Agenda Item No. 10 - alicesprings.nt.gov.au. TS... · SFAC 22/02/2018 Page 1. Agenda Item No. 10.1...

Agenda Item No. 10.1

Present

In Attendance

Public Present

Apologies

Sports Facility Advisory Committee Thursday 22 February 2018

Andy McNeil Room Alice Springs Town Council

Dr Bruce Walker (Chair)Mayor Damien Ryan (Phone in)Councillor Jamie de Brenni Councillor Matt Paterson Aaron Blacker Phillip Preece James Rebbechi Tim Pearson Ann Jacobs Lachlan Modrzynski Joel Bowden (Phone in)

Rex Mooney - Chief Executive OfficerScott Allen - Director Technical ServicesDinesh Pillay - Director FinanceEmma Kraft - Sports OfficerJoanne Craven - Executive Assistant (minutes)

Stephen Brooks - NTG Dept of Infrastructure, Planning and Logistics

Councillor Glen Auricht Jamie Orr Bernadette Shields Sarah France

Meeting opened at 12.15pm

Dr Bruce Walker introduced and welcomed the new Committee members.

2. Minutes of Previous Meeting

2.1 Minutes from the previous meeting held on Thursday 30 November 2017Minutes carried with a wording amendment to item 4.2 - Alice Springs Sports Master Plan review - Options Brief. Discussion ensued regarding the flow of conversation within item 4.2.

Moved: Cr De Brenni Seconded: Aaron Blacker CARRIED

3 Finance ReportDiscussion ensued regarding financial statement Finance report received and noted.

Moved: Cr Paterson Seconded: Phillip Preece CARRIED

4. Business Arising From Previous Minutes

SFAC 22/02/2018


4.1 Alice Springs Sports Master Plan review - Options Brief• Sports meeting have been completed with all sporting groups.• Infrastructure inventories have also been completed and a draft options brief developed.

Refer to attached.• Within the options brief should be participation levies, future development, wish lists and

general maintenance issues etc.• The Director advised that it was a great input from the sports and thanks Mr Brooks

again for his assistance.• All documentation is ready for the consultant which has saved Council some funds with

the leg work being conducted in house.• The Director advised that some information is missing and Council Officers will be

chasing that up.• Including governance and financial statements would be needed as part of this review.

Discussion ensued regarding asking each sport to provide an annual report.• The Director advised that deeds of license are to be conducted shortly and governance

and annual reports will be included within the deeds.

RecommendationThat Council approaches each sporting group and ask to report on governance and financialviability.

Moved: Lachlan Modrzynski Seconded: Ann Jacobs CARRIED

• Discussion ensued regarding going to tender using the draft option brief.• Mr Brooks stated to the Committee he is still happy to assist Council during this process.

RecommendationThis Committee recommendation proceeding to undertake tender process for development ofthe Master Plan using the draft options brief paper.

Moved: Aaron Blacker Seconded: Tim Pearson CARRIED

4.2 NTG $6.2M Media Release - Update• $5.44M announced through a media release• Anzac Oval has been a slight hold up however Mr Brooks advised that no decision has

been made yet by the NTG however 2 possible sites.• The Director advised that the tender for the hockey resurfacing is open at the moment.• Rough drawing were presented (refer to attached). Discussion ensued.• The drawings were developed following face to face meetings with the sports on site at

the 4 different locations.• All new facilities are to have a medical and referees room, public toilets.• Discussion ensued regarding each site usage, tendering separately v’s design and

construct tenders.• The Committee supported going out to tender using the drawing attached as a draft and

once properly designed by the consultant the sports will be notified to review and provide feedback.

• Discussion ensued regarding grandstand seating, shade structures, design & construct tender process, timeframes and cost saving.

SFAC 22/02/2018


RecommendationThat a brief scope of works be prepared using the proposed drawing to go out to a design and construct tender.

Moved: Cr De Brenni Seconded: Phillip Preece CARRIED

4.3 Yipirinya and School Ovals• The Director advised that there is no update on this item.

4.4 Lights at Albrecht Oval• The Director advised that Council has experiences some issues with a contractor who

had a conflict of interest with the project.• 8 weeks delay due to the issues which are now resolved and just pending the 28 days

with the Minister.• Public consultation information to be provided with the EDP to try to speed up the

process also Cr De Brenni advised to contact Mr Somerville with Department of Lands and Planning to also try and expedite the process.

5. General Business

5.1 Anzac Development• Concerns raised that information is being leaked from this Committee into other external

Committees.• The Director advised that he has had a few discussions regarding wrong information

coming out of this Committee. Discussion ensued.

5.2 Sports Facilities and Defibrillator• Do all of Council sporting facilities have defibrillators on site?• The Director advised that not all sports have a medic on site.• Discussion ensued regarding duty of care to players and general public.• Costings to be investigated.

ActionCouncil Officers to investigate the feasibility and costing of installing defibrillators within all Councils sporting facilities.

6 Next Meeting:Thursday 29 March 2018 at 12pm in the Andy McNeil Room

Meeting closed at 1.26pm

SFAC 22/02/2018

ALICE SPRINGS TOWN COUNCIL

SPORTS FACILITY ADVISORY COMMITTEE FINANCIAL REPORT FOR THE PERIOD ENDING 20 FEBRUARY 2018

$

Opening Balance 1/7/2017 493,060.00

Revenue (Budget) (Actual)

Participation Levies (Refer to Attachment 1) 48,235.58

Council Contribution 82,200.00 82,200.00

Other IncomeComprised of: Interest

Interest (Determined at year end) 10,000.00

Total Revenue 92,200.00 130,435.58

Total Sources of Funds_________________________________________________________ 623,495.58

Expenditure (Budget) (Actual)

Capital (Refer to Attachment 2) -

Operational (Refer to Attachment 2) 509.10

Total Expenditure 509.10

SFAC Reserve Balance 20 February 2018______________________________ 622,986.48

Total Potential Future Commitments (Refer Attachment 2)

Funds available assuming all potential Commitments are realised_________622,986.48

Attachment 1

SFAC Participation Levies for 2017/2018 SeasonsFINANCIAL REPORT FOR THE PERIOD ENDING 20 FEBRUARY 2018

2017-18 2017-18$ Ex GST $ Ex GST

PAID CURRENTAFL 17,809.09Athletics 714.00Baseball 1,832.12BasketballCricketHockeyNetball 18,293.46Rugby LeagueRugby UnionSoccer 8,149.09Softball 1,437.82TennisTouchASP Cricket Association

46,797.76 1,437.82

TOTAL 48,235.58

2017/18 Participation Levy will be charged at:Junior - $10.20 Adult - $30.00

Attachment 2

SFAC Expenditure and Commitments 2017/18FINANCIAL REPORT FOR THE PERIOD ENDING 20 FEBRUARY 2018

Capital Expenditure

Capital Committments (for which Purchase Orders have been raised)

Total Capital

Operational Expenditure8/12/2017 NT News - SFAC Membership Advertisement 509.10

Operational Commitments (for which Purchase Orders have been raised)

Total Operational 509.10

Total Expenditure 509.10

Other Anticipated Future Commitments not yet in the Financial System Estimate

Total Other Anticipated Future Commitments

Sports Options Brief-Summary (07.02.2018)

SPORTS OPTIONS BRIEF

SUMMARY

Hockey 2

Cricket 3

Basketball 4

Football (Soccer) 5

Rugby League 6

Rugby Union 7

Tennis 8

AFL 9

Baseball 10

Netball 11

Touch Football 12

Softball 13

Athletics 14


Sport Hockey

Date 22 Januany 2018

Meeting Attendees Bernadette Shields, Stephen Brooks, Emma Kraft, Scott Allen

Participation Numbers Participation numbers to be submitted

5 Year Sports Development Rolling Plan

Submitted

Facilities Used » Traeger Hockey (Water Based Field & GrassedField)

Short Term Issues • Turf Replacement - timing of replacing the turf with upcoming season and Masters Games

• Security

• Ablution Block (New)

» Ceilings

» Air Conditioning (New)

• Replacement of Carpet

Long Term Issues • Request for Shed (SFAC) - $70K

Proposed Future In Current Location

• Remain in current location with future openness to relocation to new site

Sport Wish List • 2 x Water Based Fields

• 2 x Grandstands

• 4 x Change Rooms

» Canteen

» Clubhouse

Meeting Notes • Turf Replacement - awaiting announcement fromNTG

• Water Purification - not ASTC responsibility

• Season start date - end April 2018

• Future use of oval - Traeger Park (big picture)

• Hockey Workshop - May 2018 (Members andMasters Games)

• Hockey will allow the use of oval during wet periods (no studs)

2


Sport Cricket

Date 22 January 2018

Meeting Attendees Bruce Walker, Matt Henderson, Stephen Brooks, Emma Kraft, Scott Allen

Participation Numbers » Seniors - 222 • Juniors-114

5 Year Sports Development Roiling Plan

Submitted

Facilities Used • Traeger Main

• Albrecht Oval

• Jim McConville Oval

• Rhonda Diano Oval

• Ross Park Cricket

• Sadadeen Oval

• Flynn Drive Oval

Short Term Issues • Additional Ovals with Sports Field Lighting - hard wicket

• Additional Oval with hard wicket

• Additional Oval with turf wicket

Long Term Issues • Expansion of Cricket in Alice Springs

• Promotion of Sport (Shield, BBL, WBBL, NICC,Imparja Cup)

• Additional Ovals with Sports Field Lighting - hard wicket (Rhonda Diano, Flynn)


• Open to relocation to new site with stipulations (preference (1) Blatherskite Park (2) Kilgariff Estate

Sport Wish List • Additional Ovals with Sports Field Lighting - hard wicket

• Shade @ Traeger Park

• Additional Oval with hard wicket

• Additional Oval with turf wicket

Meeting Notes • Growth of Junior and Women’s Cricket

• Jim McConville - Nets (Wests)

• Future of NICC / Imparja Cup

3


Sport Basketball


Meeting Attendees Steve Axten, Deb Bray, Emma Kraft, Scott Allen



Not Submitted

Facility Used • Basketball Stadium

Short Term Issues • Evaporative Coolers replacement

• Install Big Ass Fans

Long Term Issues • Grandstands

• Storage under grandstands

» Parking

• Better ways to utilise Stadium (develop Basketball)


• Happy in current location

Sport Wish List • Evaporative Coolers replacement

• Install Big Ass Fans

• Grandstands

• Storage under grandstands

• Parking

Meeting Notes • New Basketball Floor has been installed

• Rebuilding phase of sport

• Compliance - Hosting Venue

• Repairs conducted to Canteen

• Solar-awaiting connection

• Year Round Sport-40 weeks

• SFAC Application for better Disability Access into Stadium

4


Sport Football (Soccer)


Meeting Attendees Jamie Orr, Alison Hubs, Emma Kraft, Scott Allen

Participation Numbersp . . . . «t h - h ‘tt ri S - i£&

articipattoFHiumBcra to be submitted ^ <f2 o zij, j


Not Submitted

Facilities Used • Ross Park Soccer



• Traeger Hockey Field

Short Term Issues • Overuse of Main Oval

» Canteen

• Change Rooms

Long Term Issues • Overuse of Playing Fields

» Increased Sports Field Lighting

• Attraction of Big Games (A-League)

• Use of Desert Life Church Ground (future)

Proposed Future in Current Location

• Football is not prepared to relocate

Sport Wish List • 4 x Playing Fields

» 2 x Playing Fields lit for Competition and Training

• Grandstand

• Referees Room

® 4 x Change Rooms• Canteen

Meeting Notes » Concerns that relocation will lose players

• The sport is conflicted on whether it should relocate

5


Sport Rugby League


Meeting Attendees Troy Duncan, Dennis Sawtell, Emma Kraft, Scott Allen

Participation Numbers Seniors: 85

Juniors: 148 (submitted 25/01/18)


Not Submitted

Facility Used • Anzac Oval

Short Term Issues • Future Location

• Air Conditioning in Change Rooms

• Canteen Upgrade

• Power Upgrades

• Fence

• Second Playing Field

Long Term Issues • Future Location


• Canteen Upgrade

• Power Upgrades

• Fence


Willingness to Relocate • Rugby League does not want to relocate

Preferred Venue forRelocation

• Centralian Middle School

Sport Wish List • 2 x Playing Fields (Competition and Training)

• 2 x Playing Fields lit for Competition and Training

• Grandstand

• 4 x Change Rooms (Air Conditioned)

• Canteen

Meeting Notes • South of Gap is not an option

• Ownership has eroded over time

• Desert Life Church Field (possible alternate venue)

• Concerns that relocation will lose players

• The sport is conflicted on whether it should relocate

• Redevelopment - 2 stages

6


Sport Rugby Union

Date 7 February 2018

Meeting Attendees Steve Smith, Scott Allen



Not Submitted

Facilities Used • Anzac Oval

• Sadadeen Oval

• Traeger Hockey Field

Short Term Issues • Future Location


• Canteen Upgrade

• Power Upgrades

• Fence (exterior and internal)


Long Term Issues • Future Location


• Canteen Upgrade

• Power Upgrades

• Fence (exterior and internal)


Willingness to Relocate • Rugby Union does not want to relocate


• Jim McConville Complex

Sport Wish List • 2 x Playing Fields (Competition and Training)

• 2 x Playing Fields lit for Competition and Training

• Grandstand

• 4 x Change Rooms (Air Conditioned)

• Canteen

Meeting Notes • South of Gap is not an option

• Concerns that relocation will lose players

7


Sport Tennis


Meeting Attendees Tom Neville, Emma Kraft, Scott Allen

Participation Numbers

Seniors: 95

Juniors: 225

(Submitted 25/01/18)

5 Year Sports Development Roiling Plan

Submitted

Facilities Used • Traeger Tennis

Short Term Issues • Tennis Surface and Sub-Surface

Long Term Issues » Currently Land Locked

• Long Term Future of Pro Events

Willingness to Relocate • Tennis does not want to relocate in the short term

• Potential to relocate in the medium to long term


• New multi-purpose complex

Sport Wish List • 16 Lit Playing Courts to Tennis Australia Standards

• Grandstand

• Clubhouse

• Medical Room

• Umpires Room

• Change Rooms (Air Conditioned)

• Canteen

Meeting Notes • Resurfacing of current tennis courts may be the catalyst for relocation

» Concerns that relocation will lose players

8


Sport AFL


Meeting Attendees Simon Hargrave, Andy Hood, Emma Kraft, Scott Allen

Participation Numbers • Seniors - 517

» Juniors - 400


Submitted

Facilities Used » Traeger Park


• Albrecht Oval

• Rhonda Diano Oval


• Sadadeen Oval


Short Term Issues • Limited with current facilities

• AFL programs are increasing

• Co-existing with Cricket

• Seasons overlapping (AFL / Cricket)

Long Term Issues • Limited with current facilities

• Co-existing with Cricket

• Fence @ Jim McConville Oval


Willingness to Relocate • Willing to relocate to additional ova!


• New multi-purpose complex

Sport Wish List • Additional training ovals with no hard wicket

Meeting Notes • Dip in entry gate @ Albrecht Oval (safety issue)

9


Sport Baseball


Meeting Attendees Lachlan Modrzynski, Emma Kraft, Scott Allen



Submitted

Facilities Used • Lyle Kempster Oval


Short Term Issues • Liquor Licence has expired

• Increasing participation

• New ablution facilities


• Pay outstanding debt to ASTC

• Canteen (double sink)

Long Term Issues • ABL fixture

• Batting cages

• Club Room

» Dug outs

• Change Rooms

• Sound System

• Scorers Box

• Fence @ Jim McConville Oval


Willingness to Relocate • Willing to relocate to another venue


• New multi-purpose complex possibly co-exiting with Softball

Sport Wish List • Increase current facilities

• New Facility to International Standards

Meeting Notes • Baseball / Softball could co-exist

10


Sport Netball


Meeting Attendees Robyn Donnelly, Emma Kraft, Scott Allen

Participation Numbers » Seniors-479

• Juniors - 564


Submitted

Facilities Used • Pat Gallagher Netball Complex

Short Term Issues • Facility Ownership

• Fire Alarm / Security

• Shade structures for outside courts

Long Term Issues • New canteen

• Lights for car park area

• 4 x change rooms

• Power tripping

• Outside bubblers

• Repainting facility

• PA system for stadium

Willingness to Relocate • No

Sport Wish List • Stadium is handed over to Council

• New office, canteen, change rooms, public toilets

Meeting Notes • Netball / Football (Soccer) could enter into discussions to both utilise a new canteen

11

Sports Options Brief - Summary (07.02.2018)

Sport Touch Football


Meeting Attendees Tim Pearson, Emma Kraft, Scott Allen


• Juniors - 75


Submitted

Facilities Used • Flynn Drive Oval

Short Term Issues • Overuse of ovals

• Facility upgrade

Long Term Issues • Overuse of ovals

» Facility upgrade

• Grandstands

• Storage


Sport Wish List • New clubhouse, change rooms, public toilets, canteen, office, referees rooms

• Other sports be relocated

Meeting Notes • Touch Football could not co-exist with Rugby League / Rugby Union

12


Sport Softball


Meeting Attendees Brandi Larmon, Fiona Stokes, Emma Kraft, Scott Allen


• Juniors - 8


Submitted

Facilities Used • Jim McConville Oval Softball Diamonds

Short Term Issues • Outfield - levels

• Remedial works - benches, netting, poles

• Skins gravel composition

• Baseball Juniors use oval


• Cut outs in Diamond 1

Long Term Issues • Skins gravel composition


• Back nets - extended to 10m

Willingness to Relocate • Not opposed to relocation to another venue


• New multi-purpose complex possibly co-exiting with Baseball

Sport Wish List • Outfield - levels

• Remedial works - benches, netting, poles


Meeting Notes • Softball / Baseball could co-exist

• Mens NT champion ships (2019)

• Softball Championships (2019)

• Additional portable grandstands

13

Sports Options Brief - Summary (07.02.2018)

Sport Athletics


Meeting Attendees Murray Stewart, Michelle Rodrigo, Emma Kraft, ScottAllen

Participation Numbers • Seniors -1

• Juniors - 80


Submitted

Facilities Used • Rhonda Diano Oval

Short Term Issues • Increase sports field lighting


• Synthetic running track

• 100m running track with long jump pit at each end

Long Term Issues • Co-existing with other sports

• Sports field lighting (200+ lux)



Sport Wish List • Increase sports field lighting

• Synthetic running track

• 100m running track with long jump pit at each end

Meeting Notes • Can co-exist with other sports

14

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Agenda Item No. 10 - alicesprings.nt.gov.au. TS... · SFAC 22/02/2018 Page 1. Agenda Item No. 10.1...

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