Completion Date for the Contract is therefore ................................................ .


Date: 'J Approved: --,4£..,49~--J.:....JL-=-----_I_-=----=------Per: -::;;=--==~~~'-M _______ (Signature) Engineer

*One of the ab

006 (03/99) 5.4 Instructions (overleaf)

THE CORPORATION OF THE TOWN OF HAWKESBURY

BY-LAW N° 68-2013

A by-law to execute a Service Agreement between The Corporation of the Town of Hawkesbury

and Ontario One Call

WHEREAS the Ontario Underground Infrastructure Notification System Act, 2012 adopted by the province intends to ensure that a comprehensive system be in place to protect infrastructure damages caused by the failure by excavators or taxpayers to obtain the proper utility locations (called locates) prior to digging;

AND WHEREAS through the adoption of this statute, Ontario One Call became a non-profit organization having for mandate the receipt and transmittal of locate request;

AND WHEREAS this provincial statute also requires municipalities to register with Ontario One Call before June 2014.

NOW THEREFORE, the Council of the Corporation of the Town of Hawkesbury enacts as follows:

1. THAT the Corporation of the Town of Hawkesbury enters into and executes a Service Agreement with Ontario One Call, as per the agreement attached hereto, and any Amending Agreement that may be required from time to time.

2. THAT the Mayor and the Clerk are hereby authorized and instructed to sign said agreement on behalf of the Corporation of the Town of Hawkesbury.

3. THAT this By-law shall come into force and effect on the date of its adoption.

READ A FIRST, SECOND AND ADOPTED UPON THIRD READING THIS 16th DAY OF DECEMBER 2013.

Rene Berthiaume, Mayor Christine Groulx, Clerk

CORPORATION DE LA VILLE DE HAWKESBURY

REGLEMENT N° 68-2013

Un reglement pour conclure une entente de service entre La Corporation de la ville de Hawkesbury

et Ontario One Call

ATTENDU que la Loi de 2012 sur un systeme d'information surles infrastructures souterraines en Ontario a ete adoptee par la province afin de s'assurer qu'un systeme complet soit en place pour empecher des dommages aux infrastructures par des entrepreneurs en excavation ou des contribuables qui auraient omis d'obtenir la localisation des services publics (appel de localisation) avant d'effectuer des travaux de creusage;

ET ATTENDU que par I'adoption de cette Loi, Ontario One Call est devenue un organisme a but non lucratif qui a pour mandat la reception et la transmission des appels de localisation;

ET ATTENDU que cette Loi oblige les municipalites a s'enregistrer avec Ontario One Call avant juin 2014.

PAR CONSEQUENT, Ie conseil de la Corporation de la ville de Hawkesbury decrete ce qui suit:

1. QUE la Corporation de la ville de Hawkesbury soit autorisee a conclure une entente de service avec Ontario One Call conformement a I'entente ci-jointe et toute entente de modification pouvant etre exigee de temps en temps.

2. QUE Ie maire et la greffiere soient par la presente autorises et charges de signer ladite entente au nom de la Corporation de la ville de Hawkesbury.

3. QUE ce reglement soit en vigueur suite a son adoption.

LU EN PREMIERE, DEUXIEME, ET ADOPTE EN TROISIEME LECTURE CE 16e JOUR DE DECEMBRE 2013.

Rene Berthiaume, Maire Christine Groulx, Greffiere

La version anglaise de ce reglement prevaut quant a son interpretation.

CORPORATION OF THE TOWN OF HAWKESBURY

BY-LAW N° 69-2013

Being a by-law to provide for interim tax levies for the year 2014

WHEREAS Section 317 of the Municipal Act, 2001 provides that the Council of a local municipality, before the adoption of estimates for the year under Section 290, may pass a by-law levying amounts on the assessment of property in the local municipality rateable for local municipality purposes;

AND WHEREAS the Council of this municipality deems it appropriate to provide for such interim levy on the assessment of property in this municipality;


In this by-law the following words shall be defined as:

"Collector" shall mean the Treasurer of the Corporation of the Town of Hawkesbury;

"Minister" shall mean the Minister of Finance;

"MPAC" shall mean the Municipal Property Assessment Corporation;

1. This by-law shall come into force January 1,2014.

2. The amounts levied shall be as follows:

2.1. For the Residential, Pipeline, Farmland and Managed Forest property classes there shall be imposed and collected an interim levy of:

(a) the percentage prescribed by the Minister under Section 317(10) of the Municipal Act, 2001; or,

(b) 50%, if no percentage is prescribed,

of the total taxes for municipal, counties and school purposes levied on in the year 2013.

57

By·law N° 69·2013 Page 2

2.2. For the Multi-Residential, Commercial and Industrial property classes there shall be imposed and collected an interim levy of:

(a) the percentage prescribed by the Minister under Section 317(10) of the Municipal Act, 2001; or,

(b) 50% if no percentage is prescribed,

of the total taxes for municipal, counties and school purposes levied on in the year 2013.

3. For the purposes of calculating the total amount of taxes for the year 2013 under Section 2, if any taxes for municipal, counties and school purposes were levied on a property for only part of 2013 because assessment was added to the collector's roll during 2013, an amount shall be added equal to the additional taxes that would have been levied on the property if taxes for municipal, counties and school purposes had been levied for the entire year.

4. The provisions of this by-law apply in the event that assessment is added for the year 2014 to the collector's roll after the date this by-law is passed and an interim levy shall be imposed and collected.

5. All taxes levied under this by-law shall be payable into the hands of the Collector in accordance with the provisions of this by-law.

6. There shall be imposed on all taxes a penalty for non-payment or late payment of taxes in default of the installment dates set out below. The penalty shall be one and one-quarter percent (1%%) of the amount in default on the first day of default and on the first day of each calendar month during which the default continues without going beyond year 2014.

7. The interim fax levy imposed by this by-law shall be paid in two installments due on the following dates:

7.1. One-half (1/2) thereof on the 31 st day of March, 2014.

7.2. One-half (1/2) thereof on the 30th day of June, 2014.

8. The Collector may mail or cause to be mailed to the address of the residence or place of business of each person taxed under this by-law, of such person and address indicated on the last revised assessment roll, a notice specifying the amount of taxes payable.

9. The notice to be mailed under this by-law shall contain the particulars provided for in this by-law and the information required to be entered in the Collector's roll under Section 340(2) of the Municipal Act, 2001.

By·law N° 69·2013 Page 3

10. The subsequent levy for the year 2014 to be made under the Municipal Act, 2001 shall be reduced by the amount to be raised by the levy imposed by this by-law.

11. The provisions of Section 317 of the Municipal Act, 2001 as amended apply to this by-law with necessary modifications.

12. The Collector shall be authorized to accept part payment from time to time on account of any taxes due, and to give a receipt of such part payment, provided that acceptance of any such part payment shall not affect the collection of any percentage charge imposed and collectable under Section 6 of this by-law in respect of non-payment or late payment of any taxes or any installment of taxes. The payment shall be applied firstly to penalties and interest on the account. The balance of the payment, if any, would then be applied to the taxes due.

13. Nothing in this by-law shall prevent the Collector from proceeding at any time with the collection of any tax, or any part thereof, in accordance with the provisions of the statutes and by-laws governing the collection of taxes.

14. The Treasurer is hereby authorized to make payment on or by the due date of wages, of invoices related to public services, of remittances to local and federal governments, of contributions related to the employee's benefits, related to the operations of existing services, and of invoices related to projects or contracts previously authorized by the Council, up to the total amount approved.

15. By-law N° 1-2013 is hereby repealed.

READ A FIRST, SECOND AND DULY PASSED UPON THIRD READING THIS1Sth DAY OF DECEMBER 2013.

Rene Berthiaume, Mayor

h J9

Christine Groulx, Clerk

LA CORPORATION DE LA VILLE DE HAWKESBURY


Un reglement prevoyant I'etablissement d'impots provisoires pour I'annee 2014 pour la ville de Hawkesbury

ATTENDU QUE I'article 317 de la Loi de 2001 sur les municipalites, dans sa version modifiee, prevoit que Ie conseil d'une municipalite locale peut, avant I'adoption de ses previsions budgetaires annuelles en application de I'article 290, adopter un reglement prevoyant Ie prelevement de sommes a I'egard de I'evaluation des biens situes dans la municipalite locale qui sont imposables aux fins de celle-ci;

ATTENDU QUE Ie conseil de la municipalite juge opportun de prevoir un tel prelevement provisoire a I'egard de I'evaluation des biens situes dans la municipalite;

PAR CONSEQUENT, Ie conseil de la Corporation de la ville de Hawkesbury edicte ce qui suit.

Les definitions qui suivent s'appliquent au present reglement.

« Percepteur» Le tresorier de la municipalite (Col/ector)

« Ministre» Le Ministre des Finances (Minister)

« SEFM» La Societe d'evaluation fonciere des municipalites (MPAC)

1. Ce reglement prend force Ie 1er janvier 2014.

2. Les montants a prelever sont fixes comme suit:

2.1 Dans Ie cas des categories de biens residentiels, de pipelines, de terres agricoles et de forets amenagees sera impose et per9u un impet provisoire :

(a) equivalant au pourcentage prescrit par Ie Ministre sous I'article 317 (10) de la Loi de 2001 surles municipalites; ou,

(b) 50% si aucun pourcentage n'est prescrit

du total des impets preleves en 2013 aux fins municipales, des comtes et scolaires.

60

Reglement W 69-2013 Page 3

2.2 Dans Ie cas des categories de biens multi-residentiels, commerciaux et industriels sera impose et per9u un impet provisoire :

(a) equivalant au pourcentage prescrit par Ie Ministre sous I'article 317 (10) de la Loi de 2001 surles municipalites; ou,

(b) 50% si aucun pourcentage n'est prescrit

du total des impets preleves en 2013 aux fins municipales, des comtE~s et scolaires.

3. Aux fins du calcul du total des impets preleves en 2013 pour I'application de I'article 1, si des impets ont ete preleves a I'egard d'un bien aux fins municipales, scolaires et aux fins des comtes uniquement pour une partie de I'annee 2013 au motif que I'evaluation a ete ajoutee au rele de perception au cours de I'annee 2013, est ajoute un montant egal aux impets supplementaires qui auraient ete preleves a I'egard du bien si des impets avaient ete preleves pour I'ensemble de I'annee aux fins municipales et scolaires et aux fins des comtes.

4. Les dispositions du present rE3glement s'appliquent si une evaluation a ete inscrite au rele de perception pour I'annee 2014 apres I'entree en vigueur du present reglement et un impet provisoire sera impose et per9u.

5. Tous les impets preleves en application du present reglement sont payables au percepteur conformement au present reglement.

6. Une penalite est imposee en cas de defaut de paiement ou de paiement tardif de tout impet par rapport aux dates de versement periodique mentionnees ci-apres. La penalite correspond a 1,25 pour cent (1% %) du montant impaye et est imposee Ie premier jour du defaut et Ie premier jour de chaque mois civil qui suit, tant que dure Ie defaut, sans cependant depasser la fin de I'annee 2014.

7. L'impet provisoire preleve en application du present reglement est payable en deux versements, aux dates suivantes :

Une moitie est payable Ie 31 mars 2104.

L'autre moitie est payable Ie 30 juin 2014.

8. Le percepteur peut envoyer ou faire envoyer par la poste, a I'adresse domiciliaire ou au lieu d'affaires de chaque personne visee par I'impet prevu par Ie present reglement, dont Ie nom et I'adresse figure au dernier rele d'evaluation revise, un avis indiquant Ie montant d'impet payable.

9. L'avis devant etre envoye conformement au present rE3glement comporte les details fournis dans Ie present reglement ainsi que les renseignements devant


figurer au role de perception en conformite avec I'article 340 de la Loi sur les municipalites.

10. L'impot subsequent devant etre preleve pour I'annee 2014 en application de la Loi de 2001 sur les municipalites sera reduit du montant devant etre preleve par suite de I'impot impose par Ie present reglement.

11. L'article 317 de la Loi de 2001 sur les municipalites s'applique au present reglement avec les adaptations necessaires.

12. Le percepteur est autorise a accepter des paiements partiels au titre de I'impot payable et a donner des re9us de tels paiement partie Is, pourvu que I'acceptation de tels paiements partiels n'ait aucune incidence sur la perception des penalites exprimees sous forme de pourcentage qui sont imposees et exigibles en vertu de I'article 6 du present reglement pour defaut de paiement ou paiement tardif de tout impot ou versement periodique d'impot. Le paiement sera applique en premier aux penalites et interets dus sur Ie compte. La balance, si applicable, sera appliquee aux impots payables.

13. Le present reglement n'a pas pour effet d'empecher Ie percepteur de recouvrer en tout temps la totalite ou une partie du montant d'impot exigible, conformement aux dispositions des lois et des reglements municipaux regissant Ie recouvrement de I'impot.

14. Le tresorier est autorise a effectuer Ie paiement a leur date d'echeance des salaires, des factures de services publics, des remises aux gouvernements locaux et federal, des contributions relatives aux benefices marginaux des employes, des factures relatives aux biens et services deja livres ou re9us qui sont relatives aux operations des services en vigueur et les factures reliees a des projets ou contrats prealablement autorises par Ie conseil, jusqu'a concurrence du montant total approuve.

15. Les dispositions du present reglement I'emportent sur toute disposition incompatible d'un autre reglement municipal.

LU EN PREMIERE, DEUXIEME ET ADOPTE EN TROISIEME LECTURE CE 16e JOUR DE DECEMBRE 2013.



/ '1 IJ£


BY-LAW N° 70-2013

Being a by-law to authorize temporary loans from the "National Bank of Canada" for the year 2014

WHEREAS the Council of the Corporation of the Town of Hawkesbury (herein "The Corporation") deems it necessary to borrow the sum of $2,000,000.00 to meet, until the taxes are collected, the current expenditures of the Corporation for the year;

AND WHEREAS the total amount of the estimated revenues of the Corporation as set forth in the estimates adopted for the year 2013 is $19,679,531.00.

AND WHEREAS the total amount heretofore authorized to be borrowed from January 1st

to September 30th 2014 is $9,839,765.50 and from October 1st to December 31 st 2014 is $4,919,882.75 for the purposes mentioned in Section 407 of the Municipal Act, 2001.

THEREFORE, the Council of the Corporation of the Town of Hawkesbury hereby enacts as follows:

1. The Head of Council and Treasurer are hereby authorized on behalf of the Corporation to borrow from time to time during the year in accordance with the provisions of the said Section 407 by way of promissory note from "The National Bank of Canada, Hawkesbury Branch" (herein "the Bank") a sum or sums not exceeding in the aggregate hereunder ------TWO MILLlON---OO dollars to meet, until the taxes are collected, the current expenditures of the Corporation for the year, including the amounts required for the purposes mentioned in the said Section 407, and to give on behalf of the Corporation to the Bank a promissory note or notes sealed with the corporate seal and signed by the Head of Council and Treasurer for the moneys so borrowed with interests (which may be paid in advance or otherwise) at the prevailing rate from time to time to the Bank.

2. All or any sums borrowed pursuant to the authority of this by-law as well as all other sums borrowed in this year and any previous years from the Bank for any or all of the purposes mentioned in the said Section 407 shall, with interest thereon, be a charge upon the whole or any part or parts of the revenues of the Corporation for the current year and for all preceding years, as and when such revenues are received.

3. The Treasurer is hereby authorized and directed to apply in payment of all or any sums borrowed as aforesaid, together with interest thereon, all or any of the moneys hereafter collected or received, either on account of or realized in respect of the taxes levied for the current year and preceding years or from any other source, which may lawfully be applied for such purpose.

63

By-law W 70-2013 Page 2

4. The Treasurer is hereby authorized and directed to furnish the Bank at the time of each borrowing with a statement showing as at that date the nature and amount of the estimated revenues for the current year where the estimated revenues have been adopted for the current year, or of the estimated revenues for the previous year where the estimated revenues have not been adopted for the current year; the nature and amount of the uncollected balance of the estimated revenues; the aggregate of borrowings made in the year under the provisions of the said Section 407; and the total of any borrowings made in the year under the said Section 407 which have not been repaid.

5. The Bank shall be entitled to rely as to the authority of any borrowing on a copy of this by-law certified by the Clerk and on the statements furnished to the Bank from time to time by the Treasurer pursuant to Section 4 of this by-law.

6. This by-law shall remain in full force and be binding on the Corporation as against the Bank until a copy, certified by the Clerk under the corporate seal, of a by-law repealing or replacing this by-law shall have been received by the Bank and duly acknowledged by it in writing.

7. By-law N° 2-2013 is hereby repealed.

READ A FIRST, SECOND AND DULY PASSED UPON THIRD READING THIS 16TH DAY OF DECEMBER 2013.


64



Etant un reglement pour autoriser des emprunts temporaires a «La Banque Nationale du Canada» pour I'annee 2014

ATTENDU QUE Ie conseil de la Corporation de la ville de Hawkesbury (ci-apres « La Corporation») juge necessaire d'emprunter la somme de 2 000 000.00$ pour repondre, jusqu'a ce que les impets soient perc;us, aux depenses courantes de la Corporation pour I'exercice;

ATTENDU QUE Ie montant total des revenus estimatifs de la Corporation tels que definis dans les previsions budgetaires adoptees pour I'annee 2013 est de 19679531.00$.

ATTENDU QUE Ie montant total par Ie present autorise a emprunter du 1 er janvier au 30 septembre 2014 est de 9839765.50 $ et du 1er octobre au 31 decembre 2014 est de 4 919 882.75 $ pour les fins mentionnees a I'article 407 de la Loi de 2001 sur /es municipalites.

PAR CONSEQUENT, Ie conseil de la Corporation de a ville de Hawkesbury adopte ce qui suit:

1. Le president du conseil et Ie tresorier sont autorises, pour Ie compte de la Corporation, d'emprunter de temps a autre au cours de I'annee, conformement aux dispositions dudit article 407, par I'intermediaire d'un billet a ordre de « La 8anque Nationale du Canada, succursale de Hawkesbury» ( ci-apres « La 8anque »), un montant ne depassant pas Ie total de ------ DEUX MILLIONS --- 00 dollars pour repondre, jusqu'a ce que les impets soient perc;us, aux depenses courantes de la Corporation pour I'exercice, y compris les montants requis pour les fins mentionnees dans ledit article 407, et a donner, au nom de la Corporation, a la 8anque un billet a ordre ou notes scellees avec Ie sceau et signe par Ie president du conseil et Ie tresorier pour les sommes ainsi empruntees avec interets (qui peut etre paye a I'avance ou non), au taux en vigueur de temps a autre a la 8anque .

2. Toute somme ou partie des sommes empruntees en vertu de I'autorite du present rE3glement ainsi que toutes les autres sommes empruntees avec interet de la 8anque durant cette annee et les annees precedentes, pour tout ou une partie des objectifs mentionnes dans ledit article 407, doivent etre facturees sur la totalite ou une partie des revenus de la Corporation pour I'annee en cours et pour toutes les annees precedentes, au fur et a mesure que ces revenus sont re9us.

65

Reglement N° 70·2013 Page 2

3. Le tn3sorier est autorise et ordonne a appliquer dans Ie paiement de toute ou une partie des sommes empruntees, comme mentionne, avec inten3ts, toute ou une partie des montants recueillis ou regus, soit en partie ou en entier, en ce qui concerne les impots preleves pour I'annee en cours et annees precedentes ou de toute autre source, qui peut etre legalement appliquee a cette fin.

4. Le tresorier est autorise et ordonne de fournir a la Banque, au moment de chaque emprunt, une declaration indiquant qu'a cette date la nature et Ie montant des recettes prevues pour I' annee en cours ou les recettes prevues ont ete adoptees pour I'annee en cours, ou des recettes prevues pour I'annee precedente au les revenus estimatifs n'ont pas ete adoptes pour I'exercice courant; la nature et Ie montant du solde non pergu des revenus estimatifs, Ie total des emprunts effectues dans I'annee en vertu des dispositions dudit article 407 et Ie total des emprunts effectues dans I'annee en vertu dudit article 407 qui n'ont pas ete rembourses.

5. La Banque est en droit de se fier a I'autorite d'un emprunt sur presentation d'une copie de ce reglement certifie par Ie greffier et les etats fournis a la Banque de temps a autre par Ie tresorier en vertu de I'article 4 du present reglement.

6. Ce reglement restera en vigueur et lie la Corporation c~ntre la Banque jusqu'au moment ou un reglement d'abrogation certifie par Ie greffier ou Ie remplacement de ce reglement aura ete regu par la Banque et dOment reconnu par ecrit.

7. Reglement N° 2-2013 est abroge.

LU EN PREMIERE, DEUXIEME, ET ADOPTE EN TROISIEME LECTURE CE 16e JOUR DE DECEMBRE 2013.


La version anglaise de ce reglement prevaut quant it son interpretation.

6/ :0


Reglement N° 71-2013

Un reglement fixant les tarifs pour les services de I'eau et des egouts et edictant des regles quant it I'utilisation de I'eau et des compteurs d'eau

ATTENDU que I'article 391 de la Loi de 2001 sur les municipalites prevoit qu'une municipalite peut, par reglement, imposer des honoraires ou des frais a des personnes pour des services ou des activites fournis ou realises par ou au nom de celle-ci;

ET ATTENDU que Ie conseil de la Corporation de la ville de Hawkesbury decide de prelever et d'imposer des frais afin de couvrir les depenses pour les services d'eau et des egouts aux utilisateurs de ces installations et a qui ces services sont disponibles;

ET ATTENDU que les frais pour les services d'eau et des egouts seront imposes a I'aide d'une combinaison d'une taxe de base par unite de chaque parcelle evaluee ou autre utilisateur qui est branche a I'aqueduc municipal et du taux de consommation de I'eau;

ET ATTENDU que I'article 398 (1) de la Loi de 2001 sur les municipalites stipule que les frais et les redevances imposes par une municipalite ou un conseil sur une personne constituent une dette de la personne ala municipalite ou au conseillocal, respectivement;

ET ATTENDU que I'article 398 (2) de la Loi de 2001 sur les municipalites stipule que Ie tresorier d'une municipalite peut ajouter des frais et des redevances imposes par une municipalite en vertu de la partie XII au role d'imposition pour la propriete a laquelle Ie service public a ete fourni et peut les collecter de la meme maniere que les taxes municipales;

ET ATTENDU que I'article 1 du Reglement de l'Ontario 581/06 stipule que les frais et les redevances pour I'approvisionnement en eau et I'utilisation du systeme d'epuration qui sont imposees par une municipalite en vertu de la Loi et ajoute au role d'imposition en vertu de I'article 398 (2) ont Ie statut de priorite.

PAR CONSEQUENT, Ie conseil de la corporation de la ville de Hawkesbury decrete ce qui suit:

1. QUE Ie proprietaire de chaque parcelle de terrain evaluee qui est branchee

Reglement N° 71-2013 Page 2

au reseau municipal de distribution d'eau potable doit payer un taux pour I'eau et un taux pour les egouts bases sur la consommation d'eau et payer un taux fixe specifique duservice OU les taux trimestriels par unite d'habitation et unite de logement, telle que definie dans Ie reglement de zonage N° 20-2012 et tels qu'enumeres ci-dessous, par unite commerciale, telle que definie a I'article 1.4 de la Loi de 1992 sur Ie code du batiment de l'Ontario, par unite institutionnelle et par unite industrielle. Les proprietaires qui ne sont pas branches au service des egouts doivent etre charges seulement pour les services d'eau potable.

QUE Ie proprietaire d'une residence enregistree pour personnes agees ou une residence pour personnes agees avec soins longue duree qui est branchee au reseau municipal de distribution d'eau potable doit payer un taux pour I'eau et un taux pour les egouts bases sur la consommation d'eau et payer un taux fixe specifique du service calcule a raison de 1/3 du nombre d'unites de logement dans la residence ou les taux trimestriels par unite sont tels qu'enumeres ci-dessous.

QUE Ie proprietaire d'un edifice multi-commercial qui est branche au reseau municipal de distribution d'eau potable doit payer un taux pour I'eau et un taux pour les egouts bases sur la consommation d'eau et payer un taux fixe specifique du service calcule a raison de 50% du nombre d'unites commerciales de I'edifice ou les taux trimestriels sont tels qu'enumeres cidessous.

QU'une unite est un endroit a un usage et a une occupation au sein d'un site desservi ou un site desservi peut contenir plus d'une unite.

Consommation

Taux fixe (par unite) Par metre cube

43,85$ 0,93843$

Egouts

54,37$ 1,01952$

2. QUE les facturations des services de I'eau et des egouts sont sur une base trimestrielle. Les factures doivent etre envoyees par la poste aux proprietaires au plus tard vingt et un (21) jours avant Ie dernier jour ouvrable de janvier, avril, juillet et octobre et sont payables au plus tard les derniers jours de ces mois.

3. QU'en ce qui concerne les paiements re9us par la poste, la date que Ie paiement est re9u a I'hotel de ville est considere comme la date du paiement. Pour les paiements qui sont faits a une institution financiere ou electroniquement, la date que Ie paiement est transfere au compte de banque de la municipalite sera considere comme la date de paiement.

Reglement N° 71-2013 Page 3

4. QUE des frais mensuels de 1,25% du montant brut du compte en souffrance seront exiges pour tous les comptes en souffrance.

5. QUE si et quand vingt et un (21) jours apres que Ie paiement d'un versement soit dO et demeure impaye et sous I'autorite de I'article 81 (1) de la Loi de 2001 sur /es Municipalites, la municipalite peut notifier les proprietaires qu'a defaut de payer les montants et les penalites dans les sept (7) jours suivant I'envoi dudit avis par courrier recommande, I'approvisionnement en eau dans les locaux doit etre coupee. Cet avis doit stipuler la date la plus tot et I'heure a laquelle les services d'eau seront coupes. La municipalite decline toute responsabilite pour des dommages materiels ou des blessures en raison de I'arret de I'approvisionnement en eau. Le proprietaire devra payer des frais de 60.00$ a la municipalite pour couvrir I'approvisionnement en eau.

6. QUE si Ie proprietaire d'un local omet, neglige ou refuse de payer toute facture emise, que ce soit pour les services de I'eau ou des egouts, tuyaux, compteur, frais de service, ou toute autre somme a laquelle la municipalite peut avoir droit a I'egard de ces locaux, ces taxes demeurent un privilege sur la propriete et peuvent etre obtenues de la meme maniere que les taxes municipales. La facture est reputee avoir ete envoyee si elle est remise ou envoyee par courrier a la propriete.

7. QUE I'acheteur ou son avo cat est responsable de demander pour une lecture du compteur d'eau avant la cloture d'une transaction; dans Ie cas contraire, Ie proprietaire selon Ie role d'evaluation en vigueur lors de la journee que les factures sont envoyees sera responsable de payer ladite facture en entier.

8. QUE Ie coOt pour une lecture de compteur d'eau en dehors des releves trimestriels reguliers et I'emission de chaque facture supplementaire sera 50.00$ plus les taxes applicables.

9. QUE lorsque pour une raison quelconque la consommation d'eau ou Ie nombre d'unites sur une parcelle de terrain n'a pas ete declaree ou lorsque de I'avis du tresorier la consommation d'eau a ete mal enregistree, Ie tresorier devra so it en estimer la quantite d'eau consommee sur I'utilisation historique pour les douze derniers mois si disponible ou en evaluer Ie nombre d'unites en utilisant les documents municipaux ou de MPAC les plus recents et Ie proprietaire est passible de payer Ie taux fixe applicable ou Ie tarif de consommation estimee. Quand Ie tresorier decouvre que Ie nombre actuel d'unites sur une parcelle de terrain evaluee est different de toute redevance, Ie tresorier a Ie droit de reevaluer tous les prelevements anterieurs a partir de la date Oll ce reglement est entre en vigueur et Ie


proprietaire sera tenu de payer les taux fixes applicables suite a cette reevaluation.

10. QUE lorsqu'en raison de la penetration du gel dans la rue, ou selon les indications du surintendant du service de I'eau, il peut etre opportun de permettre au consommateur de faire couler legerement I'eau de fayon continue, Ie tresorier devra autoriser une telle utilisation et devra reajuster la facturation basee sur I'historique d'utilisation des douze derniers mois, si disponible.

11. QUE lorsqu'il a ete ~r-0uve par la municipalite que I'eau gaspilh§e a la propriete a ete causee par I'installation initiale des compteurs d'eau, Ie tresorier devra ajuster la facturation basee sur I'historique d'utilisation des douze derniers mois, si disponible pour la propriete.

12. QUE si les proprietaires, apres Ie rinyage de bornes fontaines ou autrement indique par Ie surintendant du service de I'eau, se font recommander de laisser I'eau couler avant la consommation d'eau, la municipalite n'ajustera pas la facturation puisque la consommation d'eau supplementaire n'est pas consideree significative et puisque les indications s'appliquent pour toute la municipalite.

13. QUE la municipalite ne garantit pas une pression d'eau ou un debit d'eau predetermine et ne garantit pas que I'eau fournie soit exempt de couleurs ou de turbidite en tout temps.

14. QU'il est de la responsabilite du proprietaire d'inspecter Ie compteur d'eau et la plomberie periodiquement pour s'assurer qu'aucune fuite n'est visible et de declarertoute fuite ou tout defaut immediatement ala municipalite. La municipalite ne sera pas tenue responsable des dommages causes par de telles fuites ni pour les reparations et ne sera pas responsable de crediter Ie proprietaire pour I'eau gaspillee.

15. QU'a la reception de la facture pour les services d'eau et des egouts, Ie proprietaire est charge de verifier I'exactitude de toutes les inscriptions s'y rapportant et de signaler toute erreur au tresorier de la municipalite dans les trente (30) jours suivant la date de la facture.

16. QUE si un tribunal de juridiction competente declare un article ou une partie d'un article du present reglement comme etant invalide ou ultra vires, cet article ou partie de cet article sera repute etre dissociable et toutes les parties presentes seront declarees separees et independantes et adoptees comme tel et n'affecte pas la validite du reglement comme un tout ou n'importe quelle partie autre que la partie ou I'article declaree invalide.

Reglement N° 71-2013 PageS

17. QUE Ie reglement N° 41-2013 est par Ie present abroge.

18. QUE ce reglement soit repute etre entre en vigueur Ie 1er jour d'octobre 2013.

LU EN PREMIERE, DEUXIEME ET ADO PTE EN TROISIEME LECTURE CE 168 JOUR DE DECEMBRE 2013.




By-law N° 71-2013

A by-law fixing the rates for the water and sewer services and enacting rules and regulation pertaining to

the use of water and water meters

WHEREAS Section 391 of the Municipal Act, 2001 provides that a municipality may by by-law impose fees or charges on persons for services or activities provided or done by or on behalf of it;

AND WHEREAS the Council of the Corporation of the Town of Hawkesbury decides to levy and impose a fee to defray the expenses encountered by the water and sewer services against users of said facilities, and to whom services are available;

AND WHEREAS the fee for water and sewer services shall be imposed on a combination of a flat rate per unit of each assessed parcel of land or any other user that is connected to the municipal water distribution system and a water consumption rate;

AND WHEREAS Subsection 398 (1) of the Municipal Act, 2001 states that fees and charges imposed by a municipality or local board on a person constitutes a debt of the person to the municipality or local board respectively;

AND WHEREAS Subsection 398 (2) of the Municipal Act, 2001 states that the treasurer of a local municipality may add fees and charges imposed by a municipality under Part XII to the tax roll for the property to which the public utility was supplied and collect them in the same manner as municipal taxes;

AND WHEREAS Section 1 of the Ontario Regulation 581/06 states that fees and charges for the supply of water and the use of sewer system that are imposed by a municipality under the Act and added to the tax roll under Subsection 398 (2) have priority lien status.


1. THAT the owner of each assessed parcel of land that is connected to the municipal water distribution system shall pay a water rate and a sewer rate based on water consumption and pay the service specific flat rate, where quarterly rates are set forth below per dwelling or habitable unit as defined in the Zoning By-law N° 20-2012, as amended, per commercial unit as

By-law N° 71-2013 Page 2

defined in the Ontario Building Code Act Section 1.4, as amended, per institutional unit and per industrial unit. Owners that are not connected to the sewer services shall be charged for water services only.

THAT the owner of a registered retirement home or home for the Aged that is connected to the municipal water distribution system shall pay a water rate and a sewer rate based on water consumption and pay the service specific flat rate imposed on 1/3 of the total habitable units in the home where the per unit quarterly rates are as set forth below.

THAT the owner of a multi-unit commercial property that is connected to the municipal water distribution system shall pay a water rate and a sewer rate based on water consumption and pay the service specific flat rate imposed on 50% of the total number of commercial units on the property, where the per unit quarterly rates are set forth below.

THAT a unit is a single function and occupancy location within a serviced site, where a serviced site may contain more than one unit.

Consumption Flat rate (per unit) Per cubic meter

Water $ 43.85 $ 0.93843

Sewer $ 54.37 $1.01952

2. THAT the billings for water and sewer services shall be on a quarterly basis. Invoices shall be mailed to owners no later than twenty-one (21) days before the last business day of January, April, July and October, and are payable no later than the last business day of these months.

3. THAT in the case of payments received by mail, the date the payment is received at the Town Hall shall be taken as the date of payment. For payments that are made electronically or at a financial institution, the date the payment is transferred into the municipality's bank account shall be taken as the date of payment.

4. THAT a 1.25% monthly penalty charge of the gross amount of the overdue account shall be charged for all past due accounts.

5. THAT if and when twenty-one (21) days after the payment of an instalment has become due and remains unpaid, and under the authority of Subsection 81 (1) of the Municipal Act, 2001, the municipality may notify the owners of the premises with respect to which default has occurred that unless the arrears and penalty charges are paid within seven (7) days of the mailing of said notice by registered mail, the supply of water to the premises shall be shut off. The said notice shall stipulate the earliest date and the hour at which said services are to be shut off. The municipality shall not be liable


for any damages to property or injury to persons by reason of shutting off water supply. The owner shall be required to pay the municipality a $60.00 fee for turning on the water supply.

6. THAT If the owner of any premises omits, neglects or refuses to pay any bill issued, whether for water or sewer services, pipes, meter, service charge or any other monies to which the municipality may be entitled in respect to such premises, such charges shall remain a lien on the property and may be collected in the like manner as taxes. The bill shall be deemed to be served upon the owner if it is delivered or sent by mail to the premises supplied.

7. THAT it shall be the responsibility of the purchaser or his solicitor to request for a meter reading prior to the closing of a transaction; otherwise the owner as per the Assessment Roll in effect at the day the bills are sent out will be responsible to pay said bill in full.

8. THAT the cost for a meter reading outside the quarterly scheduled readings and the issuance of each additional bill shall be $50 plus applicable taxes.

9. THAT where for any reason the consumption of water or the number of units on any assessed parcel of land has not been recorded correctly or where in the opinion of the Treasurer the consumption of water has been wrongly recorded, the Treasurer shall either estimate the quantity of water consumed on the historical use for the past twelve months, if available, or assess the number of units using most recent municipal official or MPAC documents, and the owner shall be liable to pay the applicable flat rate or the meter rate applicable to the consumption on the basis of such estimate or assessment. Whenever the existing number of units on any assessed parcel of land is discovered by the Treasurer to differ from anyone levy, the Treasurer shall have the right to re-assess all previous levies to the date whereby this By-law took effect, and the owner shall be liable to pay the applicable flat fee on the basis of such re-assessment.

10. THAT where because of frost penetration on the street, or under the directions of the Waterworks Superintendent it may be expedient to allow the consumer to run water at a continuous low rate, the Treasurer shall authorize such usage and shall adjust the billing based on the historical use for the past twelve months, if available.

11. THAT where it has been proven by the municipality that water wasted on premises has been caused by the initial installation of the water meters, the Treasurer shall adjust the billing based on the historical use for the past twelve months, if available for the property.


12. THAT if owners, following the flushing of fire hydrants or otherwise directed by the Waterworks Superintendent, are recommended to let the water run before consumption, the municipality will not adjust the billing since the extra water consumption is not considered to be significant and the instructions apply throughout the municipality.

13. THAT the municipality does not guarantee any pre-determined water pressure or flow, or guarantee the water supplied to be free of colours or turbidity at all times.

14. THAT it shall be the responsibility of the owner to inspect the water meter and plumbing periodically to ensure no leaks are visible and shall report said leaks or defects immediately to the municipality. The municipality shall not be held responsible for any damages from such leaks nor for the repairs and shall not be responsible to credit the owner for water wasted.

15. THAT upon receipt of the bill for water and sewer services, the onus is on the owner of lands to verify the accuracy of all inscriptions thereto and to report any inaccuracies to the Treasurer of the municipality within thirty days from the date of the bill.

16. THAT should a Court of competent jurisdiction declare any Section or part of a Section of the present by-law to be invalid or ultra vires, such Section or part of a Section shall be deemed to be severable and all parts hereof are declared to be separate and independent and enacted as such and shall not affect the validity of the by-law as a whole or any part thereof, other than the provision or part of the Section so declared to be invalid.

17. THAT By-law N° 41-2013 is hereby repealed.

18. THAT the present by-law shall be deemed to have come into force and effect on the 1st day of October 2013.




BY-LAW N° 72-2013

A By-law to adopt the Municipal Cultural Policy

WHEREAS in accordance with Section 9 of the Municipal Act, 2001 the municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under this or any other Act;

AND WHEREAS pursuant to Section 11 of the Municipal Act, 2001, a municipality may provide any service or thing that it considers necessary or desirable for the public, including culture, parks, recreation and heritage;

AND WHEREAS Council initiated in the fall of 2011 in conjunction with the AFMO and a group of stakeholders the development of a municipal cultural policy.


1. THAT the Municipal Cultural Policy (hereafter "Cultural Policy") attached hereto as Schedule "A" be hereby adopted by Council.

2. THAT through this adoption, the Council is hereby supporting the objectives of the Cultural Policy albeit in consideration of the financial capacity of the municipality.

3. THAT this By-law shall come into force and take effect on the date of its final passing thereof.



67



Un reglement pour adopter une Politique culturelle municipale

ATTENDU que I'article 9 de la Loi de 2001 sur les municipalites stipule qu'une municipalite a la capacite ainsi que les droits, pouvoirs et privileges d'une personne physique aux fins de I'exercice des pouvoirs que lui confere la presente loi ou une autre loi;

ET ATTENDU que I'article 11 de la Loi de 2001 sur les municipalites stipule qu'une municipalite peut fournir tout service ou toute chose qu'elle estime necessaire ou souhaitable pour Ie public, y compris la culture, les parcs, les loisirs ef Ie patrimoine;

ET ATTENDU que Ie conseil a lance a I'automne 2011 en collaboration avec I'AFMO et un groupe de gens interesses Ie developpement d'une politique culturelle municipale.


1. QUE la politique culturelle municipale (ci-apres «politique culturelle ») conformement a I'annexe «A » ci-jointe soit par la presente adoptee par Ie conseil.

2. QUE par cette adoption, Ie conseil supporte les objectifs de la politique culturelle tout en tenant compte de la capacite financiere de la municipalite.

3. QUE ce reglement entre en vigueur et prenne effet a la date de son adoption.

LU EN PREMIERE, DEUXIEME, ET ADO PTE EN TROISIEME LECTURE CE 1Se JOUR DE DECEMBRE 2013.



68


BY-LAW N° 50-2013

To authorize the execution of an Amending Agreement to the Waste Collection and Disposal Agreement

WHEREAS the Waste Collection and Disposal Agreement will expire on December 31,2013;

AND WHEREAS it is expedient to renew the actual agreement for a period of thirty months.


1. THAT the Mayor and Clerk are hereby authorized to execute on behalf of the Corporation of the Town of Hawkesbury an Amending Agreement with the Gilles R. Mayer Sanitation Ltd and 781998 Ontario Inc., as outlined in Schedule "An attached to and forming part of this By-law.

2. THAT this By-law shall come into effect on the date of passing.

FIRST AND SECOND READINGS ON THIS 9th DAY OF SEPTEMBER 2013

AND ADOPTED UPON THIRD READING THIS 16th DAY OF DECEMBER 2013.


69



Pour la signature d'un amen dement a I'entente pour Ie service de collection des ordures

ATTENDU que I'entente pour Ie service de collection des ordures expire Ie 31 decembre 2013;

ET ATTENDU qu'il est opportun de renouveler I'entente actuelle pour une periode de 30 (trente) mois.


1. QUE Ie maire et la greffiere soient par Ie present autorises a signer au nom de la Corporation de la ville de Hawkesbury I'amendement a I'entente avec Gilles R. Mayer Sanitation Uee et 781998 Ontario Inc., telle que decrite a l'Annexe « A )} cijointe et faisant partie integrante du present reglement.

2. QUE ce reglement soit en vigueur suite a son adoption.

LU EN PREMIERE, DEUXIEME LECTURE CE ge JOUR DE SEPTEMBRE 2013.

ET ADOPTE EN TROISIEME LECTURE CE 1SE JOUR DE DECEMBRE 2013



70

PRESENT:

JOINT RECYCLING COMMITTEE NOVEMBER 12 TlI, 2013 - 8:30 AM

HAWKESBURY TOWN HALL

Gary 1. Barton, Mayor, Township of Champlain Robert Kirby, Mayor, Township of East Hawkesbury Andre Chamaillard, Councillor, Town of Hawkesbury Linda Rozon, Administrator Clerk-Treasurer, Township of East Hawkesbury Jean-Yves Carrier, Chief Administrative Officer, Town of Hawkesbury Jean Theriault, Clerk-Treasurer and Administrator, Township of Champlain Robert Lefebvre, Recycling Coordinator

Chairperson Gary Barton called the meeting to order at 8:30 am.

Visitors

Robert Lessard and Mario Parisien - Recycle Action Inc. and Caroline Arcand, Executive Director of Groupe Convex

Messrs. Robert Lessard and Mario Parisien were present to update the Members of the Recycling Committee with regards to the waste diversion operations of Recycle Action Inc.

Robert Lessard stated that they were still in search for a "Document-shredder" vehicle in order to commence this new waste diversion operation. Robert Lessard stated that they already have a number of clients interested in this service and expect to obtain such a vehicle in the very near future.

Robert Lessard also indicated that there is a major re-organization presently underway at Ontario Electronic Stewardship (OES) regarding the administration of the "Waste Electronic and Electrical Equipment (WEEE)" Program. Discussion ensued regarding the collection of electronic and electrical waste by various local non-profit organizations or schools for the purpose of various fund-raising activities by these groups. Caroline Arcand mentioned that they will investigate these opportunities whereby Recycle Action Inc. could assist and also benefit from these partnerships with such groups and organizations within our community.

1

71

Visitors (continuation)

JOINT RECYCLING COMMITTEE November 12th

, 2013 HAWKESBURY TOWN HALL

Robert Lessard and Mario Parisien - Recycle Action Inc. and Caroline Arcand, Executive Director of Groupe Convex (continuation)

Robert Lefebvre indicated that the Members of the Committee had requested at their last meeting specific information from Recycle Action Inc. regarding the following matters, being

• A copy of their most recent financial statement; • A proposal for the extension of the existing agreement for the processing of recyclable

material from the Hawkesbwy and Area Joint Recycling Committee; and • A Proposal for financial assistance with regards to the installation of a weigh scale at

their current location.

Caroline Arcand proceeded to indicate that Recycle Action Inc. has only been in operation for a couple of years and that in 2012 an operating deficit of $158,667 had been recorded with a further operating deficit of $57,967 in 20l3. Caroline Arcand stated that a considerable amount of initial investments had to be made at the beginning of the operations of Recycle Action Inc. and, for this reason, the deficit was considerably higher in the first year of operation. Caroline Arcand stated, however, that Recycle Action Inc. was projecting a surplus for the 2014 operational fiscal year.

Caroline Arcand subsequently presented a proposed Agreement for the purpose of extending the existing contract for an additional five (5) years. A copy of the proposed Agreement is attached hereto and identified as Schedule "A" to these minutes of the Committee.

Caroline Arcand stated that the proposed new Agreement would encompass the existing terms and conditions of the current Agreement scheduled to expire on October 31, 2014 with an additional five (5) years being proposed and scheduled to terminate on October 31 St, 2019. Caroline Arcand stated that for this additional five years the rate would be $60 per tonne for all these full five (5) years in comparison to the present rate of $58 per tonne. Caroline Arcand stated that with the completion of this Agreement for an extended period of five (5) years the same would permit Recycle Action Inc. to initiate negotiations with the Hawkesbury Industrial Investment Association in purchasing the property at 1301 Spence A venue for Recycle Action Inc.

2

77

Visitors (continuation)

JOINT RECYCLING COMMITTEE November 12t\ 2013


Robert Lessard and Mario Parisien - Recycle Action Inc. and Caroline Arcand, Executive Director of Groupe Convex (continuation)

Caroline Arcand also presented a draft "Letter of Intent" with regards to the proposed installation of a weigh scale at their location. Caroline Arcand mentioned that their goal was to provide a better service to their existing clientele and to ensure the future capability of having a weigh scale on their processing site. The draft "Letter of Intent", amongst other items, had the following terms and conditions being requested from the Recycling Committee:

1. An interest-free loan of $40,000 repayable in equal monthly installments over a five (5) or six (6) year period;

2. The loan would be guaranteed by Groupe Convex in the event that Recycle Action Inc. would cease its operations as a recycling facility or be unable to meet its financial obligations for repayment of the loan; and

3. A forgivable portion of the loan would be provided by the Hawkesbury and Area Joint Recycling Committee to Recycle Action Inc. in the event of a net deficit of the weigh scale. The formula of this forgivable portion of the loan would be based upon one-half of the shortfall only, if any, of the construction costs minus the gross revenues of the weigh scale over the full term of the loan (five or six years) up to a maximum of $7,000.

Caroline Arcand stated that their continued interest in proceeding with the installation of a weigh scale was for the purpose of ensuring an improved service for their clients. It was noted, however, that there is no current obligation by the other municipalities using the processing service of Recycle Action Inc. to use their weigh scale should such an installation be completed.

After further discussion Chairperson Barton thanked Caroline Arcand for her presentation and stated that these two (2) matters, being the extension of the existing Agreement and their request for a loan/donation for the purpose of installing a weigh scale, would be discussed by the Members of the Committee and that a recommendation would be made for consideration by each participating municipality. Chairperson Barton stated that the Recycling Coordinator would communicate with her regarding their final recommendation.

3

73

JOINT RECYCLING COMMITTEE November li\ 2013


Adoption of minutes - September 9th, 2013

The minutes of the meeting of September 9th, 2013 were presented and it was subsequently

Moved by: Seconded by:

Andre Chamaillard Robert Kirby

THAT the minutes of the meeting of September 9th, 2013 be adopted as presented.

CARRIED

Tonnage Report

The Recycling Coordinator presented the Tonnage Report for the period from January to September 2013. Robert Lefebvre indicated that in comparison to the same period of the previous year the total tonnage had increased from 1,085.93 tonnes to 1,163.75 tonnes, being an increase of 7.17%.

The Recycling Coordinator also mentioned that the tonnage of the electrical and electronic waste diverted by "Recycle Action Inc." for the period from January to September 2013 was 134.16 tonnes in comparison to 156.52 tonnes for the same period for the previous year.

Update - Current vehicles

Linda Rozon mentioned that additional repairs that been made to each of the recycling vehicles, being the fuel injection systems, at an approximate cost of$1,500 to $2,000 per vehicle.

The Recycling Coordinator mentioned that the 2013 Budget for repairs and maintenance for the two (2) recycling vehicles had been established at $50,000 for the year and as of October 31, 2013 the sum of $37,150, including the costs for the repairs to the transmission, had been expended.

Discussion also ensued regarding the overall condition of the vehicles and it was stated that although they are a model-year 2008 and 2009 that they were purchased only months apart and therefore have the same overall condition and mileage. Robert Lefebvre mentioned that Stewardship Ontario recognizes that recycling vehicles should be amortized as an operating expense over a seven (7) year period, however, it was stated that this possibility of keeping the vehicles for a full seven (7) years may not be possible or cost-effective.

4

74

Accounts



The Committee Members reviewed the accounts and it was


Jean-Yves Carrier Jean Theriault

BE IT RESOLVED THAT the accounts paid, as per Schedule "B" attached hereto and forming part of these minutes, be approved as presented to the Committee.

CARRIED

Financial Update

The Recycling Coordinator stated that he had reviewed the revenues and expenditure accounts, as of October 31 st, 2013 in comparison to the 2013 Budget Estimates, and made the following comments:

• The grants received and receivable from Stewardship Ontario with regards to the two (2) household hazardous waste day events for reimbursement of Phase 1 material including the amount received from The Recycling Council of Ontario for reimbursement of Phase 2 material are in excess of the 2013 budget estimates. Robert Lefebvre stated that these revenues had been estimated at $25,000 and the total revenues for this item is projected at approximately $30,000 for the year;

• It is estimated that the budget expenditure for the processing of recyclable material will be approximately $3,000 less than the budgeted amount of $95,000;

• The advertising costs for the promotion of recycling and other waste diversion activities will be less than the budget estimates by approximately $5,000. Robert Lefebvre mentioned that this saving is due to the considerable amount of additional "free" advertising space provided by the local newspapers "The Review" and "Le Carillon" through the CNA-OCNA (Canadian Newspaper Association and the Ontario Community Newspaper Association); and

• The overall total costs for the household hazardous waste day activities for the year 2013 amounted to $80,879 in comparison to the budgeted amount of $85,000.

5

75

JOINT RECYCLING COMMITTEE November 12th, 2013


Financial Update (continuation)

The Recycling Coordinator continued by stating that the remaining other expenses and revenues to-date were "in-line" with the proportionate and representative share of the budget for the first ten (10) months of operation and, subject to any unforeseen items, it was projected that a $15,000 - $18,000 budgetary surplus could be achieved as of December 31,2013.

The Recycling Coordinator also mentioned that the 2013 Budget Estimates provided a "Contribution to the Equipment Reserve" in the amount of $50,000 which would increase the total Reserve to $375,000 as of December 31, 2013. In addition, Robert Lefebvre indicated that the 2013 Budget Estimates also provided an amount of $18,750 for a potential rental lease agreement with the Township of East Hawkesbury for the housing of the two (2) recycling vehicles which was not completed or decided this year. The Recycling Coordinator stated that the Committee should consider transferring this amount into the Reserve of the Hawkesbury and Area Joint Recycling Committee.

Household Hazardous Waste Day Activity

The Recycling Coordinator presented statistical information of which a copy of the same is attached hereto and identified as Schedule C to these minutes of the Committee. Robert Lefebvre also mentioned that approximately 31.7 tonnes of household hazardous waste was collected based upon the packaging containers used in comparison to 28.75 tonnes in May 2013. Robert Lefebvre also stated that in 2012 the tonnage was approximately 31 tonnes for each household hazardous waste day event.

Robert Lefebvre also presented to the Committee an "Offer of Service" from the current supplier for the household hazardous waste day activities, being Drain-All Limited, whereby the dates of May 3 and October 4, 2014 for the household hazardous waste day activities could be held. In addition, the "Offer of Service" also provided that the 2014 rates for the setup and collection/processing of the household hazardous waste would be identical to the 2013 rates.

It was subsequently


Jean-Yves Carrier Robert Kirby

THAT the services of Drain-All Limited be retained for two (2) household hazardous waste day collection events, being on the Saturdays of May 3th and October 4th, 2014 and that the 2014 rates for the setup, collection and processing of household hazardous waste be according to the 2013 rates as per the "Offer of Service" by Drain-All Limited.

CARRIED

6

7/ o

Correspondence

JOINT RECYCLING COMMITTEE November 12t\ 2013


The Recycling Coordinator provided to the Members of the Committee with a copy of the following correspondence:

A letter from the Association of Municipalities of Ontario (AMO) endorsing the legislation (Bill 91) for the adoption of the proposed Waste Reduction Act. In addition, the Association of Municipalities of Ontario suggests an accelerated timetable than the four (4) years proposed in the Waste Reduction Strategy for the implementation of an organic waste diversion program; and

An email from The Recycling Council of Ontario (RCO) stating that the Health Products Stewards Association (HPSA) are operating two (2) programs, being the collection of sharps and pharmaceuticals through a "return to pharmacy" partnership program and that these programs are offered free to residents of Ontario. The Recycling Coordinator mentioned that these two (2) items are also collected during the household hazardous waste day events and costs approximately $150 per event, however, these costs are presently and completely reimbursed by Province of Ontario through The Recycling Council of Ontario. The Recycling Coordinator stated that the email also encourages municipalities to place this program information on their website by the following notation: "You call now retu1'1l unused 01' expired medications alld sharps, for free, to a pharmacy in your community. For a list of collection locations neal' you visit http://www.healthsteward.ca/retu1.lls/olltario. "

Other Matters

Chairperson re-submitted for discussion and/or recommendation to the participating municipal councils the following additional items, being

The extension of the existing Agreement with Recycle Action Inc. for the processing of the recyclable material collected by the Blue Box Program;

The financing and/or donation of a grant to Recycle Action Inc. for the construction of a weigh scale; and

The transfer of the sum of $18,750 in the 2013 Budget Estimates into a reserve account which had been allocated for the leasing of a facility to house the two (2) recycling vehicles.

7

77



Other Matters (continuation)

After considerable discussion on these three (3) items the following actions and/or resolutions were adopted:

Extension of existing Agreement with Recycle Action


Robert Kirby Andre Chamaillard

NOW THEREFORE BE IT RESOLVED THAT WE RESPECTFULLY RECOMMEND TO ALL THREE (3) PARTICIPING MUNICIPALITES THAT an Agreement be authorized and entered into with Recycle Action Inc. and Groupe Convex for the purpose of extending the current Agreement for the processing of the recyclable material collected by the three (3) local municipalities as per the terms and conditions of the Agreement of which a copy of the said Agreement is attached hereto and identified as Schedule "A" to these minutes of the Committee;

AND BE IT FURTHER RESOLVED THAT this resolution shall be subject to and only take into effect upon unanimous approval of all three (3) participating municipalities.

CARRIED

Weigh Scale - Loan/Grant

The Committee Members discussed at significant length the request of Recycle Action Inc. for the purpose of obtaining an interest-free loan including the potential for partial loan forgiveness with respect to the installation of a weigh scale at the current location of Recycle Action.

After considering this matter it was the consensus of the Hawkesbury and Area Joint Recycling Committee to deny the request of Recycle Action Inc. for providing an interest-free loan and partial loan forgiveness. Although the Members of the Committee wished to express their appreciation to Caroline Arcand of Groupe Convex/Recycle Action Inc. in wanting to provide a better service to the Committee in guaranteeing a weigh scale it was the consensus that the waiting time at the current weigh scale was not significant and did not warrant the temporary financing or donation for the purpose of installing a weigh scale. It was also recognized by the Members of the Recycling Committee that the responsibility in providing the actual weight of the recyclable material delivered at Recycle Action Inc. is the sole responsibility of the Hawkesbury and Area Recycling Committee and does not affect the contractual relationship between Recycle Action Inc. and the Recycling Committee. Therefore the Hawkesbury and Area Joint Recycling Committee does not foresee, at the present moment, the need for an additional weigh scale to accommodate the requirements of the Recycling Committee.

8

78

JOINT RECYCLING COMMITTEE November lzt\ 2013


2013 Transfer to Reserve


Robert Kirby Jean-Yves Carrier

THAT the 2013 budgeted amount of $18,750 allocated for the leasing of a facility to house the recycling vehicles and which will not be expended during the current fiscal year be transferred to the current Reserve for future equipment.

CARRIED

The matter of housing the recycling vehicles and especially during the winter season was further discussed and it was all agreed as to the advantageous in providing such an enclosed or covered area thereby increasing the longevity of these vehicles.

After further discussion on this issue it was agreed that the Recycling Coordinator meet with Linda Rozon to discuss the options and costs associated in the Hawkesbury and Area Joint Recycling Committee leasing the required space to house the two (2) recycling vehicles and that the same be included in the 2014 budget estimates for discussion by the Members of the Committee.

Next Meeting

It was the general consensus that the next meeting of the Recycling Committee will be held on Monday, February 10th

, 2014 at the hour of 8:30 a.m. in the Town of Hawkesbury's Municipal Council Chambers.

Adjournment

This meeting of the Recycling Committee was adjourned at 9:45 a.m. on a motion by Jean-Yves Carrier and seconded by Robert Kirby.

GARY BARTON CHAIRPERSON

9

ROBERT LEFEBVRE RECYCLING COORDINATOR

79

Schedule "A" to the minutes o(the Recvcling Committee dated November 12t", 2013

REGyiiE-1Jl1AWKESBURY .......... 4.C ... TION

~ ..

THIS AGREEMENT MADE IN TRIPLICATE THIS

-----_------l, 2013 DAY OF

BETWEEN:

AND:

Recycle-Action Inc. and Groupe Convex Inc. (Hereinafter referred to as "The Company")

The Hawkesbury and Area Joint Recycling Committee, as represented by "The Corporation of the Township of Champlain" on behalf of The Corporation of the Town of Hawkesbury, The Corporation of the Township of East Hawkesbury and The Corporation of the Township of Champlain (Hereinafter referred to as "The Council")

WHEREAS the parties have agreed to continue to work together for the purpose of recycling a portion of the waste produced by residents living in the Town of Hawkesbury, The Township of Champlain and the Township of East Hawkesbury;

AND WHEREAS the parties have agreed to enter into a new agreement for the purpose of identifying and establishing the roles, responsibilities and obligations of each of the parties to this Agreement;

NOW THEREFORE WITNESSETH that in consideration of mutual covenants, commitments and agreements contained hereinafter, the parties hereto hereby agree as follows:

1- Upon execution, this Agreement shall be in full force and effect for a period of six (6) years commencing on the first day of November 2013 and any other Agreement(s) concerning this matter shall become null and void. This Agreement may be renewed by the parties, on an annual basis, by written agreement.

2- Subject to the provisions contained in paragraph 4 of this Agreement, The Council is responsible for the collection, on a daily basis (except for Saturdays, Sundays and holidays) of recyclable material produced within The Council's jurisdiction, and the delivery of such recyclable material to the recycling facility of Recycle-Action Inc. located 1301 Spence Avenue in the Town of Hawkesbury.

10

80

3- The parties understand and agree that the recyclable material collected by The Council shall be "co-mingled" and shall not be separated or segregated into various categories of recyclable material as identified below in this paragraph. In addition, the "co-mingled" recyclable material to be delivered to Recycle Action Inc. shall be semi-compacted and The Company has agreed to accept delivery of such semi-compacted material based upon samplings previously provided by The Council to The Company prior to the execution of this Agreement. The recyclable material is limited to the following items: bottles and glass jars, soda cans and metal food cans, aluminum and tetrapack©, newspaper and inserts, magazines, telephone books, hard cover books, catalogues, corrugated cardboard, cardboard boxes, brown paper bags, fine paper, aluminum foil and trays, #1,2,3,4,5,7 plastic containers for soft drinks and juice, plastic bags (grocery and hardware stores, etc.), milk and juice cartons and every other item listed in Schedule 1 of Regulation 101/94 of the Ministry of the Environment and that have been mutually agreed to by the parties to this Agreement for collection.

4- The Council agrees to deliver its recyclable material to the recycling facility of RecycleAction Inc. located at 1301 Spence Street in Hawkesbury. However, nothing in this Agreement shall prevent The Council or one or more of the participating municipalities of The Council to send its recyclable material to a facility other than that of RecycleAction Inc. or of The Company.

5- The Company is solely responsible for ensuring that all licensing requirements for the recycling facility are met on an ongoing and continual basis.

6- The Council will pay the sum of $58.00 per metric tonne, exclusive of all taxes, to Recycle-Action Inc. for recycled waste shipped to the recycling facility, upon presentation of an invoice indicating its weight until October 31 st, 2014. Effective November 1 st, 2014 the Council will pay the sum of $60.00 per metric tonne, exclusive of all taxes, during the remaining term of this Agreement scheduled to expire on October 31 st, 2019. In addition, The Council shall be responsible for any and all costs associated for the weighing of recyclable material prior to the delivery of such recyclable material to the recycling facility of Recycle-Action Inc.

7- The Company agrees to give back $ 1.00 for each metric tonne recovered into a dedicated fund to support environmental activities organized by youth in our region. The Company shall provide to The Council, as information only, an annual report as to the activity of this dedicated fund.

8- All accounts are payable within thirty (30) days of delivery of an invoice.

9- Any load of material containing more than ten (10) percent of waste composed of other items than those mentioned in paragraph 3 of this Agreement will be refused and/or returned or disposed of by The Company at the expense of The Council.

10- It is understood and it has been duly authorized that Groupe Convex Inc. has consented to be a party to this Agreement and is therefore a signatory to this Agreement for the processing of Blue Box recyclable waste collected in the Municipalities of Hawkesbury, East Hawkesbury and Champlain by The Council. As such, Groupe Convex Inc. hereby guarantees all of the terms, conditions and obligations to The Council by Recycle-Action Inc. as stipulated in this Agreement.

11

81

11- The participating municipalities of The Council shall implement and enforce the law and regulations under the Ontario Blue Box program for all recyclable materials.

12- Definitions: Contaminants: see Appendix I.

13 - Exclusion clause: see Appendix II.

IN WITNESS WHEREOF, the following parties have set their signatures and seals.

SIGNED, SEALED AND DELIVERED

In the presence of:

RECYCLE ACTION INC.

Eric Gelineau, President Date cis

Caroline Arcand, Executive Director Date

GROUPE CONVEX PRESCOTT-RUSSELL

Normand Charette, President Date cis

Caroline Arcand, Executive Director Date

12

THE HAWKESBURY AND AREA JOINT RECYCLING COMMITTEE, AS REPRESENTED BY "THE CORPORATION OF THE TOWNSHIP OF CHAMPLAIN" on behalf of the local municipalities of The Corporation of the Town of Hawkesbury, The Corporation of the Township of East Hawkesbury and The Corporation of the Township of Champlain

Gary Barton, Mayor Township of Champlain

Jean Theriault, Administrator Clerk-Treasurer Township of Champlain

APPENDIX 1

Date

cis

Date

Contaminants are: paint or other hazardous waste that is spilled on the products, oil or gas containers and plastic products that are not rinsed and / or still contain food

If you want more information on the definition of contaminants, please call 613-632-8508.

APPENDIX 2

If one of the participating municipalities of The Councilor The Council wishes to cancel the recycling program, the exclusion clause would consist of three (3) months notice; if by any chance the three (3) month notification would not be given, The Council would have to provide a payment to match a period of complete notification.

13

~j

Schedule "B" to the minutes ofthe Recycling Committee dated November 12tll, 2013

CANTON DE CHAMPLAIN TOWNSHIP AP4020 Page:

Ch.qu. R.I .... LIst - Summa", ~ Date: Sep 06, 2013 Time: 12:31 pm

Bank Code: 2· HAWK, REGIONAL BOARD OF WASTE N "...

Supplier Code & Name

'nvolce No. Batch No. Batch Description' InvolceAMT Released AMT Cheque AMT

14430NTINC 1443635 ONTARIO INC

160678 188 CLEAR DIESEL· 944.4 LITRES @Sl 1,098.98 1,098.98

160965 188 CLEAR DIESEL·984 UTRES @$1.0f 1,179.19 1,179.19 161213 188 HYDRAULIC OIL 270.64 270.64 161759 188 CLEAR DIESEL·l046.4LITRES @51 1,249.72 1,249.72 162151 188 ClEAR DIESEL·926.5 LITRES@41. 1,131.54 1,131.54

Supplier Iny. Total : 4,930.07 4,930.07 4,930.01

BELL13 BELL MOBILITY INC

01/08113·CELL 188 CELLULAR TELEPHONES-AUGUSl 67.47 67.47

Suppllerlnv. Total : 67.47 61.41 87.47

BENS03 BENSON

11202213 188 TRUCK#14·LAMP,MOUNTING BRK ·51.46 ·51.46

11233736 188 TRUCK #14 & #15-SPLIT FITTER 20.20 20.20

11234947 188 TRUCK 314&#15-BRAKE & PART CI 39.55 39.55

Supplier Iny. Total : 8.29 8.29 8.29

CARLOl CAR·LAN TIRE CENTER

1n36 188 TRUCK #14·TIRE CHANGE 281.37 281.37

Supplier Inv. Total : 281.37 281.37 281.31

DECAOl DECA MECHANIC INC

958 lBB TRUCK #14·CHECK FUEL SYSTEM 362.61 362.61


GARAOl GARAGE CHARTRAND & PINEAU INC

23679 18B TRUCK #15-MIRROR SWITCH 119.86 119.86


... -..... --, ..... ....... _- ....... -

HAWK03 HAWKESBURY AUTO PARTS INC

40B38B 188 TRUCK #14&#15-OIL,AIR,FUEL FILl 760.69 160.69


HIENOl H & I ENTERPRISES (VANKLEEK) LTD

25902 lIi8 TRUCK#l5-TOWING TO WAJf>J< 559.35 55S.35


IKOIDl IKO INDUSTRIES LTD

878678 188 WEIGH SCALE· 37 WEIGH SLIPS 418.10 418.10 878983 188 WEIGH SCALE· 33 WEIGH SLIPS 372.90 372.90

Supplier Inv. Total : 191.00' 791.00 791.00

14

8L~

CANTON DE CHAMPLAIN TOWNSHIP AP4020 Page: 2

"heque Rele.se US, - Summary ~ Date: Sep 06, 2013 Time: 12:31 pm

Bank Code: 2 - HAWK. REGIONAL BOARD OF WASTE N ..--

iuppller Code & Name

nvolce No. Batch No. Batch Description InvolceAMT Released AMT ChequeAMT

_EFEOI LEFEBVRE ROBERT

14-2C13 188 MILEAGE-PROPOSED WASTE REt 110.00 110.00


~IEC02 PIECES HYDRAUUQUES MENARD INC

589302 188 TRUCK #14-CORE CREDIT -4Q.68 -40.68 590286 188 TRUCK #14-REAR BRAKES 804.69 804.69 590475 188 TRUCK #15·HYDRAULIC HOSE FIX 214.84 214.84 590892 188 TRUCK #14-COMBO COURSE ALl( 301.19 301.19 592450 188 TRUCK #15-FRONT & REAR BRAKE 1,626.00 1,626.00 592936 188 TRUCK #15-REAR SEAL, FRONT HI 141.81 141.81

Supplier Inv. Total : 3,047.85 3,047.85 3,047.85

RECYOI RECYCLE ACTION

RA-3575 188 PROCESSING RECYCLABLES - 2, 1,772.20 1,772.20

RA-3578 188 PROCESSING RECYCLABLES - 3 2,299.14 2,299.14

RA-3582 188 PROCESSING RECYCLABLES - 1,595.90 1.595.90

RA-3586 188 PROCESSING RECYCLABLES - 1,704.04 1,704.04 RA-3648 188 PROCESSING RECYCLABLES - 2,242.12 2,242.12


TOWN05 TOWNSHIP OF CHAMPLAIN

121-2013 188 RECYCLING SERVICES-WEST HA~ 2,131.52 2,131.52

Supplier Inv. Total ; 2,131,52 2,131.52 2,131.52

WAJAOI WAJAX POWER SYSTEMS

5H11264 188 TRUCK#15-SLiPS IN LOWER GEAFi 7,033.92 7,033.92


Grand Total : 30 Involcels) 14 Chequels) 29,817.46 29,817.46 29,817.46

15

8]

CANTON DE CHAMPLAIN TOWNSHIP

Cheq", Rel ... e L~t - Summ.", ~ Bank Code: 2· HAWK. REGIONAL BOARD OF WASTE N ....

Supplier Code & Nam.

Invoice No. BatehNo. Batch Da.crfpUon


461388 207 CLEAR DIESEL· 1023.6 UTRES @l 462818 207 CLEAR DIESEL· 500.5 UTRES @ $'

Suppliar Iny. Total:

LEFEOI LEFEBVRE ROBERT

9-2013 207 ADMINISTRATION FEES· AS PER:

Supplier Iny. Total :


RA-3660 207 PROCESSING RECYCLABLES -

RA·3662 207 PROCESSING RECYClABLES • 3


TOWN05 TOWNSHIP OF CHAMPLAIN

139-2013 207 RECYCLING SERVICES-WEST HA\


TOWN06 TOWNSHIP OF EAST HAWKESBURY

3D106113-SAl,BEN 207 JAN1·JUNE3Dl1 J.SAlARIES,BENEF


Grand Total : 7Inyolce(s) 5Chequa(.)

16 0" litO

AP4020 Pag.:

Dalo : Sep 23, 2013 Tim.: 10:40 am

InyolcaAMT Ral •• sedAMT ChequeAMT

1.203.85 1.203.85 622.40 622.40

1,826.25 1,826.25 1,826.25

700.00 700.00

700.00 700.00 700.00

1.810.21 1,810.21 1,994.38 1,994.38

3,804.59 3,804.59 3,804.59

2.131.52 2.131.52

2,131.52 2,131.52 2,131.52

97,152.67 97,152.67

97,152.67 87,152.57 97,152.67

105,615.03 105,615.03 105,615.03

CANTON DE CHAMPLAIN TOWNSHIP ~ Cheque Release List - Summary ,,' Bank Code: 2 - HAWK. REGIONAL BOARD OF WASTE IJ "..

--------------------------------Supplier Code & Name

AP4020

Dale: OcIOl.2013

Page:

Time: 2:55 pm

Invoice No.

14430NTINC

463418 463878 464376

BELL13

01/09113·CELL

CARLOI

16781 17525 17527

HAWK03

411232

RECYOI

AA·3667

THER02

37216

Balch No. Balch Description

1443635 ONTARIO INC

218 218 218

CLEAR OIESEL-845 LlTRES OSI.0; CLEAR DIESEL·989.9 LlTRES ClSl. CLEAR OIESEL-885 LlTRES CS1.!!

Supplier Inv. Total :

BELL MOBILITY INC

218 CELLULAR TELEPHONES

Supplier Inv. Tolal :

CAR·LAN TIRE CENTER

218 218 218

TRUCK '15·7XTIRESOS220.00-11r: TRUCK '15-8 TIRE CHANGE + 1 Til TRUCK '14-TIRE CHANGE & 1 TIRI


HAWKESBURY AUTO PARTS INC

218 TRUCK HIS-REAR LIGHT

Supplier (nv. Tolal :

RECYCLE ACTION

218 PROCESSING RECYCLABLES - 2


THE REVIEW

218 Af>.PROMOTION·BLUE BOX RECYI


Grand Tolal : 10 Involce(s) 6 Cheque(s)

InvoiceAMT

1.027.24 1,175.75 1,153.16

3,356.15

6B.71

68.71

1.740.20 479.12 281.37

2,500.69

38.85

38.85

1.787.93

1,787.93

183.S7

183.57

7,935.90

17

at

ReleasedAMT

1,027.24 1,175.75 1.153.16

3,358.15

6B.71

68.71

1.740.20 479.12 281.37

2,500.69

38.85

38.85

1.787.93

1,787.93

183.57

183.57

ChequeAMT

3,356.15

68.71

2,500.69

38.85

1,787,93

183.57

7,935.90 7,935.90

===


Oheque Release LIs! - Summa", ~ Date: Oct 23, 2013 Time: 8:50 am

Bank Code: 2· HAWK. REGIONAL BOARD OF WASTE II .....

iuppller Code & Name

nvolco No. Batch No. Batch DescrlpUon InvolceAMT Reloased AMT ChequeAMT

i4430NTINC 1443635 ONTARIO INC

162575 226 CLEAR DIESEL· 1054.5 LITRES @l 1,310.98 1,310.98 165089 226 CLEAR DIESEL· lQ.46.2 Lllres @SI.1 1,251.01 1,251.01


3ENS03 BENSON

11241384 226 TRUCK #14 & #15·WINDSHIELD WI 139.19 139.19


3ARA01 GARAGE CHARTRAND & PINEAU INC

32334 226 TRUCK #14-REPLACE ICP SENSOF 1.060.36 1,060.36


IKOI01 IKO INDUSTRIES LTD

979258 226 WEIGH SCALE· 29 WEIGH SLIP: 327.70 327.70

SUpplier Inv. Total : 327.70 327.70 327.70

LEFE01 LEFEBVRE ROBERT

10-2013 226 ADMINISTRATION FEES· AS PER; 700.00 700.00


LERE01 LE REGIONAL NEWSPAPER

7961 226 AD·HHW DAY-OCTOBER 5. 2013 508.50 508.50


PIEC02 PIECES HYDRAULIQUES MENARD INC

592245 226 TRUCK#14&# 15-CORE CREDIT -427.14 -427.14 592254 226 TRUCK#14-CORE CREDIT ·142.38 -142.36 595875 226 TRUCK #14 &#lS-AIR DRYER. JOIN 1.230.79 1,230.79 595987 226 TRUCK tlI4-AUTO TENSIONNER 87.00 87.00


RECYOI RECYCLE ACnON

RA-3736 226 PROCESSING RECYCLABLES • 31 2,424.32 2,424.32 RA-3737 226 PROCESSING RECYCLABLES • 1,746.64 1,746.64 RA-3738 226 PROCESSING RECYCLABLES • 2,100.56 2.100.56

Suppllor Inv. Total : 6,271.52 6,271.52 6,271.52

THER02 THE REVIEW

00000037216 226 ADVERTISEMENT·PROMOTION RE 183.57 183.57 0000037421 226 ADVERTISEMENT·RECYCLING PRI 183.57 183.57


18

88

::ANTON DE CHAMPLAIN TOWNSHIP

~heque Release List - Summary ~' Bank Code: 2 - HAWK. REGIONAL BOARD OF WASTE N "..

----------------------------;upplier Cod. & Name

AP4D20 Page: 2

Date: Oct 23. 2013 Time: 8:50 am

nvolce No. Batch No. Batch Description InvolceAMT Released AMT ChequeAMT

'OWlIOS TOWNSHIP OF CHAMPLAIN

69-2013 226 RECYCLING SERVICES-WEST HA~ 2,131.52 2,131.52


Grand Total : 17 Involce(s) 10 Cheque(s) 14,816.19 14,616.19 14,816.19

19 88


Oh.qu. R.I .... Us! - Summary ~ Dale: Nov 01, 2013 TIme: 12:03 pm

Bank Code: 2· HAWK. REGIONAL BOARD OF WASTE II .....

;uppller Code & Name

nvolce No. Balch No. Balch Description Invoice AMT Released AMT ChequeAMT


165731 242 CLEAR DIESEL·1191.1LITRES@S· 1,449.31 1,449.31 165192 242 CLEAR DIESEL·826.6 UTRES @ $1 1,002.71 1,002.71

Supplier Inv. Tolal : 2,452.02 2,452.02 2,452.02

3ELL13 BELL MOBILIlY INC

>l/10/2013·CELL 242 CEllULAR TELEPHONES·TRUCK I 64.19 64.19

Supplier Inv. Tolal : 64.19 64.19 64.19

:ORP02 CORP. TOWN OF HAWKESBURY

!451 242 HHW DAYS·MA Y 4 & OCT 5-GARA( 2,873.95 2,873.96

Supplier Inv. Total: 2,873.96 2,873.96 2,873.96

nAWK03 HAWKESBURY AUTO PARTS INC

415714 242 LED LICENCE LAMP KIT 19.19 19.19


PIEC02 PIECES HYDRAULIQUES MENARD INC

598831 242 TRUCK #Hi·AIR HORN 119.38 119.38

Supplier Inv. Total: 119.38 119.38 119.38


RA·3818 242 PROCESSING RECYCLABLES • 2 1,934.09 1,934.09

RA·3819 242 PROCESSING RECYCLABLES • 1,824.63 1,824.53


THER02 THE REVIEW

0000037548 242 AD·PROMOTION RECYCLING 183.57 183.57

Supplier Inv. Total: 183.57 183.57 183.57

Grand Total : 9Involce(s) 7 Chequel.) 9,471.03 9,471.03 9,471.03

20

90

Schedule etC" to the minutes o(the Recycling Committee dated November 12th, 2013

Year Year Year May 9/09 Oct 3/09 May 8110 Oct 2/10 May 7111 Oct 1/11 May 5/12 Oct 6/12 May 4113 Oct 5/13

Municipality 2006 2007 2008

Town ofHllwkesbury 132 179 241 178 147 165 139 196 125 160 154 219 202 (5073 households) Township ofEllst Hawkesbury 61 78 78 44 112 49 117 46 48 40 58 86 94 (1,469 households)

Township of Champlain 214 247 249 168 171 177 195 133 152 163 193 219 202 (3,886 households)

TOTAL 407 504 568 390 430 391 451 375 325 363 405 494 461 (combined total for the year 2009 is 820 vehicles)

~ Percentage increase 0.26% 4.88% (4.09%) (27.94%) (3.20%) 24.62% 36.09% 13.83% 12.70% 44.37% from May from from May From From From From From

from 2006 to 2007, from 23.83% 9/09 to May Oct 3/09 to 8/10 to Oct21l0 to May 7/11 to Oct 1111 to Oct May 5/12 to Oct 6/ 2007 to 2008 and from 812010 Oct 2/10 May 7/11 Oct 1111 May 5/12 6/12 May 5/13 12 to Oct 5/13 2008 to 2009

21

1Jl1AWKESBliRY : >~ ~"'~<""'~'. ";r,,~,,·..(;'? !. .~. y:,~ (;"'1 /.:" ~(.;".,.,. .. 'fW

, (,.~> P'<; .... ""';: ~.~'~r;:., r~ -to / {;'~

5

12 I

~-C

1"'-...-'

191

26

Depot OJ pour reunion 13 janvier

7:00 p.m. 19hOO Reunion ordinaire I Regular Meeting

Depot OJ pour reunion 27 janvier

7:00 p.m. 19hOO Reunion ordinaire I Regular Meeting

6

13 I

I

20 1

27

Janvier 20141 January 2014

:"";.;Mercrecli:

7 8 9 10 11

14 I 15 I 16 I 171 18

Derniere journee pour depot des documents

21 1 221 231

241 25

28 29 30 31

LA CORPORATION DE LA VILLE DE

HAWKESBURY


Un reglement pour confirmer les deliberations du conseil

ATTENDU QUE I'article 238 de la Loi de 2001 sur les municipalites, S. O. 2001, c. 25, auto rise Ie conseil a adopter des reglements pour n§gir les deliberations du conseil, et;

ATTENDU QUE Ie conseil de la Corporation de la ville de Hawkesbury juge pertinent de confirmer les deliberations du conseil a sa reunion tenue Ie 16e jour du mois de decembre 2013.


1. Les actions du conseil a sa reunion tenue Ie 16e jour du mois de decembre 2013 en ce qui concerne chaque motion et resolution acceptee et toute autre decision prise par Ie conseil a cette dite reunion, sont par Ie present confirmees et adoptees.

2. Le maire et les fonctionnaires competents de la corporation sont, par Ie present, autorises et requis d'entreprendre toutes les demarches necessaires pour donner suite auxdites actions,

THE CORPORATION OF THE TOWN OF

HAWKESBURY

BY-LAW N° 73-2013

A by-law to confirm the proceedings of Council

WHEREAS section 238 of the Municipal Act, 2001, S.O. 2001, c.25 authorizes council to pass by-laws to govern the proceedings of the council, and;

WHEREAS the Council of the Corporation of the Town of Hawkesbury deems it expedient to confirm the proceedings of the Council at its meeting held on the 16th day of December 2013.

THEREFORE the Council of the Corporation of the Town of Hawkesbury enacts as follows:

1. The actions of the Council at its meeting held on the 16th day of December, 2013 in respect of each motion and resolution passed and other action taken by the Council at its said meeting are hereby confirmed and adopted.

2. The Mayor and the proper officials of the Corporation are hereby authorized and directed to do all things necessary to give effect of the said actions,

Ie maire et la greffiere sont autorises et ordonnes a executer tout document necessaire a cet effet et la greffiere est autorisee et ordonnee a apposer Ie sceau de la corporation a tous ces dits documents.

LU UNE PREMIERE, DEUXIEME ET TROISIEME FOIS ET ADOPTE A LA REUNION DU CONSEIL CE 16e

JOUR DU MOIS DE DECEMBRE 2013.

Rene Berthiaume, Maire IMayor

the Mayor and the Clerk are authorized and directed to execute all documents necessary in that behalf, and the clerk is authorized and directed to affix the seal of the corporation to all such documents.

READ A FIRST, SECOND AND THIRD TIME AND PASSED IN OPEN COUNCIL THIS 16th DAY OF DECEMBER 2013.

Christine Groulx, Greffiere/Clerk

Corporation de la ville de of the Town of - Hawkesbury · Corporation de la ville de Vision du...

Documents

Transcript of Corporation de la ville de of the Town of - Hawkesbury · Corporation de la ville de Vision du...