Application Form - Messe München

transport logistic Americas 2020

November 10 – 12, 2020

Miami Beach Convention Center, Miami

Contact: Messe München GmbH Messegelände 81823 München, Germany Tel. (+49 89) 9 49-2 04 28 [email protected] www.transportlogisticexhibitions.com

Application Form

EXHIBITOR DETAILS

COMPANY (Please underline keyword for alphabetical entry)

STREET, P.O. Box

COUNTRY, TOWN, POSTAL CODE

TELEPHONE TELEFAX MEMBER OF THE FOLLOWING TRADE ASSOCIATIONS:

E-MAIL WEBSITE: WWW:

CONTACT FOR TRADE FAIR ORGANIZATION, POSITION, MR MS .:

HEADQUARTERS OF THE PARENT COMPANY WITH FULL ADDRESS AND COUNTRY:

BILLING ADDRESS (only if address differs from above)

COMPANY TELEPHONE

STREET, P.O. Box TELEFAX

COUNTRY, TOWN, POSTAL CODE E-MAIL

CONTACT FOR TRADE FAIR ORGANIZATION, POSITION, Mr/Ms.

PARTICIPATION FEES

Shell scheme incl. stand space:

Standard Booth (100 sf) $ 4,300 Executive Suite (200 sf) $ 8,500

Raw space :

Space only multiple booths (min. 3 booths, each 100 sf) __________ x $ 4,200 per booth (each 100 sf) = Total $ __________ Requested stand: no. __________

All prices plus applicable taxes.

Shell scheme packages include following stand equipment: • booth-allocation within the hall • solid hard wall structure • carpeted floor • fascia listing (company name and stand no.)

• spotlights and power socket (0.5 kW/220V/13 A) • Furniture Standard Booth: 1 counter (lockable), 1 table, 2 Chairs • Furniture Executive Suite: 1 cabinet (lockable), 1 double sofa, 2 single chairs, 1 coffee table, 2 plants - catalogue / internet entry (company name, stand no.)

Are you planning a two-storey stand?

yes

no Upper storey stand space costs 50% of the price of the respective ground-floor space.

Co-exhibitors: __________ companies (The registration fee is USD 350 for each co-exhibitor admitted. Please specify on separate form and send in for organizer’s approval).

The objects registered for and brought to the fair are our property: yes no

If no: property of the following company/companies (full addresses):

INDEX OF PRODUCTS AND SERVICES: see overleaf (Please complete and submit the attachment together with this application form)

Please take note of the 2020 Exhibitor Agreement and Rules as well as the Show Regulations. The attached 2020 Exhibitor Agreement and Rules as well as the Show Regulations are recognized as legally binding in all parts. Each applicant acting on behalf of a third party shall be directly liable for meeting the demands of MMG in respect of the above fair.

Place and date Company stamp and legally binding signature. Please also print name


November 10 – 12, 2020



INDEX OF PRODUCTS AND SERVICES (Attachment to transport logistic Americas 2020 application form)

COMPANY (Please underline keyword for alphabetical entry)

STREET, P.O. Box

COUNTRY, TOWN, POSTAL CODE

We shall be presenting exhibits and/or services which come under the following product group(s) in the transport logistic Americas product index:

1. Telematics (ITS), logistics, E-Commerce

(communications, data processing, control)

1.1 Communications systems

1.1.1 Work-station systems for communications technology

1.1.2 Digital radio communications systems

1.1.3 Networked communications systems

1.1.4 Mobile communications systems

1.1.5 Display and information systems and

installations

1.2 Data processing systems

1.2.1 DP systems for logistics and transport

1.2.2 Data bases and information systems

1.2.3 On-board computers and their peripherals

1.2.4 Identification and coding systems

1.2.5 Route planning

1.2.6 IT-Security

1.3 E-commerce and e-business systems

1.3.1 E-procurement

1.3.2 CRM (Customer Relationship Management)

1.3.3 ECR (Efficient Consumer Response)

1.4 Transport control and DP systems

1.4.1 Receiving, storage and distribution of goods

1.4.2 Transport scheduling

1.4.3 Provision, maintenance and repair of transport equipment

1.4.4 DP equipment and control systems in ports, airports, terminals and in the infrastructure

1.4.5 Systems and installations for automatic identification (of containers, vehicles, loading/unloading equipment)

1.4.6 Location and navigation systems

1.5 Integrated traffic management systems

1.5.1 Operational and planning systems

1.5.2 Route and information systems

1.5.3 Systems for freight traffic management

1.5.4 Operational and communications systems for rail traffic

1.5.5 Information/control centers for traffic management

1.6 Research and development

2. Intralogistics, warehouse management systems, auto ID, packaging

2.1 Transport packaging, freight securing

2.1.1 Transport packaging for all types of freight

2.1.2 Palletizing and securing of load units with straps, bands, ropes and chains, shrink films and anti-slip materials

2.1.3 Instruments for measuring transport stress

2.2 Storage, conveying and distribution facilities

2.2.1 Warehouses

2.2.2 Storage techniques and equipment

2.2.3 Process control for storage and distribution

systems

2.2.4 Warehouse vehicles

2.2.5 Automation and control

2.2.6 Conveyor systems

2.2.7 Process control for conveyor systems

2.2.8 Distribution and loading facilities

2.2.9 Coding, labelling, marking, reading

2.2.10 Weighing systems

2.3 Facilities for loading bays and terminals (Interfaces between internal and external materials flow)

2.3.1 Ramps and ramp equipment

2.3.2 Loading and unloading equipment

2.3.3 Cranes and crane accessories

2.3.4 Straddle loaders

2.3.5 Terminal tractors


3. Freight transport systems

3.1 Road vehicles

3.1.1 Motor trucks, semi-trailer tractor units, heavy goods vehicles

3.1.2 Vans and delivery trucks

3.1.3 Trailers and semi-trailers

3.1.4 Vehicle bodies/superstructures

3.1.5 Equipment and accessories

3.2 Rail vehicles

3.2.1 Locomotives

3.2.2 Open and covered standard freight wagons

3.2.3 Special freight wagons

3.2.4 Special superstructures

3.2.5 Equipment and accessories for rail vehicles

3.3 Combined transport systems

3.3.1 Pallets

3.3.2 Containers

3.3.3 Tank and special containers

3.3.4 Interchangeable containers and superstructures

3.3.5 Small and medium-sized containers

3.3.6 Air freight pallets

3.3.7 Accessories

3.3.8 Road vehicles for transporting containers and interchangeable containers

3.3.9 Rail vehicles for transporting semi-trailers, swap trailers and containers

3.3.10 Rail vehicles for transporting articulated vehicles

3.3.11 Dual-mode transport systems

3.3.12 Roll on/roll off service and ferry transport

3.3.13 System solutions for combined transport

3.4 Logistic systems for ports and navigation

3.5 Logistic systems for the air cargo industry

3.6 Pipeline transport and power transmission systems

3.7 Maintenance and repairs

3.8 Filling-station equipment

3.9 Security systems

3.10 Transport refrigeration/Cold-chain management


4. Freight transport and logistics services

4.1 Road transport companies

4.2 Forwarding agents

4.3 Railways

4.4 Combined transport organizations

4.5 Inland shipping companies

4.6 Ocean shipping lines (general cargo, container transport, roll on/roll off transport, bulk cargoes, refrigerated cargoes, short-sea shipping)

4.7 Inland ports

4.8 Maritime ports

4.12 Express, parcel and courier services

4.13 Postal services

4.14 Freight centers/terminal operators

4.15 Transshipment, warehouse and cargo handling companies

4.16 Packaging companies

4.17 Container hire and leasing companies

4.18 Pallets logistics, loading-equipment suppliers

4.19 Waste disposal logistics, recycling

4.20 E-commerce service providers, fulfillment

4.21 Logistics providers

4.22 Charter brokers

4.23 General sales agents

4.24 Consulting, planning, logistics consulting

4.25 Organizations, trade associations

4.26 Banks, insurance companies, customs

4.27 Leasing and rental companies

4.28 Personnel leasing/personnel service

4.29 Training for careers in transport and logistics

4.30 Fuels, filling-station credit cards, AdBlue

technology

4.31 Infrastructure providers

4.32 Logistic real estate, logistics facilities

4.33 Security services

4.34 Truck models/promotional items

4.35 Trade/speciality literature


If you have specified more than one main group, please state here where your principal emphasis lies:

Place and date Company stamp and legally binding signature. Please also print name


November 10 – 12, 2020



2020 Exhibitor Agreement and Rules

The transport logistic Americas 2020 SHOW, (the “Show”) is organized by Messe München GmbH (MMG) to be held at Miami Beach Convention Center, Miami

Beach, Florida, USA (“Exhibit Facility”) over November 10–12, 2020.

1. Eligible Exhibits. MMG reserves the right to determine eligibility of any company or product to participate in the Show. MMG may, in its sole discretion, refuse rental of exhibit space to any company whose display of goods or services is not, in the opinion of MMG, compatible with the objectives of the Show. MMG’s right to refuse eligibility or participation in the Show extends through the final day of Show. MMG’s determination of ineligibility or non -participation in the Show shall be deemed a “cancellation by Exhibitor” for purposes of Section 5.

2. Space Rental Charge. The exhibit space rental charge is $4,300 (USD) per standard booth, $8,500 (USD) per Executive Suite and $4,200 (USD) per raw booth (minimum 3 booths). Any additional services other than those mentioned in the Exhibitor Agreement required by the Exhibitor shall be requested in writing and are invoiced separately by MMG´s selected contractor The Freeman Company, LLC, having its principal place of business at 1600 Viceroy Dr ive, Suite 100, Dallas, TX, 75235 (“Freeman”).

3. Payment. The deadlines for payment given in the invoices must be observed. Prior payment in full of the amount invoiced is a condition for access to th e exhibition area, an entry in the catalogue, and provision of workers ’ and exhibitors’ passes.

4. Allocation of Space and Assignment. Whenever possible, space assignments will be made by MMG in keeping with the preferences stipulated by the Exhibitor. However, MMG reserves the right to make the final determination for all booth assignments in the best interest of the Show.

5. Cancellation and Booth Downsizing of Expo Contract. All cancellations by Exhibitors must be in writing to: Messe Muenchen GmbH, Am Messesee 2, 81823 Muenchen, Germany, and shall become effective when approved by MMG. In the event of cancellation of this contract by Exhibitor or MMG, Exhibitor agrees to forfeit payments already made, and agrees to pay the remaining balance due unless waived by MMG. If on May 15, 2020, Exhibitor neither cancels this contract nor pays the balance due, Exhibitor agrees that this contract shall be considered as canceled and further agrees to forfeit all payments made to MMG under this contract. Should Exhibitor pay the balance d ue on or before May 15, 2020 and subsequently seek to cancel this contract, Exhibitor forfeits all payments made to MMG under this contract. In any of these events, Exhibitor agrees that MMG shall have the right to use the subject space to suit its own convenience, including the selling of such space to another exhibitor without any rebate or refund to Exhibitor. If Exhibitor or MMG reduces the space reserved, this cancellation clause will also apply to that portion of the space canceled.

6. Indemnification. Exhibitor shall indemnify, hold harmless and defend MMG, the Exhibit Facility and each of their respective agents, contractors, directors, and employees from any and all losses, claims, liability, damage, action, judgment recovered from or asserted against them, or other expense (including, without limitation, attorneys’ fees and expenses) arising out of or relating to 1) the Exhibitor’s use of the Exhibit Facility; 2) the conduct of Exhibitor’s business or from any activity, work, or things that may be perm itted or suffered by Exhibitor in or about the exhibit and the Exhibit Facility; 3) from any breach or default in the performance or any obligation on the Exhibitor’s part to be performed under any provision of the Exhibitor Agreement or these Rules ; 4) Exhibitor’s failure to comply with any applicable law or regula tion; or 5) from any negligence of Exhibitor or any of its agents, contractors, employees, or invitees, including but not limited to the use of patented, trademarked or copyrighted materials, eq uipment, devices, processes, or dramatic rights furnished to or used by Exhibitor or its agents, contractors or employees in connection with the exhibit at the Exhibit Facility. The terms of this provision shall survive the termination or expiration of this Exhibitor Agreement.

7. Insurance. It shall be the Exhibitor’s obligation to secure, maintain and furnish all insurance necessary and provide to MMG written evidence of its commercial general liability insurance against claims for bodily injury or death from property damage occurring in or upon or resulting from the premises leased. Requirements that Exhibitor must comply with are as follows: current Commercial General and product liability insurance of $1,000,000 per occurrence, $2,000,000 dollars annual aggregate, and applicable minimum requirements covering workers compensation insurance for statutory benefits and Employers Liability.

8. Sublease. Exhibitors may not assign or sublet their exhibit space with another business or firm without prior written appro val from Show MMG.

9. Installation and Dismantling Personnel. Each Exhibitor may provide their own exhibit furnishings and may specify their own independent contractor for the installation and dismantling of the exhibit. Exhibitors must notify MMG in writing before June 30, 2020 of their intent to use the services of contractors other than those selected by MMG. The Exhibitor is responsible for ensuring that any Exhibitor appointed contractor supply MMG with a valid Certificate of Insurance naming MMG and Free man as additional insured with a minimum of $3,000,000 liability coverage, including property damage.

10. Exhibits and Installation. Target move-in dates are published in the online exhibitor service manual. Installation at the Exhibit Facility will depend on the location of your exhibit space. All displays must be fully installed by 10:00 p.m. Monday November 9, 2020.

11. Display Heights. Display material (including show cases, display or storage cabinets, electrical fixtures, wire, conduits, etc.) and equipment m ust adhere to the Show 2020 Show Rules outlined on the Show website and in the Exhibitor Service Kit.

12. Positioning Equipment within Exhibit Space. Machinery may be displayed in its normal, commercial form anywhere in the booth, provided it does not obstruct sight lines of neighboring exhibitors.

13. Relocation of Exhibits. MMG reserves the right to alter the location of exhibit spaces, at its sole discretion, in the best interest of the exposition.

14. Equipment Demonstrations and/or Entertainment. The Exhibitor is solely liable for the operation of all displays and agrees to indemnify, defend and hold MMG, its officers, directors, volunteers, employees, guests, invitees, and agents harmless from any and all claims of liability arising out of Exhibitor’s exhibit, dem onstrations and the like.

15. Exhibitor Functions Show policy prohibits functions being scheduled during show hours. Show policy also prohibits product displays in hotel suites and locations other than the Exhibitor’s rented space in the exhibit hall. Any viol ation of this requirement will result in the termination of the existing contract for exhibit space. If the Exhibitor has a function in an official Show hotel, signs for that function may be placed in the public space of that hotel only. No Exhibitor signs may be placed in any other official Show hotel for any other reason.

16. Cameras and Filming Registration and attendance at or participation in the Show or MMG meetings and other activities constitutes an agreement by the Exhibitor on behalf of its employees, agents and contractors to MMG’s use and distribution (both now and in the future) of the image or voice of Exhibitor, its employees, agents and contractors in photographs, videotapes, electronic repro- ductions, or audiotapes of such events and activities. The only videotaping or electronic recording of any exhibit or equipment in the Show exhibit halls which may take place is by the Exhibitor recording his/her own exhibit or equipment. Any exhibitor taking photographs or videotape of another’s exhibit or product without permission must relinquish the film or digital media upon request; the film or digital media will be disposed of one year after being relinquished.

17. Dismantling. Exhibitors may not begin dismantling their booths in preparation for removal prior to the official closing time of 4:00 p.m. Thursday, November 12, 2020. All exhibits must be dismantled by 11:59 p.m. Friday, November 13, 2020. Any exhibit with displays or materials left within the booth without instructions will be packed and shipped at the discretion of MMG, and all charges will be applied to the Exhibitor plus applicable administrative fees.

18. Cancellation of Show. Exhibitors will not be reimbursed, and agree not to assert any claim for damages whatsoever, if the Show is canceled, postponed, curtailed or abandoned due to an act of God, war, threat of war, radioactive contamination, government retal iation against foreign enemies, federal, state or local government regulation or advisory, disasters, fire, earthquakes, hurricanes, accidents or other casualty, strikes or threat of strikes, acts of at tendees, civil disorder, terrorist acts and/or threats of terrorism, acts of foreign enemies, or a curtailment of transportation services or facilities preventing attendees from attending or a similar intervening cause beyond the control of either party making it illegal, impossible or commercially impracticable to hold the Show in MMG’s sole disc retion.

19. Exhibition Rules and Regulations. MMG reserves the right to make changes, amendments and additions to the rules at any time, and all changes, amendments an d additions so made shall be binding on the Exhibitor with the provision that all exhibitors will be advised of any such changes. MMG shall have the final determination, interpretation, and enforcement of all rules, regulations, and conditions governing Exhibitors, provided that the Exhibit Facility shall be responsible for the application, interpretation and revisions to its rules applicable to Exhibitors, with which Exhibitors also agree to comply. The Exhibit Facility’s rules are set forth at _____________. Upon any violation of the Show’s Rules by the Exhibitor, its agents, employees or contractors, MMG is entitled to exercise all rights available to it, including those set forth in Section 1 above and removal of the Exhibitor from the Show for its durat ion should a violation occur prior to or during the Show. All matters and questions not speci fically covered by these Rules are subject to the decision of MMG and those decisions will be final.

20. Security. Exhibitors are responsible for the security of their exhibit. MMG will provide crowd control admittance security. Exhibitors are encouraged to budget and make


November 10 – 12, 2020



security arrangements for valuable or sensitive items. MMG is not liable for any loss or damage to Exhibitor’s property whatsoever unless caused directly by the negligence of MMG or its employees.

21. Damage to Property. Exhibitor is liable for any damage caused by Exhibitor or its agents, employees or contractors to building floors, walls or columns, or to standard booth equipment, or to another exhibitor ’s property. Exhibitor may not apply paint, lacquer, adhesives, stickers or other coating to building columns and floors or to standard booth equipment.

22. Booth Accessibility Exhibitors shall be responsible for compliance with the Americans with Disabilities Act of 1992 with regards to their booth space, including, but not limited to wheelchair access and alternate formats of collateral materials. Further information regarding ADA compliance is available at www.usdoj.gov/crt/ada/infoline.htm.

23. Limitation of Liability. In no event shall the exhibit facility, MMG, and their owners, managers, officers or directors, agents, employees, independent contractors, subsidiaries and affiliates (collectively “MMG parties”) be liable to Exhibitor or any third party hired by or otherwise engaged by Exhibitor for any lost profits or any other indirect, special, punitive, exemplary, incidental or consequential damages, including attorneys’ fees and costs, arising out of this application and agreement or connected in any way with use of or inability to use the services outlined in this application and agreement or for any claim by Exhibitor, even if any of the MMG parties have been advised, are on notice, and/or should have been aware of the possibility of such damages. Exhibitor agrees that the MMG parties’ sole and maximum liability to Exhibitor regardless of the circumstances shall be the refund of the exhibit booth fee. Exhibitor agrees to indemnify and defend the MMG parties from any claims brought by a third party hired by or engaged by Exhibitor for any amount beyond the exhibit booth fee. Further, Exhibitor agrees to pay all attorney’s fees and costs incurred by MMG parties arising out of or in any way related to th is application and exhibit. Exhibitor shall be solely responsible for its attorney’s fees and costs.

24. Entire Agreement. This agreement constitutes the entire agreement between MMG and Exhibitor. It may not be modified orally, by phone or by email. It may be modified only in writing and signed by MMG and Exhibitor.

25. Governing Law. The entire provisions of this Agreement shall be governed by and construed in accordance with the laws of Federal Republic of Germany; standard international law is excluded.

26. Place of performance and legal venue. The legal venue for all disputes arising from this contract is Munich when the contracting parties are merchants, legal entities or special assets under public law, or when at least one of the contracting parties does not have a general legal venue in the Federal Republic of Germany, or when after conclusion of contract the party moves its domicile or habitual abode outside the Federal Republic of Germany, or when its domicile or personal abode is unknown at the time of commencement of action. Alternatively, Messe München GmbH is also entitled to bring action at the general legal venue of the customer. The place of performance for all obligations arising from this contract is Munich.

http://www.usdoj.gov/crt/ada/infoline.htm

Guidelines for Display Rules & Regulations2014 Update

Made possible by a generous grant from

2© 2014 IAEE. No cost to members in good standing for including these guidelines in exhibitor service kits

and/or in their event's rules and regulations at www.tradeshowstore.com – non member rates apply.

ContentsLinear Booth and Corner Booth 4

Perimeter Booth 5

End-cap Booth 6

Peninsula Booth 7

Split Island Booth 8

Island Booth 9

Extended Header Booth 10

Other Important Considerations 11

Issues Common To All Booth Types 12-14

Advisory Notes To Exhibition Organizers 15-16

PLAN VIEW

LEFT SIDE VIEW

END-CAP BOOTH

FRONT VIEW

ELSI

A

ELSI

A

AISLE

'01

'5

5' 10' 5'(1.524M) (1.524M)(3.048M)

)M425.1(

)M4840.3(

'4

5' 10' 5'(3.048M)(1.524M) (1.524M)

)M912.1(

'8

)M834.2(

5'

10'

'4

(3.048M)

(1.524M)

)M912.1(

10'5'

'8

'4

20'

10'

)M834.2(

)M912.1(

PLAN VIEW LEFT SIDE VIEW

PENINSULA BOOTHFRONT VIEW

AIS

LE

AIS

LE

AISLE(6.096M)

(1.524M)(3.048M)

(6.0

96M

)

4'

5' 10' 5'(3.048M)(1.524M) (1.524M)

(1.2

19M

)

MA

X. P

ER

MIS

SIB

LE

(6.096M)

(1.524M)

(1.2

19M

)(1

.219

M)

10'5' 5'(1.524M)

20'

20'

4'

5'

20'

MA

X. P

ER

MIS

SIB

LE

10'

4'

5'

MA

X. P

ER

MIS

SIB

LE

20' 20'

10'

10'

5'

(3.048M)

(3.0

48M

)

(1.5

24M

)8'

4'

(2.4

38M

)

(1.2

19M

)

PLAN VIEW

FRONT VIEW

LEFT SIDE VIEW

5'

5'

4'(1

.219

M)

(1.524M)

(1.524M)

10' X 10' LINEAR BOOTH

10'

8'

10'

4'

4'

5'

5'

PLAN VIEW

LEFT SIDE VIEW

FRONT VIEW

SPLIT ISLAND BOOTH

ELSI

A

ELSI

A

AISLE

AISLE

WALL

WALL

WALL

WALL

'02

20'(6.096M)

)M690.6(

'61)

M778.4(

'02)

M690.6(

(3.048M)

(3.0

48M

)

(1.5

24M

)(2

.438

M)

(1.2

19M

)

PLAN VIEW

FRONT VIEW

LEFT SIDE VIEW

(1.2

19M

)

(1.524M)

(1.524M)

10' X 10' PERIMETER BOOTH

10'

5'

10'

4'

8'

12'

(3.6

58M

)

8'

12'

5'

5'

4'

(2.4

38M

)(3.6

58M

)

4'

5'

10'

12'

8'

5'

4'

PLAN VIEW

FRONT VIEW

ISLAND BOOTH

ELSI

A

ELSI

A

AISLE

AISLE

'02

20'(6.096M)

)M690.6(

'61)

M778.4(

(3.0

48M

) (1.5

24M

)(2

.438

M)

PLAN VIEW

FRONT VIEW

LEFT SIDE VIEW

(1.2

19M

)

(1.524M)

(3.048M)

10' X 20' EXTENDED HEADER BOOTH

20'

10'

5'

(6.096M)

4'(1

.219

M)

8' 4' 8'(1.219M) (2.438M)(2.438M)

1'(.

305M

)

8'

8'

10'

1'4'

5'

1'

(.30

5M)

(.305M)

(2.4

38M

)

20'

4'

4'

8'

10'

8' 5'

5'

1'

4'

8'

8'

10'

10'

5'

(3.048M)

(3.0

48M

) (1.5

24M

)8'

4'

(2.4

38M

)

(1.2

19M

)

PLAN VIEW

FRONT VIEW

LEFT SIDE VIEW

5'

5'

4'(1

.219

M)

(1.524M)

(1.524M)

CANOPIES AND CEILINGS

5'

5'

8'

4'

10' 10'



Guidelines for Display Rules and Regulations 2014 Update

The following Guidelines for Display Rules and Regulations have been

established by the International Association of Exhibitions and Events™

(IAEE). Guidelines for Display Rules and Regulations are created to promote

continuity and consistency among North American exhibitions and events. They

are the model for most domestic exhibitions and events. It is recommended

that exhibition organizers include a copy in the Exhibition Prospectus and/or

Exhibitor Rules and Regulations.

This revised 2014 edition of IAEE’s Guidelines for Display Rules and

Regulations is offered as a resource for exhibitions and events organizers to

use in creating consistent and fair exhibiting standards for their events. These

Guidelines afford exhibitors a maximum return on their exhibit investments.

Compliance with fire, safety, Americans with Disabilities Act (ADA), and other

state, federal or provincial government requirements has also been addressed.

However, always check with a local exhibition service contractor and the facility

for local regulations.

It is IAEE’s goal that the display rules and regulations, ultimately developed

by each exhibitions and events organizer, shall provide exhibitors with all the

information necessary to properly design and build exhibits, as well as plan their

booth’s layout and content. Show organizers should present the professional

standards expected of exhibitors. Finally, they should assure all exhibitors,

regardless of exhibit size or location, an environment conducive to successful

interaction with their audiences.

IAEE is a global association that serves as the foremost authority on exhibitions

and events management and operations.

For display rules and regulations specific to an exhibition or event, consult the exhibition or event organizer.



10'

10'

5'

(3.048M)

(3.0

48M

)

(1.5

24M

)8'

4'

(2.4

38M

)

(1.2

19M

)

PLAN VIEW

FRONT VIEW

LEFT SIDE VIEW

5'

5'

4'(1

.219

M)

(1.524M)

(1.524M)


10'

8'

10'

4'

4'

5'

5'

10'

10'

5'

(3.048M)

(3.0

48M

)

(1.5

24M

)8'

4'

(2.4

38M

)

(1.2

19M

)

PLAN VIEW

FRONT VIEW

LEFT SIDE VIEW

5'

5'

4'(1

.219

M)

(1.524M)

(1.524M)


10'

8'

10'

4'

4'

5'

5'

10'

10'

5'

(3.048M)

(3.0

48M

)

(1.5

24M

)8'

4'

(2.4

38M

)

(1.2

19M

)

PLAN VIEW

FRONT VIEW

LEFT SIDE VIEW

5'

5'

4'(1

.219

M)

(1.524M)

(1.524M)


10'

8'

10'

4'

4'

5'

5'

10'

10'

5'

(3.048M)

(3.0

48M

)

(1.5

24M

)8'

4'

(2.4

38M

)

(1.2

19M

)

PLAN VIEW

FRONT VIEW

LEFT SIDE VIEW

5'

5'

4'(1

.219

M)

(1.524M)

(1.524M)


10'

8'

10'

4'

4'

5'

5'

Linear BoothLinear Booths, also called “in-line” booths, are generally arranged in a straight line and have neighboring exhibitors on their immediate right and left, leaving only one side exposed to the aisle.

DimensionsFor purposes of consistency and ease of layout and/or reconfiguration, floor plan design in increments of 10ft (3.05m) has become the de facto standard in the United States. Therefore, unless constricted by space or other limitations, Linear Booths are most commonly 10ft (3.05m) wide and 10ft (3.05m) deep, i.e. 10ft by 10ft (3.05m by 3.05m). A maximum back wall height limitation of 8ft (2.44m) is generally specified.

Use of SpaceRegardless of the number of Linear Booths utilized, e.g. 10ft by 20ft (3.05m by 6.10m), 10ft by 30ft (3.05m by 9.14m), 10ft by 40ft (3.05m by12.19m), etc. display materials should be arranged in such a manner so as not to obstruct sight lines of neighboring exhibitors. The maximum height of 8ft (2.44m) is allowed only in the rear half of the booth space, with a 4ft (1.22m) height restriction imposed on all materials in the remaining space forward to the aisle. (See Line-of-Sight exception on page 8.) Note: When three or more Linear Booths are used in combination as a single exhibit space, the 4ft (1.22m) height limitation is applied only to that portion of exhibit space which is within 10ft (3.05m) of an adjoining booth.

Corner BoothA Corner Booth is a Linear Booth at the end of a series of in-line booths with exposure to intersecting aisles on two sides. All other guidelines for Linear Booths apply.



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Perimeter BoothA Perimeter Booth is a Linear Booth that backs to an outside wall of the exhibit facility rather than to another exhibit.

Dimensions and Use of Space

All guidelines for Linear Booths apply to Perimeter Booths except that the typical maximum back wall height is 12ft (3.66m).

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End-cap BoothAn End-cap configuration is essentially an in-line (linear) booth placed in the position of a Peninsula or Split Island. For shows that have Line-of-Sight rules and not cubic content, this configuration must follow the dimensions below. For shows that have cubic content rules, the space may be used without restriction.

DimensionsEnd-cap Booths are generally 10ft (3.05m) deep by 20ft (6.10m) wide. The maximum back wall height allowed is 8ft (2.44m) and the maximum back-wall width allowed is 10ft (3.05m) at the center of the back-wall with a maximum 5ft (1.52m) height on the two side aisles. Within 5' of the 2 side aisles, the maximum height for any display materials is 4'.

PLAN VIEW

LEFT SIDE VIEW

END-CAP BOOTH

FRONT VIEW

ELSI

A

ELSI

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'01

'5

5' 10' 5'(1.524M) (1.524M)(3.048M)

)M425.1(

)M4840.3(

'4

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)M912.1(

'8

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)M912.1(

10'5'

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)M912.1(

PLAN VIEW

LEFT SIDE VIEW

END-CAP BOOTH

FRONT VIEW

ELSI

A

ELSI

A

AISLE

'01

'5

5' 10' 5'(1.524M) (1.524M)(3.048M)

)M425.1(

)M4840.3(

'4

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)M912.1(

PLAN VIEW

LEFT SIDE VIEW

END-CAP BOOTH

FRONT VIEW

ELSI

A

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AISLE

'01

'5

5' 10' 5'(1.524M) (1.524M)(3.048M)

)M425.1(

)M4840.3(

'4

5' 10' 5'(3.048M)(1.524M) (1.524M)

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'8

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'4

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)M912.1(

10'5'

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'4

20'

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)M834.2(

)M912.1(

PLAN VIEW

LEFT SIDE VIEW

END-CAP BOOTH

FRONT VIEW

ELSI

A

ELSI

A

AISLE

'01

'5

5' 10' 5'(1.524M) (1.524M)(3.048M)

)M425.1(

)M4840.3(

'4

5' 10' 5'(3.048M)(1.524M) (1.524M)

)M912.1(

'8

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Peninsula BoothA Peninsula Booth is exposed to aisles on three sides, and comprised of a minimum of four booths. There are two types of Peninsula Booths: (a) one which backs to Linear Booths, and (b) one which backs to another Peninsula Booth and is referred to as a “Split Island Booth.”

DimensionsA Peninsula Booth is usually 20ft by 20ft (6.10m by 6.10m) or larger. When a Peninsula Booth backs up to two Linear Booths, the back wall is restricted to 4ft (1.22m) high within 5ft (1.52m) of each aisle, permitting adequate line of sight for the adjoining Linear Booths. (See Line-of-Sight exception on page 8.) A typical maximum height range allowance is 16ft to 20ft (4.88m to 6.10m), including signage for the center portion of the back wall. Double-sided signs, logos and graphics shall be set back ten feet (10’) (3.05m) from adjacent booths.



PLAN VIEW

LEFT SIDE VIEW

FRONT VIEW

SPLIT ISLAND BOOTH

ELSI

A

ELSI

A

AISLE

AISLE

WALL

WALL

WALL

WALL

'02

20'(6.096M)

)M690.6(

'61)

M778.4(

'02)

M690.6(

PLAN VIEW

LEFT SIDE VIEW

FRONT VIEW

SPLIT ISLAND BOOTH

ELSI

A

ELSI

A

AISLE

AISLE

WALL

WALL

WALL

WALL

'02

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)M690.6(

'61)

M778.4(

'02)

M690.6(

PLAN VIEW

LEFT SIDE VIEW

FRONT VIEW

SPLIT ISLAND BOOTH

ELSI

A

ELSI

A

AISLE

AISLE

WALL

WALL

WALL

WALL

'02

20'(6.096M)

)M690.6(

'61)

M778.4(

'02)

M690.6(

PLAN VIEW

LEFT SIDE VIEW

FRONT VIEW

SPLIT ISLAND BOOTHEL

SIA

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A

AISLE

AISLE

WALL

WALL

WALL

WALL

'02

20'(6.096M)

)M690.6(

'61)

M778.4(

'02)

M690.6(

Split Island BoothA Split Island Booth is a Peninsula Booth which shares a common back wall with another Peninsula Booth. The entire cubic content of this booth may be used, up to the maximum allowable height, without any back wall Line-of-Sight restrictions. A typical maximum height range allowance is 16ft to 20ft (4.88m to 6.10m), including signage. The entire cubic content of the space may be used up to the maximum allowable height. Double-sided signs, logos and graphics shall be set back ten feet (10’) (3.05m) from adjacent booths.



Island BoothAn Island Booth is any size booth exposed to aisles on all four sides.

DimensionsAn Island Booth is typically 20ft by 20ft (6.10m by 6.10m) or larger, although it may be configured differently.

Use of SpaceThe entire cubic content of the space may be used up to the maximum allowable height, which is usually a range of 16ft to 20ft (4.88m to 6.10m), including signage.

PLAN VIEW

FRONT VIEW

ISLAND BOOTH

ELSI

A

ELSI

A

AISLE

AISLE

'02

20'(6.096M)

)M690.6(

'61)

M778.4(

PLAN VIEW

FRONT VIEW

ISLAND BOOTH

ELSI

A

ELSI

A

AISLE

AISLE

'02

20'(6.096M)

)M690.6(

'61)

M778.4(

PLAN VIEW

FRONT VIEW

ISLAND BOOTH

ELSI

A

ELSI

A

AISLE

AISLE

'02

20'(6.096M)

)M690.6(

'61)

M778.4(



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FRONT VIEW

LEFT SIDE VIEW

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Extended Header Booth 20ft (6.10m) or LongerAn Extended Header Booth is a Linear Booth 20ft (6.10m) or longer with a center extended header.

Dimensions and Use of Space

All guidelines for Linear Booths apply to Extended Header Booths, except that the center extended header has a maximum height of 8ft (2.44m), a maximum width of 20 percent of the length of the booth, and a maximum depth of 9ft (2.7m) from the back wall.

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FRONT VIEW

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Other Important Considerations

Canopies and Ceilings Canopies, including ceilings, umbrellas and canopy frames, can be either decorative or functional (such as to shade computer monitors from ambient light or to allow for hanging products). Canopies for Linear or Perimeter Booths should comply with Line-of-Sight requirements. (See “Use of Space” for Linear or Perimeter Booths).

The bottom of the canopy should not be lower than 7ft (2.13m) from the floor within 5ft (1.52m) of any aisle. Canopy supports should be no wider than three inches 3in (.08m). This applies to any booth configuration that has a sight line restriction, such as a Linear Booth. Fire and safety regulations in many facilities strictly govern the use of canopies, ceilings and other similar coverings. Check with the appropriate local agencies prior to determining specific exhibition rules.

Hanging Signs & GraphicsMost exhibitions and events rules allow for Hanging Signs and Graphics in all standard Peninsula and Island Booths, usually to a maximum height range of 16ft to 20ft (4.88m to 6.10m) from the top of the sign, or as determined by the show organizer. End-cap Booths do not qualify for Hanging Signs and Graphics. The distance is measured from the floor to the top of the sign. Whether suspended from above, or supported from below, they should comply with all ordinary use-of-space requirements. For example, the highest point of any sign should not exceed the maximum allowable height for the booth type.

Hanging Signs and Graphics should be set back 10ft (3.05m) from adjacent booths and be directly over contracted space only.

Approval for the use of Hanging Signs and Graphics, at any height, should be received from the exhibitions or events organizer at least 60 days prior to installation. Variances may be issued at the exhibitions or events management’s discretion. Drawings should be available for inspection.

TowersA Tower is a free-standing exhibit component separate from the main exhibit fixture. The height restriction is the same as that which applies to the appropriate exhibit space configuration being used.

Towers in excess of 8ft (2.44m) should have drawings available for inspection. Fire and safety regulations in many facilities strictly govern the use of Towers. A building permit or safety lines may be required.

Multi-story ExhibitA Multi-story Exhibit is a booth where the display fixture includes two or more levels. In many cities, a Multi-story Exhibit requires prior approval by the exhibit facility, and/or relevant local government agency, as well as show management because it is deemed to be a “structure” for building purposes. The city building department generally needs to issue a building permit based on an application and drawings prepared and submitted by a licensed architect or engineer. Exhibitors should obtain local building regulations early on to ensure that all time constraints are met. Exhibitions and events organizers should be prepared to assist exhibitors in this application process.

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PLAN VIEW

FRONT VIEW

LEFT SIDE VIEW

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PLAN VIEW

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5'

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PLAN VIEW

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Issues Common To All Booth Types

Americans with Disabilities Act (ADA)All exhibiting companies are required to be in compliance with the Americans with Disabilities Act (ADA), and are encouraged to be sensitive, and as reasonably accommodating as possible, to attendees with disabilities. Information regarding ADA compliance is available from the U.S. Department of Justice ADA Information Line (800) 514-0301, and from the ADA website at www.ada.gov. Some examples of how to design an exhibit for ADA compliance:

• Make exhibits wheelchair accessible by ramping raised exhibit flooring without extending a ramp into the aisle. Note: a standard wheelchair ramp should have a grade no steeper than 1:12. This means that for every inch of rise (change in height), there should be 12 inches of run (change in length)

• Ramp the entry or use hydraulic lifts to trailer exhibits

• Avoid double-padded plush carpet to ease mobility device navigation

• Provide the same attendee experience on both levels of a two-story exhibit

• Offer a signer or other auxiliary hearing-impaired apparatus for sound presentations or have a printed copy of the presentation available

• Run an audio presentation for people with sight problems

• Arrange touch screen displays at a height to accommodate a person sitting in a wheelchair

To avoid heavy fines by the U. S. Department of Justice, exhibitors must adhere to the ADA rules. Exhibits are not exempt from ADA compliance.

Structural IntegrityAll exhibit displays should be designed and erected in a manner that will withstand normal contact or vibration caused by neighboring exhibitors, hall laborers, or installation/dismantling equipment, such as fork lifts. Displays should also be able to withstand moderate wind effects that may occur in the exhibit hall when freight doors are open. Refer to local building codes that regulate temporary structures.

It is recommended that all 20ft by 20ft (6.10m by 6.10m) and over exhibits require a drawing, plans or renderings, preferably digital, to be submitted to the show organizer, and to the show's general service contractor.

Exhibitors should ensure that any display fixtures such as tables, racks, or shelves are designed and installed properly to support the product or marketing materials to be displayed.

Flammable and Toxic MaterialsAll materials used in display construction or decorating should be made of fire retardant materials and be certified as flame retardant. Samples should also be available for testing. Materials that cannot be treated to meet the requirements should not be used. A flame-proofing certificate should be available for inspection. Exhibitors should be aware of local regulations regarding fire/safety and environment which must be adhered to.

Exhibitors should dispose of any waste products they generate during the exhibition in accordance with guidelines established by the Environmental Protection Agency and the facility.

StorageFire regulations in most exhibit facilities prohibit storing product, literature, empty packing containers, or packing materials behind back drapes or under draped tables. In most cases, however, exhibitors may store a limited supply of literature or product appropriately within the booth area, so long as these items do not impede access to utility services, create a safety problem, or look unsightly.



Issues Common To All Booth Types (continued)

ElectricalEvery exhibit facility has different electrical requirements. However, minimum guidelines are suggested:

• All 110-volt wiring should be grounded three-wire.

• Wiring that touches the floor should be “SO” cord (minimum 14-gauge/three-wire) flat cord, which is insulated to qualify for “extra hard usage.”

• Cord wiring above floor level can be “SJ” which is rated for “hard usage.”

• Using zip cords, two-wire cords, latex cords, plastic cords, lamp cords, open clip sockets, and two-wire clamp-on fixtures is not recommended and is often prohibited. Cube taps should be prohibited.

• Power strips (multi-plug connectors) should be UL approved, with built-in over-load surge protectors.

LightingExhibitors should adhere to the following suggested minimum guidelines when determining booth lighting:

• No lighting, fixtures, lighting trusses, or overhead lighting are allowed outside the boundaries of the exhibit space. Exhibitors intending to use hanging light systems should submit drawings to exhibition management for approval.

• Lighting, including gobos, should be directed to the inner confines of the booth space. Lighting should not project onto other exhibits or exhibition aisles.

• Lighting that is potentially harmful, such as lasers, ultraviolet lights or flashing or strobe lights that can trigger photosensitive epilepsy should comply with facility rules and be approved in writing by exhibition management.

• Lighting that spins, rotates, pulsates, and other specialized lighting effects should be in good taste and not interfere with neighboring exhibitors or otherwise detract from the general atmosphere of the event.

• LED lights can be very bright yet generally generate less heat.

• Currently, some convention facilities are not allowing certain types of quartz halogen lighting fixtures in exhibits due to potential fire hazards. Check with exhibition management.

• Reduced lighting for theater areas should be approved by the exhibition organizer, the utility provider, and the exhibit facility.

DemonstrationsAs a matter of safety and courtesy to others, exhibitors should conduct sales presentations and product demonstrations in a manner which assures all exhibitor personnel and attendees are within the contracted exhibit space and not encroaching on the aisle or neighboring exhibits. It is the responsibility of each exhibitor to arrange displays, product presentation, audio visual presentations, and demonstration areas to ensure compliance. Exhibitors should be aware of local regulations regarding fire/safety and environment which must be adhered to.

Special caution should be taken when demonstrating machinery or equipment that has moving parts, cooking equipment with an open flame, or any product that is otherwise potentially dangerous. Exhibitors should establish a minimum setback of 3ft (.91m) and/or install hazard barriers as necessary to prevent accidental injury to spectators. Additionally, demonstrations should only be conducted by qualified personnel.



Issues Common To All Booth Types (continued)

Sound/MusicIn general, exhibitors may use sound equipment in their booths so long as the noise level does not disrupt the activities of neighboring exhibitors. Speakers and other sound devices should be positioned so as to direct sound into the booth rather than into the aisle. Rule of thumb: Sound and noise should not exceed 85 decibels when measured from the aisle immediately in front of a booth. (Refer to OSHA at www.osha.gov for more information.)

Exhibitors should be aware that music played in their booths, whether live or recorded, may be subject to laws governing the use of copyrighted compositions. ASCAP, BMI, and SESAC are three authorized licensing organizations that collect copyright fees on behalf of composers and publishers of music.

VehiclesVehicles: Rules vary depending on the facility, but generally it is required that vehicles on display have no more than one fourth tank of gas. The filler cap should be sealed and the batteries disconnected. External chargers are usually recommended for demonstration purposes. Keys should always be surrendered to show management while participating in an exhibition or event.



Advisory Notes To Exhibition Organizers

End-cap Booths: End-cap Booths cause more problems between exhibitors than any other type of booth, because most exhibitors fail to observe back wall height restrictions. Exhibition managers should be alert to exhibitors reserving End-cap configurations to ensure they do not violate Linear Booth Line-of-Sight regulations for neighboring exhibits.

Fire Equipment: Fire hoses, extinguishers, and audible or visual devices for fire alarms should be visible and accessible at all times.

Hanging Signs: Although these Guidelines indicate 16ft to 20ft (4.88m to 6.10m) as a maximum height range from the top of the sign, some exhibitions permit other heights, or have no height limit. Caution should be exercised so exhibitors will not compete over air space for Hanging Signs. Most show organizers limit the height of signs.

Exhibitors should be advised to install “hanging points” at the time of manufacture of the sign or display. It is also advisable to have Hanging Signs labeled and cased separately so that they can be easily identified on-site as they usually must be installed before other exhibit construction can begin.

Hardwall Booths: Exhibitions that provide Hardwall Booths should specify if these structures can be used for display and attaching products.

Full Cubic Content in Linear Space: It is the responsibility of the exhibitions or events organizer to establish rules to best achieve the goals for their exhibition or event based on the nature of their exhibition and event, and industry sector it serves.

Cubic Content Definition: Using the perimeter lines of a booth as a guide, the exhibitor may install a booth up to these lines and utilize all the volume of space within these lines up to the maximum height permitted by the show rules as determined by the show organizer.

It is the choice of the exhibitions or events organizer to allow use of full Cubic Content in linear exhibit space or to observe the Line-of-Sight set-back rule. It is common at certain types of exhibitions or events to eliminate the Line-of-Sight requirement for Linear, End-cap, and Peninsula Booths that back up to Linear Booths. This permits exhibitors to utilize the full Cubic Content of the booth.

Organizers that permit use of Cubic Content in Linear Booths do so for one or all of these reasons:

• Cubic Content is more conducive to certain types of product displays or experiences.

• Cubic Content maximizes the exhibit space and investment.

• International exhibitions generally utilize Cubic Content making the show friendlier to international exhibitors.

• Cubic Content reduces the need to police exhibits to enforce setback rules.

Use of Cubic Content may create situations where the organizer must address exhibits that have unfinished walls. A determination must be made as to responsibility for finishing these unfinished walls.

It is prudent for the exhibitions or events organizer considering Cubic Content to examine the concerns, advantages and disadvantages prior to putting Cubic Content guidelines into practice. It is often wise to consult with the exhibition’s Exhibits Advisory Board or perhaps conduct a focus group of the exhibition’s or event's exhibitors to determine their interest and gain their feedback and support for the concept. Exhibitions and events organizers must be proactive in communicating with exhibitors and understanding the effect it will have on the exhibition or event.

To learn more about Full Cubic Content, read the IAEE White Paper: Evaluating and Implementing Cubic Content into Linear Exhibit Space.



Advisory Notes To Exhibition Organizers (continued)

Perimeter Openings: Large Peninsulas and Islands with long high walls can create a “tunnel-like” effect. Exhibitors may be required to install a minimum 6ft (1.83m) opening every 30ft (9.14m).

Pipe and Drape: These are commonly used at exhibitions and events in the United States to define exhibit space. Exhibitions and events organizers often include in their rules and regulations that this equipment is not intended as a display fixture. Therefore, product and signs should not be attached or affixed. Measurements of booths must allow for size of pipe on sides and back.

Product Height: Some exhibitors have products that exceed display height restrictions. Exhibitions and events organizers should establish guidelines for displaying such products. For example, some exhibitions or events require that these exhibitors reserve only perimeter space. Products exceeding height restrictions for Islands and Peninsulas are usually permitted, providing they are displayed in operating mode, and the names and logos, etc. on the product are as it is sold.

Height Variances: Height Variances may be issued for all types of booths. However, in a Linear Booth, the back side of any structure over 8ft (2.44m) must be free of trademarks, graphics and/or logos.

Environmental Responsibility: Exhibitions and events, by their very nature, create waste. Properly managed, exhibitions and events can recycle excess materials and supplies in useful and meaningful ways, and they can do so using methods that result in minimized impact on the environment. Exhibits should utilize recycled, renewable and energy efficient materials whenever possible.

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