39576951-GL-TE40-Test-Script

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AIM

TE.040 SYSTEMTESTSCRIPT

General LedgerImplementation

Author:

Creation ate: !"to#er $%& '0$0

La(t )pdated: !"to#er $%& '0$0

o"ument Re*:

+er(ion:

Approvals:

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TE.040 S,(tem Te(t S"ript

Document Control

Change Record

$

Date Author Version

Change Reference

Reviewers

Name Position

Distribution

CopyNo.

Name ocation

$'-4

Note !o "olders:

I* ,ou re"ei/e an ele"troni" "op, o* thi( do"ument and print it out& plea(erite ,our name on the e1ui/alent o* the "o/er page& *or do"ument"ontrol purpo(e(.

I* ,ou re"ei/e a hard "op, o* thi( do"ument& plea(e rite ,our name onthe *ront "o/er& *or do"ument "ontrol purpo(e(.

General Ledger Implementation2ile Re*: 4'$33.do"

S,(tem Te(t Spe"i*i"ation( 5 Reporting 6 $7 o* '0

o" Re*:!"to#er $%& '0$0

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TE.040 S,(tem Te(t S"ript

Content(

o"ument Control.......................................................................................ii

!/er/ie.....................................................................................................$

Centur, ate Complian"e.....................................................................$

S,(tem Te(t Se1uen"e(..............................................................................'

S,(tem Te(t Spe"i*i"ation( 5 Maintaining Cro(( +alidation rule( 6...........-

S,(tem Te(t Spe"i*i"ation( 5 e*ine 8e A""ount C!A +alue( 6..............4

S,(tem Te(t Spe"i*i"ation( 5 e*ine 8e A""ounting Period( 6...............

S,(tem Te(t Spe"i*i"ation( 5 e*ine Con/er(ion Rate( 6..........................7

S,(tem Te(t Spe"i*i"ation( 5 !pen 9 Clo(e GL A""ounting Period( 6....... .

S,(tem Te(t Spe"i*i"ation( 5 Enter 2un"tional Curren", ournal( 6..........%

S,(tem Te(t Spe"i*i"ation( 5 Enter 2oreign Curren", ournal( 6...............3

S,(tem Te(t Spe"i*i"ation( 5 ournal Re/i(ion And Po(ting 6..................$0

S,(tem Te(t Spe"i*i"ation( 5 e*ine 9 Generate Re"urring ournal( 6.....$$

S,(tem Te(t Spe"i*i"ation( 5 Re/er(e ournal Entrie( 6..........................$'

S,(tem Te(t Spe"i*i"ation( 5 General Ledger Inter*a"e 6.......................$-

S,(tem Te(t Spe"i*i"ation( 5 Con(olidation Run 6..................................$

S,(tem Te(t Spe"i*i"ation( 5 Period End Re/aluation 6..........................$7

S,(tem Te(t Spe"i*i"ation( 5 Reporting 6...............................................$

e*e"t Log.................................................................................................$%

!pen And Clo(ed I((ue( 2or Thi( eli/era#le...........................................$3

!pen I((ue(.........................................................................................$3Clo(ed I((ue(.......................................................................................$3

General Ledger Implementation2ile Re*: 4'$33.do"


o" Re*:!"to#er $%& '0$0

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#verview

Thi( S,(tem Te(t S"ript do"ument( the (tep( needed to te(t theintegration o* appli"ation e;ten(ion( ith the target appli"ation (,(temith re(pe"t to the General Ledger pro"e((.

S,(tem te(ting mea(ure( the 1ualit, o* the entire appli"ation (,(tem&

u(ing (,(tem te(t (e1uen"e( and ("ript(. You mu(t "reate ("ript( *or all#u(ine(( pro"e((e( #a(ed on the Mapped

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$ystem !est $e%uences

$e%uence &

'eneral edger !est Name Description !ester

!est$tatus

Pass()ail Notes

$. Maintaining Cro(( +alidation rule( Maintaining Cro(( +alidation rule( A"ti/e'. e*ine 8e A""ount 2le;*ield +alue( e*ine 8e A""ount 2le;*ield +alue( A"ti/e-. e*ine 8e A""ounting Period( e*ine 8e A""ounting Period( A"ti/e4. e*ine Con/er(ion Rate( e*ine Con/er(ion Rate( A"ti/e. !pen 9 Clo(e GL A""ounting Period( !pen 9 Clo(e GL A""ounting Period( A"ti/e7. Enter 2un"tional Curren", ournal( Enter 2un"tional Curren", ournal( A"ti/e. Enter 2oreign Curren", ournal( Enter 2oreign Curren", ournal( A"ti/e%. ournal Re/i(ion And Po(ting ournal Re/i(ion And Po(ting A"ti/e

3. Re/er(e ournal Entrie( Re/er(e ournal Entrie( A"ti/e$0. Enter

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$ystem !est $pecifications * +aintaining Cross Validation rules ,

$cenario$tep

-vent

!est$tep Role

Actionor Path

!est $tep Details-pected Results Actual Results $tatus

$.$ MaintainingCro((+alidationRule(

GLSuper/i(or

=8> Setup 62inan"ial( 62le;*ield( 6 e,6 Rule(

- =M> +ie 6 2indDSear"h *or ,our a""ounting *le;*ield (tru"ture- Enter the /alidation Rule 8ame and

e("ription.- Enter the Error Me((age that to #e u(ed to

guide the u(er on hi( Bournal entr,a""ounting 2le;*ield to "orre"t and /alidate"om#ination.

- Enter the Error (egment that (ho( the

u(er hat (egment to update. It lea/e( the"ur(or in thi( (egment hene/er a(egment "om#ination /iolate( thi( "ro((/alidation rule.

- Enter the Cro(( +alidation Rule Element(:- 2ir(t Sele"t In"lude *or all the a""ounting

range:)rom:000000000000000000000000!o: 333333333333333333333333- Se"ond Sele"t E;"lude *or the in/alid

"om#ination( that +iolate( thi( Cro((+alidation rule.

Sa/e ,our For@.

uring the ournalentr, onl, a""ounting+alid "om#ination( i(a""epted #, the (,(tem&and an, a""ounting"om#ination( that/iolate( an, o* the Cro((/alidation rule(& the ruleerror me((age appear(

to the u(er.

2ile Re*: 4'$33.do"


o" Re*:

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$ystem !est $pecifications * Define New Account C#A Values ,

$cenario$tep

-vent

!est$tep Role

Actionor Path


'.$ e*ining 8e Chart o*A""ount( (egment+alue(

GLSuper/i(or

=8> Setup 62inan"ial( 62le;*ield( 6 e,6 +alue(

- Sele"t Appli"ation: =!ra"le GeneralLedger>

- Sele"t Title: =A""ounting 2le;*ield>- Sele"t Stru"ture- Sele"t the (egment that ,ou ant

to add to it a ne /alue- = 2ind- Mo/e to +alue( (e"tion- =M> 2ile 6 8e

-Enter the ne /alue

- Enter the ne /alue de("ription- !nl, i* entering a /alue *or the

8atural a""ount Segment& ,oumu(t (pe"i*, the 1uali*ier A""ountt,pe =A((et& Lia#ilit,& E;pen(e&Re/enue& !ner(hip9Sto"@holder(E1uit,>

Sa/e ,our For@

8e /alue i( added tothe Chart o* A""ount(and appear( in the li(t o*/alue( (hoing thea""ounting /alue(uring the ournal Entr,.

'.' ea"ti/ate Chart o*A""ount( (egment/alue

GLSuper/i(or

=8> Setup 62inan"ial( 62le;*ield( 6 e,6 +alue(

- Sele"t Appli"ation: =!ra"le GeneralLedger>

- Sele"t Title: =A""ounting 2le;*ield>- Sele"t Stru"ture- Sele"t the (egment that ,ou ant

to add to it a ne /alue- = 2ind- Mo/e to +alue( (e"tion- =M> +ie 6 2ind& to (ear"h *or the

/alue ,ou ant to dea"ti/ate- )n"he"@ the Ena#led "he"@ #o;& in

order to dea"ti/ate the C!A /auleSa/e ,our For@

- The C!A /alue i(dea"ti/ated. Theli(t o* /alue( i( not(hoing thedea"ti/ated /alueduring the ournalEntr,.

2ile Re*: 4'$33.do"


o" Re*:

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$ystem !est $pecifications * Define New Accounting Periods ,

$cenario$tep

-vent

!est$tep Role

Actionor Path

!est $tep Details-pected Results Actual

Results$tatus

-.$ e*ining 8eA""ountingPeriod(

GLSuper/i(or

=8> Setup6 2inan"ial(6 Calendar 6A""ounting

- =M> +ie 6 2indD=Sele"t appropriate "alendar>- Enter the 8e Period Pre*i;- Sele"t the Period T,pe- Enter the Year thi( Period Related

to- Enter the Se1uen"e o* thi( Period

in it( Year- Enter the Huarter 8um#er here

thi( Period

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$ystem !est $pecifications * Define Conversion Rates ,

$cenario$tep

-vent

!est$tep Role

Actionor Path


4.$ e*ining ail,Con/er(ionRate(

GLSuper/i(or

=8> Setup6Curren"ie( 6Rate( 6 ail,

- = Pre(( Enter #, date rangeJ- Sele"t the Curren", ,ou ant to enter it(

"on/er(ion rate- Enter the ate Range 2rom ate and To

ate *or thi( "on/er(ion rate- Sele"t the T,pe a( CorporateJ- Enter the Con/er(ion Rate- = Appl, =to appl, thi( rate( to the date

range (pe"i*ied>

Sa/e ,our or@

- 2oreign "urren",Bournal( "an #eentered and u(e(the (pe"i*ied"orporate"on/er(ion rate(

4.' e*ining PeriodCon/er(ionRate(

GLSuper/i(or

=8> Setup6Curren"ie( 6Rate( 6Period

)(e the re/aluation rate to re/alue a""ount#alan"e( that are denominated in a *oreign"urren", at the end o* period- Sele"t the Curren", ,ou ant to enter it(

"on/er(ion rate- Sele"t the

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$ystem !est $pecifications * #pen ( Close ' Accounting Periods ,

$cenario$tep -vent

!est$tep Role

Actionor Path


Results$tatus

.$ PRKGLK0$E+KGLK0'Clo(e 9!penPeriod

!pen 2ir(tA""ountingPeriod

GL Manager =8> Setup6!pen9Clo(e

- Choo(e the *ir(t period to open*rom Li(t o* +alue(

- = Pre(( !pen Period

- 2ir(t A""ounting period i(!pened

- The Re1ue(t Completed8ormal

.' Clo(ingA""ountingPeriod


- Choo(e the Period ,ou ant to"lo(e

- Sele"t *rom li(t o* /alue( to"hange it( Statu( to Clo(ed

- The Period i( Clo(ed and noone "an enter& po(t orupdate ournal( in to thi(Period

.- !pening 8e;tA""ountingPeriod


-= !pen 8e;t Period in order toopen the ne;t period

- You "an (ele"t !pen *rom the li(to* /alue( to open an, "lo(edperiod

-A*ter the re1ue(t"ompleted& the Period i(opened *or Entr, andPo(ting

- The *olloing $ period i(opened a( 2uture Entr,Period

2ile Re*: 4'$33.do"


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$ystem !est $pecifications * -nter )unctional Currency /ournals ,

$cenario$tep -vent

!est$tep Role

Actionor Path


7.$ PRKGLK0'E+KGLK0-Sour"edo"ument arri/al

Entering2un"tionalCurren",

ournal(

GLA""ountant

=8> ournal 6Enter= 8e

ournal

- Enter ournal Neader In*ormation: Enter ournal 8ame: =Can #e Chara"ter(&

8um#er( or ournal ate: =The e**e"ti/e date *or the

ournal> ournal Categor,: ournal e("ription: =Thi( de("ription ill

de*ault to all Bournal line(> Control Amount: =!ptional& u(ed to "ontrol

the total o* ,our Bournal line(>Note:I* ournal 8ame i( not Spe"i*ied the S,(temAutomati"all, gi/e( the ournal a name- Enter Line( In*ormation: Line 8um#er: Line A""ount: Line Amount: =e#it> Line e("ription: =e*aulted *rom the ournal

e("ription> Line Amount: =Credit> Line e("ription: =e*aulted *rom the ournal

e("ription>- Enter all re1uired Bournal line(:Sa/e ,our ournal

- The ournal Sa/ed- The o"ument

8um#er Created

7.' ournalIn1uir,

GLA""ountant

=8> In1uir, 6ournal

- You Can Huer, on Entered ournal( #, the2olloing Attri#ute(:

ournal 8ame O Creation ate( =2rom 9 To>

- ournal Entrie( thata( re"orded in(tep 7.$ "ould #eretrie/ed *orre/i(ion or"orre"tion

7.- Printingthe ournal+ou"her

GLA""ountant

=8> !ther 6Report 6 Run= SingleRe1ue(t

- Cho(e the report name a( =ournal General=$-' Char> Report& *or unpo(ted Bournal(>

- Enter parameter( *or the Bournal entr,re"orded in (tep 7.$: =ournal 8ame& Curren",&Period>

- Su#mit the Re1ue(t ith no o* Copie( e1ual $

- Re1ue(t Completed8ormal and theReport Printed

- ata output i(a""urate andre*le"t( a"tual dataentered

2ile Re*: 4'$33.do"


o" Re*:

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$ystem !est $pecifications * -nter )oreign Currency /ournals ,

$cenario$tep -vent

!est$tep Role

Actionor Path


.$ PRKGLK0'E+KGLK0-Sour"edo"ument arri/al

Entering2oreignCurren",

ournal(

GLA""ountant

=8> ournal 6Enter= 8e

ournal

- Per*orm the (ame (tep( o* Entering 2un"tionalournal( a( mentioned in (enario (tep 7.$

- Sele"t the 2oreign Curren",- Sele"t the ate *or "on/er(ion rate- Sele"t the "on/er(ion T,pe and Rate.- E;ample:

Currency USD

Rate Type UserRate 1.229

Sa/e ,our ournal

- The 2oreignamount Con/ertedto the 2un"tionalAmount

to re/ie 2oreign Curren", ournal(- A""ording to the report parameter( ,ou "an

print the *olloing data:o All ournal( and

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$ystem !est $pecifications * /ournal Revision And Posting ,

$cenario$tep -vent

!est$tep Role

Actionor Path


Results$tatus

%.$ PRKGLK0-E+KGLK0'

Printingtheunpo(ted

ournal+ou"her

GLSuper/i(or

=8> !ther 6Report 6 Run= SingleRe1ue(t

- Cho(e the report name a( =ournal General =$-'Char> Report& *or unpo(ted Bournal(>

- Enter parameter( *or the Bournal entr, re"orded in (tep7.$: =ournal 8ame& Curren",& Period>

- Su#mit the Re1ue(t ith no o* Copie( e1ual $

- Re1ue(tCompleted8ormal and theReport Printed

%.' Po(tingthe

ournal(

GLManager

=8> ournal(6 Po(t

- Sele"t the re1uired period& #alan"e t,pe =A"tual>&re1uired #at"h name or lea/e #lan@ to retrie/e allunpo(ted #at"he(

- = 2ind to retrie/e re1uired unpo(ted #at"he(

-Mar@ the Che"@

-The A""ount(#alan"e(re*le"ted in the

Trial or AllCurren"ie(

- Choo(e the Primar, A""ount !ther 6Report 6 Run= SingleRe1ue(t

- Sele"t ,our report( *rom the Li(t o* +alue(& to /ie theA""ount( Mo/ement( and

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$ystem !est $pecifications *Define ( 'enerate Recurring /ournals ,$cenario$tep -vent

!est$tep Role

Actionor Path

!est $tep Details-pectedResults

ActualResults

$tatus

3.$ PRKGLK0E+KGLK0

e*ineRe"urring

ournal(

GLSuper/i(or

=8> ournal( 6e*ine 6Re"urring

- Enter a uni1ue 8ame and optional e("ription *or the#at"h

- = AutoCop,D =I* ,ou ant to "op, entrie( *rom ane;i(ting re"urring Bournal #at"h

8ote: You (hould group ,our re"urring entrie( into one #at"hto (peed pro"e((ing.- Enter the re"urring Bournal entr, 8ame:- Sele"t the re"urring Bournal entr, Categor,:- Sele"t the re"urring Bournal entr, Curren",:

-!ptionall, enter a range o* A"ti/e ate( to limit the u(eo* the re"urring entr, to a (pe"i*i" time

- = Pre(( Line( =to enter the re"urring Bournal line(in*ormation>

- Enter a Line num#er:- Sele"t the re"urring Bournal line GL A""ount:- Enter an optional Line e("ription:- Enter a 2ormula *or the line i* thi( i( a *ormula re"urring

entr,. !theri(e& enter an amount *or (tandard entrie(Note:,ou "an lea/e the 2ormula( #lan@ to "reate (@eleton

Bournal entrie(Note:I* the *ormula amount i( po(iti/e& ,our a""ount ill #ede#ited. I* the *ormula amount i( negati/e& ,our a""ount ill#e "redited)ormula #perators:- A((o"iate an operator ith ea"h (tep o* the *ormula

=)(e Enter to (tore the a((o"iated num#er or )(e => toadd& => to (u#tra"t& =Q> to multipl,& =9> to di/ide thea((o"iated num#er into the mo(t re"entl, (torednum#er>

- Enter all remaining line( *or the re"urring Bournal entr,- Sa/e ,our or@

- Re"urringournalEntr, i(read, to #egenerated

3.' GenerateRe"urring

ournal(

GLSuper/i(or

=8> ournal( 6Generate 6Re"urring

-Sele"t the Re"urring

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$ystem !est $pecifications * Reverse /ournal -ntries ,

$cenario$tep

-vent

!est$tep Role

Actionor Path


$0.$ Re/er(ingIn"orre"t

ournal(

GL Super/i(or =8> ournal 6Enter= 2ind= Re/ie ournal= More etail(

- 2ind the ournal ,ou ant to re/er(e- = Re/ie ournal- = More etail(- Sele"t the Period ,ou ant to re/er(e

Bournal in it- Sele"t the Re/er(e Method ,ou ant to

Re/er(e ith =Sit"h r9Cr or ChangeSign(>

- = Pre(( the Re/er(e ournal

- Re/er(al Re1ue(t"omplete( normal

- An unpo(tedRe/er(al ournal i("reated

$0.' Po(t theRe/er(ed

ournal(

GL Super/i(or =8> ournal( 6Po(t

-2ind the Re/er(al ournal( "reated

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$ystem !est $pecifications * 'eneral edger 0nterface ,

$cenario$tep -vent

!est$tep Role

Actionor Path


Results$tatus

$$.$ Tran(*er*rom Su#Ledger(toGeneralLedger

Importingournal(

GLSuper/i(or

=8> ournal(6 Import6Run

- Sele"t the Sour"e ,ou need to import *rom Li(t o*+alue(.

- = Pre(( Import

- The re1ue(t "omplete( ith noerror(

$$.' Re/ieImportRe1ue(t

Statu(

GLSuper/i(or

=8> !ther 6Re1ue(t(

- = Pre(( 2ind to /ie all ,our re1ue(t(- 2ind ,our Import re1ue(t #, re1ue(t num#er- I* the re1ue(t Completed 8ormal pre(( /ie output

- I* the re1ue(t Completed ith error pre(( Log 2ile

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$cenario$tep -vent

!est$tep Role

Actionor Path


Results$tatus

Report 6 Run

2ile Re*: 4'$33.do"


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$ystem !est $pecifications * Consolidation Run ,

$cenario$tep -vent

!est$tep Role

Actionor Path


$'.$ PRKGLK0%E+KGLK0'

PeriodEnd

RunCon(olidation

Tran(*er

GLSuper/i(or

=8>Con(olidation6 Tran(*er 6ata

- Sele"t the "on(olidation mapping ,ou ant to tran(*er- Sele"t A"tual *or the - Sele"t the (u#(idiar,( a""ounting Period that ,ou ant

to "on(olidate- Enter the Standard Period to hi"h ,ou ant to

"on(olidate in ,our parent (et o* #oo@(- = Pre(( Sele"t A""ount(J to (pe"i*, the a""ount

range( ,ou ant to "on(olidate

-)n"he"@ In"lude All A""ount(J

- Enter the A""ount Lo and Nigh *or ea"h range ,ouant to "on(olidate

- = Pre(( Run !ption(J- Sele"t Run ournal Import option and Audit Mode "he"@

#o;e(- = Choo(e Tran(*er to laun"h a "on"urrent pro"e(( to

tran(*er ,our (u#(idiar, data to ,our parent

- The tran(*erpro"e(( "ompletednormal

- The #alan"e(tran(*erred *romthe (u#(idiar, (et o*#oo@( to the parent

$'.' Re/ieing OPo(ting the"reated

ournal(

GLSuper/i(or =8> ournal( 6

Enter

=8> ournal( 6Po(t

- Huer, the "reated ournal

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$ystem !est $pecifications * Period -nd Revaluation ,

$cenario$tep -vent

!est$tep Role

Actionor Path


$-.$ PRKGLK0$E+KGLK0'

PeriodEnd

RunRe/aluation

GLSuper/i(or

=8> Curren",6Re/aluation

- Re/aluation adBu(t( lia#ilit, or a((et a""ount( that ma, #emateriall, under(tated or o/er(tated at the end o* a period dueto a ( igni*i"ant *lu"tuation in the e;"hange rate #eteen thetime the tran(a"tion a( entered and the end o* the period

- !pen the Re/alue - Enter an A""ount Lo and Nigh to re/alue a""ount( that *all

ithin that range- Repeat thi( (tep to enter multiple range( =You "an reu(e

a""ount range( *rom ,our la(t re/aluation>- = Pre(( Re/alue

- The Re/aluationE;e"ution Reporti( automati"all,generated& therei( no error(

- )npo(tedre/aluation

Bournal( #at"h"reated and read,

*or re/i(ion andPo(t

$-.' Po(tingRe/aluation ournal(#at"h

GLSuper/i(or

=8> ournal(6 Po(t

- A*ter re/ieing ,our re/aluation #at"h ,ou (hould run po(t toe**e"t ,our a""ount( #alan"e

- You po(t the re/aluation #at"h *or period end *inan"ialreporting

- I* re/alued amount #e"ome( higher than the original amount&the di**eren"e re"orded a( an unrealied gain O i* the re/aluedamount i( loer than the original& the di**eren"e re"orded a(an unrealied lo((

- Huer, the re1uired #at"h& (ele"t it and Pre(( = Po(t

- The period end*inan"ial reporting"orre"t andre*le"t( the*lu"tuation in thee;"hange rate

$-.- Re/er(ingRe/aluation ournal(

GLSuper/i(or

=8> ournal 6Enter= 2ind

= Re/ieournal= Moreetail(

=8> ournal(6 Po(t

- A*ter reporting on re/alued #alan"e(& re/er(e the re/aluationBournal( in the *olloing month to re(tore the a""ount #alan"e(to the original amount(& (o that the #alan"e "an #e re/alued in

the "oming period( till the #alan"e #e"ome ero- 2ind the Re/aluation ournal& = Re/ie ournal& = More

etail(- Sele"t the Period: =Re/er(e re/aluation Bournal in the ne;t

period>- Sele"t the Re/er(e Method ,ou ant to Re/er(e ith =Sit"h

r9Cr or Change Sign(>- = Pre(( Re/er(e ournal- = More A"tion(& Po(t Re/aluation ournal- In the *olloing period& 2ind the Re/er(ed Re/aluation ournal(

"reated- Sele"t the #at"h ,ou ant to po(t& = Pre(( Po(t

- Re/er(al Re1ue(t"omplete( normal

- The Re/aluation

ournal( #at"hre/er(ed andpo(ted in the ne;tperiod

- The A""ount

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$ystem !est $pecifications * Reporting ,

$cenario$tep -vent

!est$tep Role

Actionor Path


$4.$ PRKGLK0E+KGLK03

PrintStandardReport(

GL Super/ i(or =8> !ther 6Report 6 Run

= SingleRe1ue(t

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