~I · 2018-06-12 · Biscuits Britania, Parle G, Good day, Priya Gold Ice Cream, Mother Dairy,...

of 22 /22
Email: sro.bhatinda@epfindia.gov.in ct>4ill~ ~~lSll ti•ld.=t EMPLOYEES PROVIDENT FUND ORGANISATION ( .sw:f -<1'>·P 11 x 'i-5l I c'1 ll, 'BRTI -<N cB Ix) (Ministry of Labour & Employment, Govt. of India) f.n?r ~/ Bhavishya Nidhi Bhawan m ~. lITTil-1. iTcfi cfcR cf> lTRl. (~) Urban Estate, Phase-I, Near TV Tower, BATHINDA (Punjab) Phone no:-0164-2219916, 2212996, 2215892 Fax: 0164-2240427 cp1ITcp - 300 (31)/!Hllx-Fi-~/cBllx2:cnx/ ~-1icn . .. 3.::- .~.. 7 J 9-- ct>4i11.fl ~~bQ *1•1d~ lfl?f"1ll ~fa0'51 1l $c!)~ qft ~GI~ ffl Pi~GI cn4i!l{I 'fi'ld-i 'fi'ld-i t ftp- -5>fll -<'I\JJ'II'< tj ?l I c1 ll cf> !.l 11 fi cB1 ll Pl ll r?l oI cf> 3ltfr-:r t I en I llf c1 ll q fa 0'51 >RmT / q ,M*i ~1 en I llf c1 ll 'BcR 1f f.mtf«f filJ.Jt11 cf> Rlc1xo1 12s er cnlllTc1ll 1f 311'1-Tichl c#I" 311c1~llcna1 c#l" "ifc1"R 3JIJ.JP?la cnxill t I c#I° flliHI'<, cn14~11c11~ er cf> '1fT t I Silt5xq·G 1c1l.Jjllb NificB B1:R 1=JT2: 3la=RT 1f fill Pt~ GI °lc1"ffl "ITT, cJ51" en Ill l c1 ll q fa o'5 I cf> f.i fcl G I qTcR, 1f ~-iicn 09.08.2017 cJ5l" -m<r : 04.00 (lCp '5fRT I qfa 0 '51 PIRlGI cJ5l" cpNUT '{-<llcnl'< 3l~ ~~"chT~~tl ' Pl fcl GI m "chT 500/- &!lRT ffl 5000/- PIRlGI m '1l1TI cnxcJl-i c#l" er 09.08.2017 cJ5l" -m<r: 04.00 (lCp "fJll<l Pl fcl GI m ~1 c1-i c#l" q w=f<l 10.08.2017 cp)- >ITT,: 11 .00 a en 'i')I cB1 Pl fcl G I Pl fcl G I m \Jl1TI en'< cl 1-i "chT "'{"-e::rR cn4i11{1 'fi'ld -i cfj I ll l c1 ll -1\JJ ~ "i cn tr cTT cTcR qfao'51 &!lRT mer PIRlGI m q fao'51 cf> lllff 1f \ITB ~\ (%.~ . *ft) ~~f.)fi)"~-II

Transcript of ~I · 2018-06-12 · Biscuits Britania, Parle G, Good day, Priya Gold Ice Cream, Mother Dairy,...

Email: [email protected]

ct>4ill~ ~~lSll ~ ti•ld.=t EMPLOYEES PROVIDENT FUND ORGANISATION

( .sw:f ~ -<1'>·P 11 x 'i-5l I c'1 ll, 'BRTI -<N cB Ix) (Ministry of Labour & Employment, Govt. of India) ~ f.n?r ~/ Bhavishya Nidhi Bhawan

m ~. lITTil-1. iTcfi cfcR cf> lTRl. ~ (~) Urban Estate, Phase-I, Near TV Tower, BATHINDA (Punjab)

Phone no:-0164-2219916, 2212996, 2215892 Fax: 0164-2240427

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Email: [email protected]

q54=q,-t) ~fcllSl.l ~ x-1•1 d"i EMPLOYEES PROVIDENT FUND ORGANISATION

(-'>lll ~ x101 ~ 11x +=i?I 1 &1 ll, ~ xNcn 1-<) (Ministry of Labour & Employment, Govt. of India) ~ ~ ~ / Bhavishya Nidhi Bhawan

m ~. ~-1, ilcft cf'cR ~ 'ClRl', ~ (~)

Urban Estate, Phase-I, Near TV Tower, BATHINDA (Punjab) Phone no:-0164-2219916, 2212996, 2215892 Fax: 0164-2240427

No:-300(31 )/Admn-11/CT Cell/BTI/S2.3 Date: ~'1/ r /, 9--

Expression of interest for running the canteen in the premises of EPFO. Regional Office. Bathinda

EPFO is a statutory organisation under the administrative control of Ministry of Labour &

Employment, Govt. of India. The Regional Office, Bathinda invited tenders from contractors to run the canteen

in the office building as per menu fixed by the office to cater to the needs of the staff and visitors attending the office (approx staff 125). Canteen services are also required to be extending during seminars, workshops, meetings. Sealed offers super scribed "Quotation for Canteen Services" may be dropped in the tender box kept on Ground Floor of office at Bhavishya Nidhi Bhawan, Urban Estate, Phase l, near TV Tower, Bathinda, latest by 09.08.2017 by 04: 00 PM. The Regional P.F. Commissioner, Bathinda reserves the right to accept/reject any application or cancel the Tender process without assigning any reason whatsoever. Price of Tender Document Rs. 500/-Earnest Money Rs. 5000 /-Last Date and time for submission of 09.08.2017 by,04:00 PM tender Time and date of opening of tender 10.08.2017 at 11 :00 AM offers Bid Address for Communication Regional PF Commissioner

Regional Office, Bathinda Employees' Provident Fund Organisation, Urban Estate, Phase-I, Near TV Tower, Bathinda-151001

D.D. of Earnest money and cost of tender DD in favour of Regional Provident Fund Commissioner, Bathinda Payable at Bathinda

(This issues with the approval of RPFC-1/0IC)

V,(}.,_\0 \\'I (K.S. Saini)

Regional P. F. Commissioner-II

ELIGIBILITY CRITERIA:-

l. The Tender applying agency shall have PAN number, Service Tax, ESI &

EPF registration (wherever applicable). 2. The Tender applying agency should have adequate (at least one years)

experience of . executing similar work, preferably in 2-3 Govt. Offices/ experience of handling big companies and should submit the supporting documents including performance certificates given by the Govt./ other Organisation (s).

3. The Tender applying agency should not have been black listed by any Govt. department/ PSU/ Public Ltd. Co., etc. A certificate in this regard is to be given by the Tender applying agency.

4. The Tender applying agency should have a valid labour license or license for providing Canteen services as applicable.

5. Pref~rences will be given to the Tender applying agency who are providing similar service in Govt. Offices/Firms and having- more experience in this field.

6. The duly signed terms and conditions as available in tender form.

***Copies in Support of above mentioned conditions should be enclosed in the Bid.

'

INSTRUCTIONS TO THE TENDER APPLYING AGENCYS

l . The Tender applying agency are required to submit bids as per the prescribed proforma given at Annexure-A & B. The bids should be submitted in sealed envelopes superscribed "Bid for Canteen Services" The above sealed envelopes should be put in a second sealed envelope superscribed "Tender for Canteen Services" EPFO, SRO, Bathinda.

2. The technical Bid should be accompanied by an Cost of tender of Rs, 500/- (Rupees five hundred only) & Earnest Money Deposit (EMD) of Rs. 5000/- (Rupees Five Thousand only)in the form of Demand Draft/Pay Order from a commercial bank drawn in favour of "Regional P.F. Commissioner, Bathinda", payable at Bathinda. In the absence of cost of tender & EMD, the tender shall be rejected summarily.

3. All entries in the Tender form should be legible and filled clearly and overwriting or cutting which is unavoidable shall be signed by the authorized signatory.

4. Tender incomplete in any form and conditional tenders will be rejected out rightly.

5. The Bid shall be opened on l 0.08.2017 at 11.00 AM in the presence of the authorized representatives of the tenders, who wish to be present at that time. The entire Bid will be scrutinized, relevant documents checked. In case the successful Tender applying agency declines the offer of Contract, for whatsoever reasons, his EMD will be forfeited.

6. The successful Tender applying agency will have to deposit a Performance Security Deposit of Rs.25000/-(RuJjees Twenty Five Thousand only) by way of unconditional Bank Guarantee from a commercial Bank which will be valid up to a period of 60 days beyond the expiry period of contract.

7. The successful Tender applying agency will have to deposit the Performance security Deposit and commence the work within 15 days of acceptance of tender. Otherwise the contract will be cancelled and EMD will be forfeited.

8. The Tender applying agency should physically inspect the site before filling and submitting the tender to get fully acquainted with the scope of work as no claim whatsoever will be entertained for any ignorance. For this purpose, they may contact Caretaker, R.0 Bathinda on any working day up to the last day of submission of tender.

Annexure "A"

1. Name of the Tender applying agency/Firm/Tender applying agency (in block letters) _____________________ _

2. Status of the Tender applying agency whether company ________ _ Partnership/Proprietorship

3. Tender applying agency's office address

4. Tender applying agency's address for correspondence. _________ _ 5. Experience in year for running canteen/catering

Services

6. Copy of satisfactory performance certificate

7. Copy of ESIC& EPF Registration (if applicable)

8. Copy of PAN Card

9. Copy of TIN No.

10. Copy of Service Tax No.(if applicable)

11. Affidavit regarding not been blacklisted

12. Registration certificate with labour Commissioner

(Please attach copy of relevant documents)

' Signature of the Tender applying agency with Seal of the Firm/company

*Note: Strikeout items whichever is not applicable

Sr. No. l. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23.

24. 25. 26. 27. 28. 29. 30. 31.

32.

33. 34.

Date:

Place:

Annexure "B"

Rate list of the items for official purpose at the defined venue within the EPFO, RO, Bathinda campus.

Description of item Quantity Item Rate (Rs.} Tea 100ml Coffee 100ml Milk (Glass Full) 100 ml Bournvita 100 ml Poha lOOqm Samosa (one piece) lOOqm Bread with Butter 2 piece Bread Roll 1 Piece Potato Chips 50qm Veq Cutlet 150qm Kachori ( one piece l 150qm Poori Bhaii (min. two poori) One plate Veq Sandwich lOOqm Chesse Sandwich 100qm Veq Pattice Per piece ' Onion Pakoda 100qm Mirchi Pakoda lOOqm Potato Pakoda lOOqm Mix Veq Pakoda lOOqm Idly Sam bar with chutney (2 piece l Per plate Vada Sambor with chutney (2 piece) Per plate Chhole Bhature (2 pieceO Per plate Veg Thali (2 dry Bhaji 150 gm each, 1 dal 150 Per plate gm, rice 150 gm, 3 Chapati/5 puri, raitia 100 qm & I papad Mosambi Juice 200ml Oranqe Juice 200m~ Pineapple Juice 200ml Carrot Juice 200ml Chach 200ml Butter Milk 200ml Cold Drinks 200ml Pastry (pineapple) Per Piece ( 100

qm) Masala Dosa (150 gm)with Sambhar & Per plate Chutney Upma lOOqm Curd lOOgm

Signature of Tender applying agency with seal

INSTRUCTIONS TO THE TENDER APPLYING AGENCYS

1. The Tender applying agency are required to submit bids as per the prescribed proforma given at Annexure-A & B. The bids should be submitted in sealed envelopes superscribed "Bid for Canteen Services" The above sealed envelopes should be put in a second sealed envelope superscribed "Tender for Canteen Services" EPFO, SRO, Bathinda.

2. The technical Bid should be accompanied by an Cost of tender of Rs, 500/- (Rupees five hundred only) & Earnest Money Deposit (EMO) of Rs. 5000/- (Rupees Five Thousand only)in the form of Demand Draft/Pay Order from a commercial bank drawn in favour of "Regional P.F. Commissioner, Bathinda", payable at Bathinda. In the absence of cost of tender & EMO, the tender shall be rejected summarily.

3. All entries in the Tender form should be legible and filled clearly and overwriting or cutting which is unavoidable shall be signed by the authorized signatory.

4. Tender incomplete in any form and conditional tenders will be rejected out rightly.

5. The Bid shall be opened on 10.08.2017 at 11.00 AM in the presence of the authorized representatives of the tenders, who wish to be present at that time. The entire Bid will be scrutinized, relevant documents checked. In case the successful Tender applying agency declines the offer of Contract, for whatsoever reasons, his EMO will be forfeited.

6. The successful Tender applying agency will have to deposit a Performance Security Deposit of Rs.25000/-(RlJpees Twenty Five Thousand only) by way of unconditional Bank Guarantee from a commercial Bank which will be valid up to a period of 60 days beyond the expiry period of contract.

7. The successful Tender applying agency will have to deposit the Performance security Deposit and commence the work within 15 days of acceptance of tender. Otherwise the contract will be cancelled and EMO will be forfeited.

8. The Tender applying agency should physically inspect the site before filling and submitting the tender to get fully acquainted with the scope of work as no claim whatsoever will be entertained for any ignorance. For this purpose, they may contact Caretaker, R.0 Bathinda on any working day up to the last day of submission of tender.

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09. Rates and Prices

09.1 Tender applying agency should quote the rates in the format given at Annexure-B; incomplete bids will be summarily rejected.

09.2 Rates quoted shall be inclusive of all statutory duties and taxes (including excise and customs), Vat etc. The Price quoted shall be valid for one year and any variation in rates, prices or terms during validity of the offer shall require forfeiture of the EMD.

09.3 No additional freight or any other charges, etc. would be payable. 09.4 The Tender applying agency shall charge for packed items like cold

drinks, juice, biscuits, Mineral water, etc. as per MRP printed on the item.

10. The agreement for providing Canteen services in EPFO RO Bathinda office shall be initially for a period of one year which can be extended further on yearly basis not exceeding 3 years as a whole, if the services are found to be satisfactory to EPFO. However, the rates given by the Tender applying agency in the "Annexure-B" and approved by the EPFO will be valid for one year and after one year the rates can be enhanced by up to 15% of the existing rates. The Tender applying agency has no right to enhance the rate of any item on his own and same may be decided by a committee constituted by EPFO.

11. Scope of work

' 11 .1 Providing tea/beverages/lunch/snacks at Canteen in EPFO office Bathinda.

11.2 Providing tea/snacks/lunch (buffet/packed) etc. in meeting/conference of EPFO, RO, Bathinda.

11.3 Providing tea/snacks/lunch in the officer's room & Branches as per the request of officers & staff. For this purpose, it is necessary that Tender applying agency should employ sufficient number of employees

11.4 Proper upkeep of all fixture & fittings and equipment in the canteen. 11 .5 Cleaning of water cooler installed in canteen once every week. 11.6 Providing pest control in Canteen areas once in a week.

12. The servicing & maintenance of fixtures and fittings during the contract period will be done by the Tender applying agency. The Tender applying agency has to ensure that these items should be in running condition 'in all the times and shall handover all these items provided to him at the time of termination of contract in running condition. Failing which recovery shall

be effected on the deposit amount.

13. The Tender applying agency should use only branded/qualitative raw materials in preparation of food items in the Canteen as per the following

manner:-

PERMISSIBLE BRANDS OF CONSUMABLES

ITEM BRAND Salt Iodized salt such as Tata, Annapurna, Nature

Fresh Spices MOH, MTR or equivalent brands Ketchup Maaaie, Kissan, Heinz Oil Refined oil such as Sundroo, Nature Fresh Pickle Mother's or Chandelkar's or Priya or Nillons Atta Ashirvad, Pillsbury, Nature Fresh, Shakti Bhoa Butter Amul, Britannia, Mother Dairy Bread Spencer's/Monqinis/Modern/ Jasiya/Britania/Bonn Jam Kissan Milk Toned milk of Mother Dairy, Saras, Yerka Paneer Amul/Mother Dairy/Yerka Tea Brook Bond, Lipton, Tata, Society . Coffee Nescafe, Rich, Bru Biscuits Britania, Parle G, Good day, Priya Gold Ice Cream, Mother Dairy, Amul, Cream Bell-all varieties Mixtures/Chips Haldiram's Bikaner, Blkaii, BhikhaRam Chand Mal Bason, Dal Good Quality/self arindedl Cold Drinks Pepsi, Coke etc Juices Real, Trooicana Sweet Bikaner, Haldiram, Bikaii Lemon Water Limca, Nimbooz Lassi, Curd Amul, Mother Dairy, Saras, Yerka

If any times above mentioned brands are not available in the market, packed raw materials of equivalent bands can be used with the approval of Assistant P.F. Commissioner (Admn.)

14. Any officer authorized by Assistant P.F. Commissioner (Admn.J/Caretaker can any time inspect the quality of raw materials used by the Tender applying agency. If it is found that poor quality or branded raw material is not being used a penalty of Rs. 1000/- (one thousand only) per incident may be imposed on the Tender applying agency. In case it is found that the Tender applying agency intentionally using such poor quality raw material again, action including termination of contract can be taken. The officer also reserves the right to ask the Tender applying agency to remove and replace any of the workers engaged by him to ensure quality service and the Tender applying agency shall have to replace any of the workers concerned within a week from the date of such communication.

15. The Tender applying agency shall provide equipment and the appliances for food preparation, storage and service of food. The arrangement of crockery, cutlery, glassware, utensils and other service-ware required for the smooth operation for the use in canteen &

meetings/conferences/training will be arranged by the Tender applying agency & no additional cost for this will be given by EPFO, RO, Bathinda.

16. The Tender applying agency/service provider shall be responsible for the security & safety of the canteen & all the furniture, fixtures & equipment of the canteen. In case of any damage/loss occurred due to negligence on the part of worker employed by the Tender applying agency. T~e Tender applying agency will be liable for compensating the loss and decision of Regional P.F. Commissioner-I, RO, Bathinda regarding quantum of loss will be final and binding. ,

17. If the services provided by the Tender applying agency are found to unsatisfactory, the contract is liable to be terminated with one month notice and the Tender applying agency shall forfeit the security deposit/portion of it as decided by the Regional P.F. Commissioner-I, RO, Bathinda and his decision shall be final and binding.

18. The Tender applying agency shall abide _by the state labour and Government of India (Ministry of Labour) rules an regulation and all other statutory Acts and regulation and rules relevant to this contract including works contract act, minimum wage act, Employee Provident Fund Act and ESI etc.

19. The Tender applying agency shall not have tenancy right and shall have to vacate the place allotted to him immediately on expiry/termination of the contract or when requisitioned by Regional P.F. Commissioner-I; RO, Bathinda.

20. In case, it is found that the kitchen area is not kept in clean and hygienic condition, suitable penalty as deemed fit by Regional P.F. Commissioner-I, RO, Bathinda will be levied.

21. The Tender applying agency shall hire workers after medical examination subject to labour laws. The workers shall be subjected to medical checkups at the discretion of the EPFO, RO, Bathinda. The Tender applying agency will withdraw any person who is not found medically fit for the job.

22. A list of workers engaged by the Tender applying agency for the work should be provided giving their names, addresses and other relevant details time to time.

23. The service provider/Tender applying agency shall ensure that use of electricity and water supplies by the EPFO, SRO, Bathinda is made judiciously and economically.

24. All the employees of the service provider/Tender applying agency shall be provided with proper uniform, shoes etc, by the· service provider/Tender applying agency and shall ensure that they appear presentable. Each employee shall carry an i~entification badge with name at the time of working.

25. The service provider/Tender applying agency shall not assign or sublet this contract or any part therof to a third party.

26. The service provider/Tender applying agency shall display the rate list of eatables supplied with quantity /weight at the prominent visible places and shall charge only such rates as mutually decided and displayed. The Regional P.F. Commissioner-I, RO, Bathinda reserves the right to direct service provider/Tender applying agency for introduction of any additional items in the canteen, the rates of which will be decided mutually.

27. The cost of lunch, snacks given by the service provider/Tender applying agency in the financial bid, for canteen and for meeting/conference etc. should include cost of manpower/additional manpower required for servicing the food items. No additional service charge or any other cost

will be given for his purpose.

28. The canteen will be used exclusively for the purpose of staff /officer of EPFO, RO, Bathinda and the visitor of EPFO, RO, Building and no outsider should be allowed and if any time it is found that the food items prepared in the canteen was served to outsiders without the approval of Regional P.F. Commissioner-I, RO, Bathinda action of forfeiture of performance security alongwith termination of contract can be initiated.

29. The bids will be evaluated on the basis of parameters given in technical bids and the rates given in the financial bid.

30. The Tender applying agency/service provider shall expect if and so for as the contract provides otherwise, indemnify the EPFO, RO, Bathinda against all losses and claims in respect of

a) Death of or injury to any person, or b) Los or damage to any property.

Which may arise out of or in consequence of the running of the canteen and all claims, proceedings, damages, costs, charges and expenses whatsoever in respect thereof.

31. The Catering services will be provided to the staff and visitors attending the office.

32. The Canteen staff engaged by the contractor shall be over the age of 18 years.

33. The Tender applying agency/service provider will have to keep the canteen open from 08.30 a.m. to 06.00 p.m. form Monday to Friday.

34. The Tender applying agency/service provider shall be provided space, electricity & water by EPFO, RO, Bathinda free of cost.

35. Validity of the Contract will be for one ( 1) year from the date of signing the Agreement as the date of comment specified as the agreement subject to continuation with the approval of the competent Authority.

36. The Tender applying agency/service provider should not sell any junk food as per the directives of the Ministry for Health and Family Welfare, Govt. of India letter No. 18-9 /2007-U 1 (A) dated 13/3/2007.

37. Cost of the provisions, Milk, Vegetable as also the labour charges (including statutory contributions, if any) and the Tender applying agency/service provider's margin will be included in the · rate quoted/accepted.

The Tender applying agency/service provider will have to enter into an agreement to provide canteen services on the above terms and conditions.

This issue with the approval of RPFC-1/0/C

(K.S. Saini) Regional P. F. Commissioner-II

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DECLERATION

I/We undersigned being the Tender applying agency as mentioned in the technical bid, hereby apply to the EPFO for providing Canteen services at Regional office, Urban Estate, Phase-I, Near TV Tower, Bathinda as described above I accordance with the terms and conditions of the tender. I/We have read and understood the terms and conditions of the tender and hereby unequivocally accept the same.

Place : ---

Date: ----

Signature of the Tender applying agency with Seal o( the Firm/company

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