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    CITIZENS’ CHARTER  

    A GUIDE FOR TAXPAYERS & INVESTORS

    “GOOD GOVERNANCE IS OUR GOAL” 

    MONCADA, TARLACEmail add: [email protected]

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    Poblacion 1, Moncada, Tarlac  Tel. No. (045) 606-5405/606-5406 loc. 101  Fax No. loc. 120

     URL: www.moncada.gov.ph   Email: [email protected] 

    As we are moving forward to the achievement of more significant projects and

    programs, we cannot forget the contributions of our past local leaders in designing the

    pattern of gradual development of our town. We are thankful for their integrity and

    compassion in administering the affairs of the municipal government. The present state

    of development that we had attained is indeed, a lasting legacy of the past and present

    leadership.

    Likewise, we cannot disregard the role of every citizen, the taxpayers who kept

    on trusting the municipal government in the performance of its mandated functions.

    The implementation therefore of R.A. 9485 of The Anti-Red Tape Act of 2007

    (ARTA) will strengthen our advocacy for good governance, not only in the local level but

    within the entire government system. The ARTA will be instrumental in fighting graft and

    corruption in the bureaucracy.

    On the whole, the recently crafted Moncada LGU C itizens’ Charter will serve the

    purpose of promoting transparency in the delivery of services to the public.

    Let us support it.

    (SGD) BENITO E. AQUINOMunicipal MayorChairperson, Steering CommitteeOn the Citizens’ Charter Initiative

    Republic of the Philippines

    MUNICIPALITY OF MONCADAProvince of Tarlac

    M E S S A G E

    http://www.moncda.com.ph/http://www.moncda.com.ph/http://www.moncda.com.ph/mailto:[email protected]:[email protected]:[email protected]:[email protected]://www.moncda.com.ph/

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    Poblacion 1, Moncada, Tarlac  Tel. No. (045) 606-5405/606-5406 loc. 101  Fax No. loc. 120

     URL: www.moncada.gov.ph   Email: [email protected] 

    The Anti-Red Tape Act of 2007 or RA 9485 implies the practice of good

    governance in our bureaucracy. A very timely program to promote integrity and

    transparency in the delivery of frontline services to the public clientele.

    It eliminates the undesirable intervention of fixers in the performance of

    mandated tasks and responsibilities, which in most cases or in the end the

    taxpayer is always the looser. Let us therefore support the law.

    Congenially, as we keep on serving our constituents, our countrymen, let

    us give the most of it by serving honestly, efficiently and effectively.

    (SGD) JESSIE E. AQUINOMunicipal Vice – Mayor

    Republic of the Philippines

    MUNICIPALITY OF MONCADAProvince of Tarlac

    OFFICE OF THE SANGGUNIANG BAYAN

    M E S S A G E

    http://www.moncda.com.ph/http://www.moncda.com.ph/http://www.moncda.com.ph/mailto:[email protected]:[email protected]:[email protected]:[email protected]://www.moncda.com.ph/

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    Republic of the PhilippinesMUNICIPALITY OF MONCADA

    Province of Tarlac-oOo-

    OFFICE OF THE SANGGUNIANG BAYAN

    EXCERPTS FROM THE MINUTES OF THE REGULAR SESSION OF THESANGGUNIANG BAYAN HELD ON THE 20th  DAY OF JULY, 2009 AT THELEGISLATIVE BUILDING SB SESSION HALL.

    PRESENT:

    HON. JESSIE E. AQUINO .. PRESIDING OFFICER

    HON. MARCLETO U. OBILLO .. PRO-TEMPOREHON. CLEOFE D. FAVIS .. MEMBERHON. AMADOR T. MENDOZA, SR. .. MEMBERHON. RICARDO D. VENGCO .. MEMBERHON. JANIUS M. YASAY .. MEMBERHON. EFREN M. RAMIREZ .. MEMBERHON. EDGARDO I. TOLENTINO .. MEMBERHON. LORETA M. UYCOCO .. MEMBERHON. RUBEN V. GAMBOA .. EX-OFFICIO MEMBERHON. RAINIER JAN V. MINA .. EX-OFFICIO MEMBER

    ABSENT : NONE

    RESOLUTION NO. 37 - 2009

    “A RESOLUTION ADOPTING THE CITIZENS’ CHARTER OF THE LOCALGOVERNMENT UNIT OF MONCADA, TARLAC AS A MEACHANISM INIMPROVING EFFICIENCY OF DELIVERING GOVERNMENT FRONTLINESERVICES.” 

    WHEREAS, in pursuance to RA 9485 or the Anti-Red Tape Act of 2007,the Local Government Unit of Moncada, Tarlac crafted a Citizens’ Charter aimedat promoting transparency in local governance with regard to the manner oftransacting with the public;

    WHEREAS , the Citizens’ Charter is an official document , a servicestandard or a pledge , that communicates information on the services providedby the concerned municipal government to the public ;

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    Whereas, to successfully implement , the said Charter needs to beadopted by the Sangguniang Bayan;

    NOW THEREFORE, on motion presented by Coun. Janius M. Yasay , theChairman of the Committee on laws and Ordinances, and unanimously

    seconded.

    RESOLVED , as it is hereby resolved to adopt the Moncada LGU Citizens’Charter as a system of improving efficiency in the delivery of governmentfrontline services.

    RESOLVED FURTHER, that the said official document shall take effectupon its approval.

    RESOLVED FINALLY, that copies of this Resolution be furnished allconcerned offices for their information and kind consideration. .

    UNANIMOUSLY APPROVED.

    We hereby certify to the correctness of the foregoing resolution .

    (SGD) ABRAHAM S. SALES, JR.Acting SB Secretary

    (SGD)JESSIE E. AQUINOMunicipal Vice-Mayor/

    Presiding Officer

    APPROVED :

    (SGD) BENITO E. AQUINOMunicipal Mayor

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    V S ON

     A progressive, peaceful and crime-freeMoncada where the people and environment

    co-exist in harmony.

    M SS ON

    To implement a system of governance

    that is responsive to the needs of its people

    and the environment in order to pursue

    sustainable growth and development, lasting

    peace and order, and genuine environmental

    preservation.

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    MUNICIPAL OFFICIALS

    Hon. Benito E. Aquino - Municipal MayorHon. Jessie E. Aquino - Municipal Vice MayorHon. Marcleto U. Obillo - CouncilorHon. Cleofe D. Favis - CouncilorHon. Amador T. Mendoza, Sr. - CouncilorHon. Ricardo D. Vengco - CouncilorHon. Janius M. Yasay - CouncilorHon. Efren M. Ramirez - CouncilorHon. Edgardo I. Tolentino - CouncilorHon. Loreta M. Uycoco - CouncilorHon. Ruben V. Gamboa, Jr. - ABC PresidentHon. Rainier Jan V. Mina - SK Federation Chairman

    DEPARTMENT HEADS

    Emilia S. Quilet - Municipal Budget Officer

    Abraham S. Sales, Jr. - Acting SB Secretary/Municipal Civil Registrar

    Amanda M. Salvador - Municipal TreasurerAgnes C. Llana - OIC –  Municipal AccountantEngr. Noel T. Esteban - Municipal Engineer

    Elidia R. Aganan - OIC-MPDCArmando B. Valenton - Municipal AssessorMiendrado G. Gabriel - OIC –  Municipal Agriculturist

    Dr. Blanca Corazon C. Rodrigo  - Rural Health Physician (RHU I)Dr. Gary Role - Rural Health Physician (RHU II)Mildred G. Arciaga - Municipal Social Welfare and

    Development Officer

    UNIT HEADS, OFFICE OF THE MAYOR

    Erwin A. Espejo - Executive Asst. to the Mayor

     Jaime O. Duque - Consultant on Municipal AffairsEmilia S. Quilet - Acting Human Resources &

    Development Officer

    Abraham S. Sales, Jr. - PESO Manager Josephine V. Mina - Market Administrator

    Emer D. David - Motorpool & Disaster ManagementRaul E. Lopez - Municipal Slaughterhouse/Abattoir

    Cristopher John B. Pabo - Management Information SystemWilma D. Balgos - Solid Waste Management

    Lorna B. Macarayo - Municipal Librarian

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    NATIONAL GOVERNMENT LINE AGENCIES

      DILG/MGOO - Jocelyn F. Millado

      Moncada Municipal Police Station

    Hotline : - Tel. # (045) 606-5408

    Chief of Police - PSInsp. Augusto P. Pasamonte

      Moncada Bureau of Fire Protection

    Hotline : - Tel. # (045) 606-5432

    BFP Chief - SF02 Rustum C. BillionesActing Municipal Fire Marshall

      BIR Collection Agent - Nelia G. Dalao

      Department of Agrarian Reform - Virgilio R. AntonioMunicipal Agrarian Officer

      COMELEC - Charito M. LacamentoElection Officer

      Municipal Trial Court - Judge Marivic C. Vitor

      POPCOM Officer - Vida E. Bagamaspad

      Moncada Water District - Engr. Rogelio B. Mina, Jr.General Manager

      Office of the SeniorCitizens Affairs - Soledad C. Mendoza

    President (FPSCAP)

    (Federation President Senior CitizenAssociation of the Philippines(Moncada, Chapter)

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    STEERING COMMITTEE ON THECITIZENS’ CHARTER INITIATIVE

    Hon. Benito E. Aquino - Municipal Mayor

    Hon. Jessie E. Aquino - Municipal Vice MayorHON. Amador Mendoza, Sr. - SB Member –  Committee on

     Trade & IndustryMrs. Emilia S. Quilet - Municipal Budget OfficerMs. Amanda M. Salvador - Municipal Treasurer

    Mr. Abraham S. Sales, Jr. - Municipal Civil RegistrarMrs. Agnes C. Llana - Municipal Accountant (OIC)

    Engr. Noel T. Esteban - Municipal EngineerMr. Armando B. Valenton - Municipal Assessor

    Dr. Blanca Corazon C. Rodrigo - Municipal Health OfficerMr. Miendrado Gabriel - Municipal Agriculturist (OIC)Mrs. Mildred G. Arciaga - MSWDOMrs. Lega E. Navarro - Chairman

    Moncada Women’s Credit Coop.

    TASK FORCE ON CITIZEN’S CHARTER PREPARATION

    Mr. Abraham S. Sales, Jr. - Task Force Head

    Mrs. Emilia S. QuiletMr. Jaime O. Duque Ms. Amanda M. SalvadorMr. Armando B. ValentonMrs. Elidia R. Aganan

    Engr. Noel T. EstebanDr. Blanca Corazon C. RodrigoMrs. Mildred G. ArciagaMr. Miendrado GabrielMrs. Josephine V. MinaMrs. Cristina A. GabrielMrs. Grace C. PortuguezMrs. Aida T. GasconMr. Roy Quindara

    Mr. Ferdinand TolentinoMrs. Helen N. VigiliaMrs. Jocelyn F. Millado

    Mrs. Luisa L. CalayanMrs. Juvy C. Mendoza

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    LIST OF SPECIAL BODIES

    1.  PERSONNEL SELECTION BOARD

    2.  BIDS AND AWARDS COMMITTEE

    3.  MUNICIPAL SOLID WASTE MANAGEMENT BOARD

    4.  MUNICIPAL PEACE AND ORDER COUNCIL

    5.  MUNICIPAL CENSUS COORDINATING BOARD6.  PEOPLE’S LAW ENFORCEMENT BOARD

    7.  LOCAL HEALTH BOARD

    8.  MUNICIPAL DISASTER COORDINATING COUNCIL

    9.  MUNICIPAL NUTRITION COMMITTEE

    10.  LOCAL SCHOOL BOARD

    11.   TASK FORCE EMA (Emergency Monitoring Assistance)

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    GOAL AND OBJECTIVES OF THEMONCADA LGU CITIZENS’ CHARTER 

    GOAL  :

    To come up with a Citizens’ Charter for the Municipality ofMoncada that would promote integrity, accountability, proper managementof resources , responsiveness and customer welfare and satisfaction, inthe delivery of frontline services.

    OBJECTIVES :

    1. To identify all frontline services provided by the LGU.

    2. To review the procedures, requirements charges and fees involved inthe delivery of these services with the intention of improving them.

    3. To set appropriate performance standards in the delivery of thosefrontline services.

    4. To obtain pledges/commitments from all LGU departments/offices /units Personnel that they will observe the set performance standardsin their delivery of frontline services.

    5. To write and package the citizens’ charter in published form.

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    FUNCTIONAL STATEMENT AND GENERAL OBJECTIVES

    Office : OFFICE OF THE MAYOR

    I. FUNCTIONAL STATEMENTS

    Executive Direction, Control, Supervision, Implementation and Management of

    Municipal Affairs.

    II. OBJECTIVES

    1. To see to it that ethics in the public service is fully observed by all public

    servants so that integrity of the civil service is well-preserved.

    2. To control /trim down bureaucracy in all offices so that more development

    oriented programs will be implemented.

    3. To supervise and manage properly and honestly all projects be it sponsored by

    the national government so that more people in the community will bebenefited.

    III. PROGRAMS/PROJECTS ACTIVITIES.

    1. Exercise general supervision and control over all programs, projects, services

    and activities of the municipal government.

    2. Enforce all laws and ordinances relative to the governance of the municipality.

    3. Initiate and maximize the generation of resources and apply the same to the

    implementation of development plans, programs, objectives and priorities of

    the municipality.

    4. Ensure the delivery of basic services and the provision of adequate facilities.

    FRONTLINE SERVICES

    1. Issuance of Mayor’s Clearance.

    2. Issuance of Mayor’s Permit . 

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    2.1. Permit to hold a dance Party.

    2.2. Permit to hold a motorcade/parade for the promotion of

    product/services.

    2.3. Permit to use the municipal auditorium.2.4. Business Permit

    2.5. MTOPs (Motorized Tricycle Operator Permit)

    3. Preparation of Affidavit

    4. Does other clerical and other services as requested by clients.

    STEPS/PROCEDURES ON HOW TO AVAIL OF THE SERVICES

    1. Issuance of Mayor’s Clearance

    Follow These Steps It will take you Please Approach

    1. Request

    Get checklist of

    requirements

    1 min. Aloha Calaycay

    Clerk

    2. Submit requireddocument .

    . Community Tax

    Certificate (Cedula). Barangay Clearance

    . Police Clearance

    1 min. Aloha Calaycay

    Clerk

    3.Pay the corresponding Fee

    for the Mayor’s Clearance at the Treasury

    Office and submit the

    Official Receipt to

    employee In-Charge

    2 min. Aloha Calaycay

    Clerk

    4. Preparation of the

    document . 2 min.

    Aloha Calaycay

    Clerk

    5. The Municipal Mayor

    signs the documents.

    The EIC may now

    release the documents tothe client .

    1 min.

    Hon. Benito E. AquinoMunicipal Mayor

    Aloha CalaycayClerk

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    2. Issuance of Mayor’s Permit

    2.1. Permit to hold a dance Party, motorcade, parade and use of the auditorium .

    Follow These Steps It will take you Please Approach

    1. Request the neededpermit

    Myrna P. CaragayRecord Officer

    2. Secure Official Receipt

    (OR) of the permit beingapplied for at the Treasury

    Office and submit it to the

    employee-in-charge

    2 min. Treasury Office

    3. Preparation of the

    Mayor’s Permit

    Enter in the record book the

    name of the client beforeissuing the document.

    2 min. Myrna P. Caragay

    Record Officer

    4. Inform the client to

    furnish a copy of the permitto the Moncada Police

    (PNP) Station

    1 min.

    Myrna P. Caragay

    3. Preparation of Affidavit

    Follow These Steps It will take you Please Approach

    1. Coordinate/transact with

    the personnel what kindof affidavit they are

    going to prepare.

    3 min. Aloha Calaycay

    2. Payment of the affidavitfee .

    Pay the affidavit Fee atthe Treasury Office .

    2 min.

    Treasury Office Personnel

    3. Preparation of the

    Affidavit

    Present the Community

    Tax Certificate of theAffiant/s to the EIC.

    5 min. Aloha Calaycay

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    4. Ask the signatories(Affiants) to affix theirSignatures.

    The Municipal Mayor

    Signs the affidavit .

    The EIC release the

    Affidavit

    1 min.

    1 min.

    1 min.

    Hon. Benito E. Aquino

    Mun. Mayor

    Aloha Calaycay

    Clerk

    Other frontline services : Praxedes B. Fontanilla Administrative Assistant V

    1. Interviews /assists/endorse people in transacting business with the Local Chief

    Executive.

    2. Answers intercom/telephone calls and operates fax machine.

    3. Types/prepares affidavits, clearances , permits before submission to the Local Chief

    Executive for signature/issuance.

    4. Sorts, files correspondence (in-going and outgoing ) and records office memoranda.

    5. Receives/distributes incoming/outgoing correspondence /memoranda.

    6. Ensures cleanliness and orderliness at the office of the mayor and its vicinity .

    7. Receives appointment s of the Local Chief Executive for approval.

    8. Reminds schedule of appointments of the LCE.

    9. Does liaison work to different offices both national and local.

    10. Performs such other duties/functions as maybe directed by the Mayor.

      FEES

    1.Mayor’s Clearance  - 50.002. Police Clearance

    Local - 70.00

    For Abroad - 188.00

    3. Mayor’s Permit to use the 

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    The Municipal Auditorium - 750.00 Halfday- 1,500.00 Wholeday

    - 2,000.00 Nightime/ depending upon its use

    (disco, variety shows)

    4. Mayor’s Permit to hold aDance Party - 50.00

    5. Affidavit Fee - 60.00

    6. Certification & Authentication Fee- 60.007. Use of conference hall (for outsider)-

      SERVICE STANDARDS

    a. No application /request shall be returned to the client without appropriate action

    (approval or disapproval request).

    b. Requested documents at the office of the Mayor will be issued in 1-5 minutes with 1 or

    more signatories, and with complete requirements.

    PERFORMANCE PLEDGES

    Our Commitment to the public clientele.

    a) Be punctual .

    b) Be Polite and courteous.

    c) Be diligent with our work.

    d) Serve with integrity.

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    Office : OFFICE OF THE MAYOR –  OPERATION OF MARKET

    I. FUNCTIONAL STATEMENT

    1. Collection of market fees based on Tax Ordinance and Rules and Regulation

    formulated by the Sangguniang Bayan Members.

    2. Maintenance of government facilities used in the operation of Market .

    II. OBJECTIVES

    1. To establish rapport and better human relation between vendors and market

    collectors for the attainment of higher income of the market.

    III. PROGRAMS/PROJECTS/ACTIVITIES

    1. Collect market fees based on tax ordinances and rules and regulationformulated by the Sangguniang Bayan Members

    2. Maintain government facilities used in the operation of market.

    FEES AND CHARGES

    All market’s charges and fees stipulated in the Moncada Local Revenue Code willbe properly collected and remitted to the Municipal Treasury Office .

    SERVICE STANDARDS

    1. Market employees shall always be in uniform during office hours and in discharging

    duties and responsibilities to be properly recognized by the market vendors.

    2. Observe cleanliness and orderliness within the public market compound and vicinity.

    3. Violators against Municipal Ordinance on Anti-littering and waste segregation shall befined or penalized.

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    SERVICES TIME

    DURATION

    EIC

    1. Prepare, issue receipts/cash tickets

    to stall holder /vendors

    Daily All collectors

    2. Collecton of charges/rentals

    a. PhaseI-A - Groceries/Sarisari

    Sectionb. Phase1-B - School Supplies,

    Cellphone Repair/Accessories,

    Glassware

    c. Phase11 –  Bagoong/Driedfish,Slippers

    d. Phase 11 - Parlor , Tailoring ,

    Drygoods Rice Sectione. Carinderia , Used Clothings,Coconut/Buko Rice Grinder

    f. Baguio Vegetables, Fruits, Back

    Section

    g. Consignation ,Delivery Feeh. Fish Section , Delivery Fee

    i. Hawkers Area/Bagsakan

     j. Ambulant vendors, Delivery Feek. Meat, Frozen, Chicken Section

    l. Parking.Delivery Fee

    Daily All collectors

    Rely Pamintuan

    Rita Estrella

    Rely Pamintuan

    Ma. Elizabeth Galeon

    Brenda Lapada

    Generosa Yarcia

    Fredo DucoLeonardo Cuchapin

    Antonio Espejo

    Mendanio SalesAurora Padagas

    Leopoldo Portuguez

    3. Balance/prepare report ofcollection Daily

    Monthly

    All Collectors

    All CollectorsJosephine Mina

    4. Remit Collections Daily All Collectors

    5. Record/submit report for filing Daily All Collectors

    6. Supervise work/activities of allmarket employees /Personnel Daily All Collectors

    7. Distribute assignments ANA Josephine Mina

    8. Attends meeting/seminars ANA Josephine Mina

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     9. Approves /initials DTR’S,

    Vouchers, PR’s, etc. ANA Josephine Mina

    10. Maintains cleanliness &Orderliness

    Daily All utility workers

    11. Regular cleaning of assigned

    workplacea. Phase 1-a

    b. Phase 1-b

    c. Carinderia, Hawkers Area, RiceSection

    d. Meat, Fish, Baguio Vegetables

    Sectione. Consignation , Fruits, BackSection .

    f. Head of Utility Workers

    Rinober Baldonado

    Laureano Villane

    Cecilia Lazo/Jessie de Vera

    Arturo Abalos/Allan Gala

    Jesus Quila

    Armando GallardeJimpaul Lambino/AlfredoDalimot Jr.

    Alfredo Dalimot

    12. Cleaning of drainage , wall,

    ceiling of all areas

    Weekly All Utility workers

    13.Collection of Garbage Twice a week All Utility

    14. Maintains Peace & Order at thePublic Market

    a. Policeb. Watchman

    c. Traffic Enforcer

    Daily

    Police Officer In-ChargeJose Basilio, Tito Evangelista,

    Emmanuel Gamilia, Luis Dela

    Cruz & Manolo GuiamGerald Agustin

    June Sabatin

    Atelano Paclibon

    Rolando Padua

    15. Maintains Cleanliness at theAdministration Office

    Daily Gina Bautista

    16. Maintains Cleanliness at the

    Public CR’s 

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      a. CR 1 (Open Daytime)b. CR 11 (Open 24 hours)c. CR 111 (Open Daytime)

    Winnie TamayoFelicidad BlasRosa Tamayo

    PERFORMANCE PLEDGES

    1. Be punctual

    2. Be polite

    3. Be courteous .

    4. Be honest .

    5. Serve with integrity.

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    Office: OPERATION OF SLAUGHTERHOUSE

    I. FUNCTIONAL STATEMENT

    1. Collection of slaughter fees based on Tax Ordinance , Rules and regulations

    formulated by the Sangguniang Bayan Members.

    2. Maintenance of government facilities used in the operation of slaughterhouse .

    3. Production of clean ,wholesome and fit for human consumption meat.

    4. Support the development of livestock and poultry industry and promote animalhealth by preventing the entry of disease-carrying animals and surveillance of

    zoonotic and reportable diseases in the establishment .

    II OBJECTIVES

    1. To establish rapport and better human relation between meat vendors andmarket collectors for the attainment of higher income of slaughterhouse.

    2. Through improved relations and mutual help between meat vendors and marketcollectors, cleanliness, peace and order and respect will be observed, thus

    benefiting more people.

    3. To ensure that only apparently healthy, physiologically normal animals areSlaughtered for human consumption and that abnormal animals are separated

    and dealt with accordingly .

    4. To ensure that meat from animals is free from disease, wholesome and are of

    no risk to human health.

    5. To ensure the protection of consumers and meat processing industry againsteconomic losses from meat of inferior quality or abnormal properties.

    III. PROGRAMS/PROJECTS /ACTIVITIES

    1. Collect slaughter fees based on ordinances and rules and regulations formulated

    by the Sangguniang Bayan Members .22

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    2. Maintain government facilities used in the operation of slaughterhouse and

    recommends further improvement of the meat facility if it requires so.

      FEES :

    a) Slaughterhouse fee

    a.1. Hogs - P 50.00/heada.2.Cattle - 100.00/head

    b) Corral Fee

    a.1. Hogs - P 5.00/head

    a.2. Cattle - 10.00/head

    c) Weight and measure

    a) hog/Goat - P 10.00/Head

    b) Large Cattle - P 20.00/Head

    d) Pushcart

    a) Hog/Goat - P 10.00/Headb) Large Cattle - P 20.00/Head

    SERVICE STANDARDS

      .Newly improved Municipal Slaughterhouse

      Newly constructed Municipal Abattoir for large cattle ..

      Accredited “AA” slaughterhouse by the National Meat Inspection Services

      The Meat facility was granted with a Certificate of Good Manufacturing,Practices by the NMIS.

      Newly acquired/installed equipments for butchering.

      Trained slaughterhouse personnel.

      Featured in NBN channel 4 as a Model Municipal Slaughterhouse under theRepublic Service Weekly show of the Civil Service Commission with no other

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      than the Honorable Mayor Benito E. Aquino as one of the guests interviewed byCivil Service Commission Chair Ricardo Saludo.

    PERFORMANCE PLEDGES

    1. Be courteous.

    2. Be industrious .

    3. Observe cleanliness and orderliness within the facility

    4. Maintain Good Manufacturing Practices in the operation of the slaughterhouse .

    5. Be honest and fair in rendering services .

    6. Implement Republic Act 9296 (Meat Inspection Code of the Philippines).

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    Office : MOTORPOOL SERVICES

    l. FUNCTIONAL STATEMENT

    1. Maintenance of all equipments owned and operated by the Moncada LocalGovernment Unit .

    2. Conduct Emergency Monitoring Assistance to motorists during All SaintsDay Lenten Season and big special occasions/events of the municipality.

    3. Perform general services every annual Town Fiesta Celebrations, Christmas

    Party, Beauty Pageant , Cultural Show and other related functions in themaintenance of cleanliness of the town .

    4. Conduct fire prevention and earthquake drill/exercises at the different schools

    as part of the disaster preparedness program of the municipality.

    5. Inspect and/or check pertinent requirements such as MTOP, LTO Registration

    and LTO Driver’s License of Tricycle/Motorcycle operators upon application

    of Mayor’s Permit.

    II. OBJECTIVES

    1. To keep all equipments always in good condition for engineering services and

    other community projects related services.

    2. To help maintain cleanliness of the town

    3. To help police and fire protection authorities in time of disaster and calamities

    and vehicular accidents.

    III. PROGRAMS/PROJECTS/ACTIVITIES

    1. Assist the Ecological Solid Waste Management Office in the proper disposal of

    garbage such as collection and diversion of waste materials in the Material

    Recovery Facility (MRF).

    2. Perform general services whenever there is community affairs , programs, civic

    and cultural activities being undertaken by the municipal government.

    3. Assist government agencies in the evacuation and rescue operations during

    calamities or disaster.

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    SERVICE STANDARDS

    1. Request for the use of government vehicles shall be governed by the existing

    policies of the local administration.

    2. Gadgets and equipments in rescue operations during typhoon and flood should

    always be prepared.

    3. Members of the Task Force Emergency Monitoring Assistance and Municipal

    Disaster Coordinating Council (MDCC) shall always wear their uniform in

    performing their tasks.

    PERFORMANCE PLEDGES

    1. Be punctual.

    2. Be courteous.

    3. Be industrious .

    4. Always prepared.

    5. Serve with integrity.

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    Office: ECOLOGICAL SOLID WASTE MANAGEMENT OFFICE

    I. FUNCTIONAL STATEMENT

    Lead the cleanliness awareness program and advocates proper disposal ofgarbage thus, maintaining a healthy and clean environment.

    II. OBJECTIVES

    1. Efficient and effective implementation of the Municipal Solid Waste

    Management Plan.

    2. Increased production of organic fertilizer from 180 bags to 200 bags a

    month by year 2010 onward.

    3. Development of a new and bigger Material Recovery Facility.

    4. Zero Waste Management through Reduce, Reuse and Recycle System

    of disposing waste materials .

    5. Handle the sale of organic fertilizers to the farmers or any interested

    buyer.

    .Cost of Organic Fertilizer

    P 300.00/bag - Organic FertilizerP 50.00/ Liter - E.M.

    FRONTLINE SERVICES

    1. Daily collection of waste materials ( biodegradables, recyclables , residuals,

    and kitchen wastes) in accordance to the schedule in the residential,

    commercial and urban fair areas.

    2. Processing of organic fertilizer s.

    3. Sale of organic fertilizers.

    4. Monitoring the daily routine of household waste collection area, thus

    maintaining the proper segregation of waste .

    5. Monitoring and assisting the Brgy. Official of Poblacion 1, for information

    education campaign (IEC) to their constituent compliance to R.A.9003 other

    wise known “Ecological Solid Waste Management Act of 2000”.

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    Follow These Steps It will take Please Approach

    a. Marketing

    . Giving procedure to theclient that their paymentshould be directly paid at

    the treasury office.

    1 minute Wilma B. Balgos/Et. Al

    . Client will give the O.R. of

    Payment

    1 minute Wilma Balgos

    . Releasing of Bio-organic Fertilizer 1-3 minutes Cesar Tamayo/et.al

    Note : Personnel In-charge give and assist the client some knowledge and informations

    because most of the client ask what are the benefits could be derived in using bio-organic fertilizer.

    CESAR TAMAYO

      Operator of wheel excavator and acting OIC if the Head Personnel was on leave.

      In-Charge in releasing Bio-organic fertilizer to the client.

    WILLIE VERGARAJULIUS TACDOL

    RANDY MENDOZA

      In-Charge in production processing of Bio-organic fertilizer

      Maintaining the cleanliness and orderliness of the production site .

      In-Charge in maintaining all equipment into good condition .

      In-Charge in Re-Activation of Probiotic Enzymes.

    DIONISIO ABRERO

      In-Charge in collecting of household waste at the Barangay Level (Pob. 2,3 andAlmaville)

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    CARLOS BAUTISTA

      In-Charge in collecting Household waste and Market Waste (Pob.4 . Camp. 2.Camp.I-Norte)

    RICHARD CARBONELL

      In – Charge in collecting household Waste at the Barangay Level (Pob. 1, Rizal& Burgos)

    OPERATION (ZERO WASTE MANAGEMENT )

    1. SORTING AT SOURCE - is the segregation or separation of wastes at the point of

    generation or at the very place where it is produced.

    2. HAULING  –   is done by using tribikes and garbage compactors to transport inproduction site or stock area for raw materials used for composting .

    3.SHREDDING  –  is done after hauling raw materials such as leaves, rice straw, grasses, corn cubs and assorted market waste & household waste are shred to tear or cut into

    small sizes for further decomposition period.

    4. MIXING - after shredding , mixing is done . Other components is mixed into eachcomponent which is used for piling.

    5. PILING  –   is done after mixing . Various shredded components are piled by usingaerator device. Aerator device aim to facilitate proper air circulation movement

    which is favorable for beneficial micro-organisms which are responsible for

    composting process.

    6. RE-SHREDDING  –   is done by using electrical shredder which is used for matured

    compost. Re-shredding is intended to turn the soil into small particles or

    commonly called “ pulverized.”

    7. SIEVING - is done after re-shredding , sieving , sieving is a process in which

    foreign materials will be separated or removed such as wood, plastics, stones,

    wires, broken glass and others.

    8. BAGGING  –   before bagging , spraying of E.M. water is being done. Organic

    fertilizer is bagged into 50 kilos per sack .

    9.STORAGE - Finish product is piled in storage area.

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    PERFORMANCE PLEDGES 

    1. Be courteous .

    2. Be punctual .

    3. Be industrious .

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    Office : MANAGEMENT INFORMATION SYSTEM

    I. FUNCTIONAL STATEMENT

    It facilitate the use of ICT (Information and Communication Technology ) for amore efficient and effective government services.

    II. OBJECTIVES

      To enhance the efficient implementation of the “One Stop Shop” program in the issuance of Business License/Permits and other official documents in the LGU.

      To perform other related functions with the use of Information Technology inthe performance of official duties, responsibilities and other services.

      To promote awareness and appreciation of the potentials and benefits of ICT.

    FRONTLINE SERVICES

    1. Perform documentation works whenever there are social affairs or civic

    activities within the municipality.

    2. Provide technical assistance to Departments directly involves in the use of ICT.

    3. Manage the use of “IT “ Resources of the Municipality.

    4. Assist the LCE in the implementation of E-Governance Project.

    PERFORMANCE PLEDGE

    1. Be courteous

    2. Be profile

    3. Be efficient

    4. Serve with integrity.

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    Office : SANGGUNIANG BAYAN.

    I. FUNCTIONAL STATEMENT

    Legislative & Secretarial Services.

    II. PROJECTS/ACTIVITIES

    To formulate ordinances resolutions, and Executive Ordinances whichwill be the basis of law for the Municipal Government and see to it that it is being

    implemented to the fullest for he benefit of the townspeople.

    III. PROGRAM/ACTIVITY

    1. Approve ordinances and pass resolutions necessary for an efficient and

    effective municipal government .

    2. Generate and maximize the use of resources and revenues for the development

    plans, programs, objectives and priorities of the municipality.

    3. Grant franchise , enact ordinances authorizing the issuance of permits or

    licenses or enact ordinances levying taxes, fees and charges to raise revenues

    4. Regulate activities relative to the use of land, buildings and structures topromote general welfare.

    5. Approve radiances which shall ensure the efficient and effective delivery of thebasic services and facilities.

    6. Approve Municipal Annual Budget /Supplemental Budget.

    7. Provide administrative Review and Approve annual budget of different

    barangays .

    8. Conduct hearing on the administrative cases of barangay officials .

    FRONTLINE SERVICES

    1. Hold regular session every Monday and conduct special session as needed.

    2. Preparation of the Minutes of Regular Sessions/Special Session.

    3. Preparation of SB Resolutions and Municipal Ordinances.

    4. Safe keeping of files/records.

    Note : No fees are being collected in the SB Office.

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    SERVICE STANDARD 

    1) Copies of documents will not be issued to requesting party or individual unless

    properly coordinated with the Office.

    2) Copies of the resolutions, ordinances and other relevant documents will be furnished

    to concerned offices and authorities for their information and for reference purposes.

    PERFORMANCES PLEDGES

      Serve with integrity.

      Wise decision making

      Prompt action in the formulation and enactment of ordinances .

      Be punctual.

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    OFFICE : Office of the Municipal Budget Officer

    I. FUNCTIONAL STATEMENT

    1.  Prepare the executive and special budget

    2.  Study and evaluate budgetary implications proposed by Legislative,submit comments and recommendations to the local chief executive.

    II. OBJECTIVES

     The Municipal Budget of Moncada, Tarlac aims to attainsustainable economic growth, to alleviate poverty, to generate moreand productive employment and promote social justice.

    III. PROGRAMS/PROJECTS/ACTIVITIES

    1.  Prepare forms, orders and circulars embodying instructions orbudgetary matters.

    2.  Review and consolidate the budget proposals of different offices.

    3.  Assist the Mayor in the preparation of the budget and during budgethearings.

    4.  Study and evaluate budgetary implications of proposed legislationand submit comments and recommendations.

    5.  Submit periodic budgetary reports to the Department of Budget and

    Management.

    6.  Coordinate with the Treasurer, Accountant and the Planning andDevelopment Coordinator for the purpose of budgeting.

    7.  Assist the Sanggunian in reviewing the approved budgets ofbarangays.

    8.  Coordinate with the Planning and Development Coordinator in theformulation of the Municipal Development Plan.

    FRONTLINE SERVICES

      Preparation of the Local Annual Budget and SupplementalBudget of the Municipality

    34

      Review assist and provide technical assistance to the 37Barangays on the entire Budget Process ( Preparation ,Authorization, Review, Executive and Accountability)

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    ACTIVITY INDICATIVESCHEDULE

    OFFICIAL/EMPLOYEERESPONSIBLE

    A. Preparation of Annuals/S.B.

    1. Issue Budget Call

    2. Conduct Budget Forum

    3. Prepare & submit BudgetProposal of various offices

    4. Review and ConsolidateBudget Proposal

    5. Conduct Budget Hearing

    6. Prepare the Local ExpenditureProgram

    7. Prepare Budget Message andBudget of Expenditures andSources of Financing

    8. Submit Executive Budget tothe Sanggunian

     June 5

     July 5

     July 15

     July 16 toAugust 14

    August 15

    September 30

    October 10

    October 16

    Mayor Benito E. Aquino

    LCE/LFCDepartment Heads

    Department Heads

    MBO/BudgetingAssistant

    MBO/Dept. Heads/LCE/LFC

    LCE/LFC

    LCE/LFC

    LCE

    B. Authorization

    1. Enact the Appropriation.

    2. Approve the Appropriation

    Ordinance3. Submit the Appropriation

    Ordinance to SangguniangPanlalawigan

    Ordinance onor before the

    end of theBudget Year

    VM/SB

    VM/SB

    Secretary to theSanggunian 

    C. Review(Sangguniang Panlalawigan )AB/SB- Municipality

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      (Sangguniang Bayan ) AB/SB-Barangay

    1.  Check the AppropriationOrdinance with the Appended

    Budget Documents

    a). For Annual Budget/Supplemental Budget

    1. Transmittal Letter

    2. Appropriation Ordinance

    3.  Budget of Expenditureand Sources of Financing( BESF]

    4. AIP(Approved by the

    Sanggunian through aResolution)

    5. Personnel Schedule

    6. Veto Message, if any

    7.  Sanggunian’s Action onVeto, if any

    Secretary to the

    Sanggunian

    Secretary to theSanggunian

    Presiding Officer

    LCF

    LFC

    Mayor Benito E. Aquino

    Secretary to theSanggunian

    Presiding Officer

    HRMOLCE

    Mayor Benito E. Aquino

    Secretary to theSanggunian

    Presiding Officer

    2. Review the AppropriationOrdinance

    Secretary to theSanggunian

    3. Issue Review Action(Operative/In Operative)

    Secretary to theSanggunian

    D. Execution

    1.  Record the approved budgetin the Registries

    2.  Release Allotment

    5-10 mins.

    15 days

    Emilia S. QuiletMun. Budget Officer

    Diana A. Ayson

    Adm. Asst. I

    Emilia S. Quilet

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    (LBM/ARO)

    3. Prepare the Cash Programand Financial/Physical

    Performance Target

    4.Obligate and Disburse Fundsfor Implementation ofPrograms/Projects/Activities

    A. Disbursement Voucher/Process

    1. Prepare the Statement of

    Allotments, Obligations& Balances –  (submittedto COA every end of themonth)

    2.  The Obligation Requestshall be used to recordallotments received andto request for obligationcharged against theallotments. It shall beprepared before

    processing the claim toensure the funds areavailable for thepurpose.

    3. Sign the ObligationRequirements

    5.Adjust Cash Programs,Financial and PhysicalPerformance Targets forshortages and Overages

    2-3 weeks

    5-10 mins

    1-3 days

    1-3 mins.

    1 min.

    ANA

    Mun. Budget Officer

    Diana A. Ayson

    Adm. Asst. I

    Emilia S. QuiletMun. Budget Officer

    Diana A. Ayson

    Adm. Asst. I

    Emilia S. QuiletMun. Budget Officer

    Diana A. AysonAdm. Asst. I

    Diana A. AysonAdm. Asst. I

    Diana A. AysonAdm. Asst. I

    Emilia S. QuiletMun. Budget Officer

    Emilia S. QuiletMun. Budget Officer

    Diana A. AysonAdm. Asst. I

    Agnes C. LlanaMun.Accountant-OIC6.Provide Corrective Activities forNegative Deviations

    E. Accountability

    1.  Monitor Income andExpenditure

     January 1-December 31

    Emilia S. QuiletMun. Budget Officer

    Diana A. Ayson

    Adm. Asst. I

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      Agnes C. LlanaMun.Accountant-OIC

    2. Evaluate Performance of EachDepartment

     January 1 –  December 31

    Emilia S. QuiletMun. Budget Officer

    Diana A. AysonAdm. Asst. I

    Agnes C. LlanaMun.Accountant-OIC

    SERVICE STANDARDS

    1.  Compliance with Local Budget Memorandum and existing standards andguidelines issued by DBM.

    2.  Conformity with the requirement and compliance with he provision of RA 7160(The Local Government Code of 199l).

    3. Disbursement of 20% Development Plan shall be in accordance with the

    approved projects (activities embodied in the Local Development Plan and shall

    conform with the provisions of Local Budget Circular No. 70 dated 3/14/2000and DILG – DBM Joint Memorandum Circular No.1 , s. 2005 dated Sept. 20,

    2005.

    3.  Provide technical Assistance to the Local Chief Executive, Legislative Bodyand the 37 Barangay Captains and other officials regarding the Budget Process.

    PERFORMANCE PLEDGES

    1.  Serve with integrity.2.  Be efficient and effective .3.  Operate on Balance Budget.4.  Be Polite and Courteous .

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    OTHER FUNCTIONS  : (Office of the Municipal Budget Officer )

    I. Management of Supplies and Materials and General Services Officer

    II. Functional Statement :

    Preparation of Annual Procurement Plan

    III. OBJECTIVES

    To be able to purchase supplies and materials at reasonable prices.

    To control or minimize the waste of supplies and materials thru the proper

    management.

    IV. Programs/Project/Activities

    1.  Consolidation of Procurement Plan submitted by various offices.

    2.  Conduct bidding, canvass to avail the most reasonable prices for theadvantage or in favor of the government .

    3.  Purchase of Supplies and Materials from winning bidders.

    4.  Inspection of the delivered supplies and materials by the GSO or COA

    5.  Distribution of supplies and Materials to various offices.

    FRONTLINE SERVICES 

    Activity Indicative Schedule Official Employee

    Responsible

    I. Submission of Annual Procurement

    Plan various offices

    Ist week of December

    Emilia S. QuiletMun. Budget Officer

    Diana A. Ayson

    Adm. Asst. I

    II. Consolidation of AnnualProcurement Plan

    Last of weekDecember

    Emilia S. Quilet

    Mun. Budget OfficerDiana A. Ayson

    Adm. Asst.I

    III. Conduct bidding/canvass ANAEmilia S. QuiletMun. Budget Officer

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      Diana A. Ayson

    IV. Purchase of Supplies and Materialsand Prepare Voucher and Supporting

    document

    V. Inspection of delivered supplies andmaterials

    ANA

    ANA

    Emilia S. Quilet /Diana A. Ayson

    Diana A. AysonAdm. Asst. I

    V1. Distribution of Supplies and

    Materials

    ANA Diana A. Ayson

    Adm. Asst. I

    SERVICE STANDARDS

    1.  Conduct Bidding in accordance with RA 9184

    2.  Canvass Supplies and Materials to avail the most reasonable price.

    3.  Waste of supplies and Materials is minimized and controlled .

    PERFORMANCE PLEDGES

    1.  Be polite and courteous .2.  Serve with Integrity3.  Be Honest and responsible.4.  Office : Office the Municipal Budget Officer

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    OTHER SERVICES: ( Sale of Niches at the Municipal Cemetery . Camposanto I-Sur,Moncada, Tarlac )

    I. FUNCTIONAL STATEMENT

    1. Sale of Niches

    a. Lawn Type Niches

    b. Apartment Type Niches

    2. Maintenance and Upkeep of the Niches and surroundings of the

    Cemetery.

    3. Adherence to the Approved Policy Affecting the Cemetery .

    II. OBJECTIVES

    1. To establish an Income Generating Project (IGP) for the municipality thru the

    Sale of Niches.

    2. To offer for Sale niches which are maintained at affordable prices.

    5.  To decongest the existing crowded cemetery by opening a New and ModernOne .

    III. PROGRAMS/PROJECT/ACTIVITIES

    POLICY AFFECTING THE CEMETERY

    SECTION 1. Rights and Obligations - That all rights and obligations relating to the care,

    use, transfer and sale of the tombs, otherwise known as units for purposes of

    this policy, are governed by the provisions of this policy.  

    SECTION 2. Sales Price - To maximize the use of the lot, the units shall be built on a

    series of three-level of tombs branching along the cemetery perimeter, for

    sale at varying prices as follows, to wit:

    I. Apartment Type

    A. First or Ground Level is P13,500.00  C. Third or Top Level is P 14,500.00

    B. Second or Middle Level is P 15,500.00 

    II. Lawn Type Niches P35,000.00

    SECTION 3. Terms and Conditions - That the units may be paid in cash or in installment

    basis under the following terms and conditions;  

    A. If paid in cash, the buyer is entitled to a discount of ten percent (10%) of

    the purchase price;

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    B. If a down payment of fifty percent (50%) of the purchase price is made

    and the buyer agrees to pay the balance in six (6) equal monthly installmentsfrom the date of purchase, the buyer is entitled to five percent (5%) discount

    of the purchase price.

    C. If the buyer elects to pay in installment basis, a down payment of ten(10%) of the purchase price is required. The balance shall be payable in

    twelve (12) equal monthly installment. Any installment due and unpaid shall

    likewise bear an interest rate of two percent (2%) per month.  

    SECTION 4. Labor Cost and Maintenance - That the above-mentioned prices are

    inclusive of labor cost of interment only when unit is used for the first time.

    The Local Government Unit shall likewise provide the gravestone markerfor free. That the buyer, his heirs or assigns shall pay a monthly sum of

    P50.00 as maintenance fee only when the unit is already occupied.  

    SECTION 5. Failure To Pay - If the buyer fails to pay the full purchase price at the time

    agreed upon, the Local Government Unit, upon written notice of demandfor rescission to the buyer, has the power to rescind the sale of the unit and

    resell it to whoever is interested. 

    Any payments made by the buyer are subject for reimbursement after

    deducting all interests owed and other losses sustained directly or

    naturally in the ordinary course of events as a consequence of the buyer’sbreach of contract. 

    SECTION 6. Deed of Sale By Notarial Act. - If the buyer prefers that a deed of sale with

    mortgage of the unit be executed, the same could be done at the expense of

    the buyer, otherwise a certificate of award in favor of the buyer will be given

    instead.

    The provision of Section 6 does not apply when a deed of sale with

    mortgage is executed. Agreement embodied in the deed, specifically thenon-fulfillment of the obligation, will prevail over that of Section 6 and shall

    be enforceable in the manner prescribed by law.

    SECTION 7. Price Review. - That the prices of the units shall be reviewed every two (2)years to consider change of prices due to the cost of production and

    maintenance expense. 

    SECTION 8. Prohibition. - That the buyer, his heirs or assigns, shall not under any

    circumstance, introduce any improvement or innovation on the unit in orderto retain their originality and uniformity. 

    SECTION 9. Reuse of Unit For the Apartment Type Only- That the buyer, his heirs or

    assigns can reuse the unit only after the lapse of seven (7) years from the date

    it was last used and only after obtaining a clearance from the local health

    authorities certifying that all existing laws, rules and regulationsappertaining thereto are complied with. 

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    SECTION 10. Deposit of Proceeds of Sale. - That all net proceeds of the sale of the unitsshall be deposited in the name of the Local Government Unit of Moncada,

    to any accredited banks or financial institutions in a nature of trust deposit

    and to be used exclusively for the maintenance, improvement and acquisition

    or purchase of another lot as burial ground.

    FRONTINE SERVICES

    HOW TO AVAIL OF THE SERVICE

    Sale of Niches at the New Municipal Cemetery

    Follow These Steps It will take Please Approach

    1.  Application for the acquisitionof the lawn type or apartmenttype of niches .

    5 minutes Novelita Sapon-RCC I

    Emilia S. Quilet Mun. Budget Officer

    2.  Orientation of the servicespolicy and approval of the

    application for acquisition of

    niche.

    10 minutes Novelita Sapon-RCC IEmilia S. Quilet Mun. Budget Officer

    3.  Payment of Fees /Charges

    A.  Lawn Type Niche sGross Amt. P 35,000.00

    Less 10% Discount (3,500.00)Total P 31,500.00

    Lapida 1,400.00Maint. Fee 600.00

    Total Cost P 33,500.00

    B. Apartment Type Niches

    1.Ground Niche P 13,500.00

    10% discount ( 1,350.00 )Total 12,150.00

    Lapida Free

    Maint. Fee 600.00P 12,750.00

    ========2.Middle Niche P 15,500.00

    10% discount ( 1,550.00 )Total P 13,950.00

    Lapida Free

    Maint. Fee 600.00Total Cost P 14,550.00

    ============

    5 minutes Novelita Sapon-RCC I

    Amanda M. SalvadorMun. Treasurer

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    3.Uppermost Niche P 14,500.0010% Discount 1,400.00Total 13,050.00

    Lapida Free

    Maint. Fee 600.00

    Total Cost P 13,650.00=============

    4. Recording and Preparation of Report

    on Collection of Cemetery Rights

    (Lawn Type & Apartment Type ofNiches )

    10-15 minutes Novelita C. Sapon

    RCC- I

    5. Preparation of the certificate ofAward

    20 minutes Novelita C. SaponRCC- I

    SERVICE STANDARDS

    1.  Implement the Covering Policy on the Sale of Niches .2.  Prepare Reports that will serve as guide in decision making.3.  Issue certificate of Award upon full payment to the

    beneficiary.

    PERFORMANCE PLEDGES

    1.  Be responsible and Honest .2.  Be Polite and Courteous.3.  Serve with Integrity.4.  Be efficient and effective.

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    Office : Office of the Municipal Budget Officer

    OTHER SERVICES : ( Sale of Occupancy Rights and Roll Up Doors )

    I. FUNCTIONAL STATEMENT

    1.Sale of Occupancy Rights and Roll Up Doors (Stall at the Public

    Market) all Section .

    2.Maintenance and Upkeep of Stall and surroundings .

    3.Adherence to the Approved Policies Governing the Transfer and Administration of

    Occupancy Rights Over stalls in the public market.

    II. OBJECTIVES

    1.  To establish and come up with Uniform Price Over stalls at the Public Market .2.  Identification of stall owners at the public Market .3.  To eradicate illegal transactions over the Sale of stalls at the Public Market .

    III.PROGRAMS /PROJECTS/ACTIVITIES

    POLICIES GOVERNING THE TRANSFER AND ADMINISTRATION OF

    OCCUPANCY RIGHTS OVER STALLS IN THE PUBLIC MARKET

    1.   The payments of occupancy rights may be made in cash or in installment basis, under any ofthe following terms and conditions:

    a.   If paid in cash, the buyer/awardee is entitled to a ten percent (10%) discount of the purchase price.b.   If a down payment of fifty percent (50%) is paid within three (3) months from the date of the award, the

    buyer/awardee is entitled to a five percent (5%) discount.

    c.  Should the buyer/awardee wish to pay on installment basis, Terms of payment is as follows:  

    One (1) stall- Payable within twenty four months (24) months equal monthly installment.  

    Two (2) stalls- Payable within thirty (30) months equal monthly installment. 

    Three (3) stalls or more- Payable within forty two (42) months equal monthly installment. 

    2.  In case the buyer/awardee fails to pay three (3) successive installments, the sale/award ofoccupancy rights shall become null and void without the necessity of notice to thebuyer/awardee fails or judicial declaration to this effect and that he/she shall voluntarilyvacate the premises, should the buyer/awardee continue to occupy the stall, he/she shall beconsidered an intruder and may be accordingly ejected therefrom as tresspasser or unlawfuldetainer. It is understood that all payments made shall be forfeited in favor of the LocalGovernment Unit of Moncada

    3.  That considering the limited number of stalls in the Public Market, a buyer/awardee or any Member of a family as

    buyer/awardee is entitled to own only one (1) stall right.Members of a family referred to herein are the spouses and their unmarried children.

    4.   That it is understood that the title or ownership of the occupancy rights shall not be awardedto the buyer/awardee unless the purchase price is paid in full and neither theowner/awardee shall convey the occupancy rights by way of a mortgage to a third partywithout the written consent of the Local Government Unit of Moncada, Tarlac.

    5.  That the owner of the occupancy rights, upon written notice to the Market Administrator, may transfer his/herrights over the stall to any qualified person by way of donation or sale, provided, he/she has no outstanding

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    6.  account with respect to the daily rental. Should the owner die, the ownership rights shall become part of his/herestate and may be adjudicated by way of succession to the legal heirs.

    7.  That in the event a new Public Market is constructed or built and there is a need to relocate the owners of thestalls, said owners have priority rights over all new awardees of stall rights to accordingly choose the area or stallhe or she will occupy. That it is understood that the relocated owners or original owners of occupancy rights arenot required to pay the difference of increased price of the new stall should there be any.

    8.  That all payments made from the transfer of occupancy rights shall be deposited in the name of the LocalGovernment Unit of Moncada in a bank or financial institution in the nature of trust deposited which shall be usedexclusively for the repair and improvement of the Public Market.

    9.  In the event that there is a change in the local leadership, it is understood that the ownership of the occupancyrights shall not be affected and that the peaceful and uninterrupted possession of the stalls by the owners arehereby assured and guaranteed.

    10.  That this policy shall have retroactive effect and shall be valid and binding between the parties, enforceable in amanner provided by law.

    However, a buyer/awardee or a Member of a family as buyer/awardee who acquired more than one (1)

    occupancy rights prior to the effectivity of this policy shall not be affected as it has no retroactive effect.

    FRONTLINE SERVICES

    HOW TO AVAIL OF THE SERVICES ON

    Sale of Occupancy Rights & Roll up doors –  Market Stalls

    All SectionsFOLLOW THESE STEPS IT WILL TAKE PLEASE APPROACH

    1. Filing of Application

    3 minutes NOVELITA SAPON

    RCC-1 

    2. Review & evaluation of the application. 10 minutes NOVELITA SAPON

    RCC-1 

    3. Approval of the application

    5 minutes

    EMILIA S. QUILET

    Municipal Budget Officer

    4 .Cost of 0ccupancy Rights , Roll up

    doors per stall all sections.

    Area per stall-5.76 sq.m.xP10,000/sq.m. Roll up doors 10,540.46/stall

    Total OR & RUD/stall

    P 57,600.0010,540.46

    P 68,140.46

    ==========

    5. Daily receiving of collection of

    payment of occupancy Rights & Roll up

    doors on installment basis at 11:00 AM -11:30 AM

    30 minutes NOVELITA SAPON

    RCC-1

    6. Recording and Preparation of report on

    the payments received

    10-15 minutes

    NOVELITA C. SAPON

    RCC-1

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    7. Preparation of the certificate of Award(upon full payment ) 20 minutes NOVELITA C. SAPON

    RCC-I

    SERVICE STANDARDS

    1.  Implement the covering Policy on the Sale of Occupancy Rights and Roll Up doors.2.  Prepare Reports that will serve as guide in decision making.3.  Issue certificate of award to Rightful Owners upon full payment .

    PERFORMANCE PLEDGES

    1.  Be Polite and Courteous .2.  Be efficient and effective.3.  Serve with Integrity.

    4.  Be Responsible and Honest.

    .

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    Office : OFFICE OF THE HUMAN RESOURCES MANAGEMENT

    OFFICER /Office of the Municipal Budget Officer .

    I. FUNCTIONAL STATEMENT

    Personnel Services and Development

    II. OBJECTIVES

    1. To provide personnel services and see to it that the rights of employees are

    protected.

    2. Practice and apply knowledge and skills in the civil service laws, rules and

    policies

    3. Develop a plan to continuously enhance employees competencies in the

     performance of one’s duties and responsibilities with utmost integrity. 

    III. PROGRAMS/PROJECTS/ACTIVITES

    1. Formulate Municipal Personnel Programs.

    2. Provide Personnel Services to Municipal Officials and Employees.

    3. Assist the Municipal mayor in supervising personnel and see the

    employees rights are protected.

    4. Develop plans and strategies on Personnel Matters and recommendchanges in policies it necessary and needed.

    FRONTLINE SERVICES

    1. RECRUITMENT

    Merit and Fitness

    2. RETENTION

    Growth and Development

    3. RECOGNITION /AWARD

    Fairness and Equity

    Integrity and Identity

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    4. RETIREMENT

    Counseling

    Benefits

    Personnel Records

    Services Time Duration Officer/Employee In-Charge

    1. RECRUITMENT

    a. Determining Staffing needs1. Vacant Positions

    a. Check Budget

    b. Qualification Standard

    c. Publication

    . Personnel SelectionBoard

    . Screening

    . Prohibitions

    d. Appointment

    (Appointing Authority )Types/Nature

    6 mos. Probationary period

    e. Civil Service Commission2. Organizational Needs (Unit)

    Heads/PSB

    Despite present staff which

    Units need more.

    5 minutes

    5 minutes

    4 weeks

    2 weeks

    Emilia S. Quilet

    MBO/HRMO- OIC

    Emilia S. QuiletMBO/HRMO-OICLuisa L. Calayan

    RCC-II

    Civil Service CommissionLuisa L. Calayan

    RCC-II

    Benito E. AquinoMunicipal Mayor

    Emilia S. Quilet

    MBO/HRMO-OIC

    Benito E. Aquino

    Municipal Mayor

    Benito E. Aquino

    Municipal Mayor

    CSC Field DirectorBenito E. Aquino

    Municipal Mayor

    11. RETENTION

    a. Terms and condition of work

    Mayor Benito E. Aquino

    Dept. Heads/CSC

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    . Terms:

    Office Hours

    Leaves

    Salaries and benefits. Personnel Action

    . Discipline

    CSC (Circular ,E.O. 292)

    CSC (Circular ,E.O. 292)

    CSC (Circular ,E.O. 292)

    DBM (LBC) / DOF (BLGF)Mayor Benito E. Aquino

    Mayor Benito E. Aquino

    b. Performance Management

    . Importance

    . CSC Requirements

    . Skills

    . Introduction to PMS

    Mayor Benito E. Aquino

    c. Capacity building

    Formal Schooling

    In-house training

    On the Job training

    Mayor BenitoE. AquinoDepartments HeadsVarious NGAS and NGOs

    111. RECOGNITION ANDREWARDS

    a. PromotionMerit Promotion

    Automatic PromotionMerit Promotion Plan

    Personnel Selection Board

    b. Awards and Incentives

    Praise

    Mayor Benito E. AquinoPersonnel Selection Board

    Department Heads

    1V. RETIREMENT

    1. Types of Retirement

    Compulsory

    OptionalRecognition

    2. Counseling

    Pre-RetirementLivelihood skills development

    Retirement packages

    Mayor Benito E. Aquino

    CSC

    Mayor Benito E. Aquino /

    CSC/GSIS/HRMO/

    Department Heads

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     3. Other Benefits

    PAG-IBIG

    Terminal Leave

    4. Exit Interview

    5. Personnel Records

    Custody and Upkeep

    Mayor Benito E. AquinoEmilia S. Quilet -MBO/HRMO-

    OIC

    Luisa L Calayan

    RCC-IIMayor Benito E. AquinoEmilia S. Quilet-MBO/HRMO-

    OIC Luisa L CalayanRCC-II

    Luisa L Calayan – RCC-IIEmilia S. Quilet – MBO/HRM-

    OIC 

    SERVICE STANDARDS

    1. Understand and adhere to Civil Service Law and Rules and Policies .

    2. Practice and apply knowledge and skills in the Civil Service Law and Rules and

    Policies as these relate to Human Resource functions.

    3.  Enhance Human Resource competencies in the performance of one’s duties and responsibilities with utmost integrity.

    .

    PERFORMANCE PLEDGES

    1. Be punctual

    2. Be polite and courteous

    3. Be responsive

    4. Be efficient and effective.

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    Office : OFFICE OF THE MUN . PLANNING AND DEV’T COORDINATOR

    I. FUNCTIONAL STATEMENT

    Planning and Development Services.

    II. OBJECTIVES

    a) To promote citizen participation through development planning at barangay

    level.

    b) To integrate and coordinate all sector plans and studies for community

    development .

    c) To conduct continuing studies, researches and relevant trainings necessary toevolve plans and programs for implementation.

    III. PROGRAMS/PROJECTS/ACTIVITIES.

    1. Formulate integrated economic, social, physical and other development plans,

    programs and policies .

    2. Conduct continuing studies, researches and training programs necessary to

    evolve plans and programs.

    3. Integrate and coordinate all sector plans and studies undertaken by the different

    functional group or agencies.

    4. Monitor and evaluate the implementation of the different developmentprograms , projects and activities in accordance with the approved

    development plans.

    5. Prepare comprehensive plans and other developments planning documents.

    6. Analyze the income and expenditure pattern and formulate and recommend

    fiscal plans and policies.

    The MPDO is tasked to prepare the following development plans and programs:

    1. Comprehensive Development Plan

    2. Comprehensive Land Use Plan

    3. Municipal Zoning Ordinance

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    4. Executive Legislative Agenda

    5. Annual Investment Plan (20% Development Plan )

    6. Municipal Solid Waste Management Plan

    7. Moncada LGU Citizens Charter

    8. Local Governance & Performance Management System (LGPMS)

    9. Community Based Monitoring System.

    10. Program/Activity Designs

    11. Project Proposal’s. 

    FRONTLINE SERVICES

    1. Issuance of Zoning Clearance

    2. Issuance of Development Permit

    3. Holding of Job Fair activity in cooperation with recruitment agencies

    FEES:1. Zoning Certificate - P 60.00

    2. Zoning Clearance - Based on the total Cost of the Project

    3. Development Permit - Based on the total Cost of the Project

    SERVICES STANDARD

    1. No Zoning Clearance as well as the Development Permit will be issued if the

    requirements are not complete .

    2.  Inspection of the site of the proposed project will be done prior to the issuance ofZoning Clearance and Development Permit.

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    PERFORMANCE PLEDGES

    1. Serve with integrity.

    2. Be polite and courteous.

    3. Be fair in dealing with clients.

    4. Be efficient and effective.

    HOW TO AVAIL OF THE SERVICES

    1. Issuance of Zoning Certificate

    Follow these Steps It will take you Please Approach1. Request for ZoningClearance

    Fill-up application forms

    Fe M. Sales

    Adm. Aide VI

    2. Submit requirements

    (Requirements depends nonthe type of the Proposed

    Project)

    1-5 days submission for

    simple transaction and 1-10days for complex

    transaction

    Abraham S. Sales, Jr.

    Municipal ZoningAdministrator .

    3. Issuance of ZoningClearance

    The Zoning Administrator

    Reviews and signs the

    documents.

    2 min.Abraham S. Sales, Jr.Mun. Zoning Administrator

    4. Recording in the logbook

    and filing of the document

    1 min. Fe M. Sales

    Adm. Aide VI

    2. Issuance of Development Permit

    Follow These Steps It will take You Please Approach

    1. request for development

    permit

    Fill-up application form

    Fe M. Sales

    Adm. Aide VI

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    2. Submit requirements

    (Requirements depends on

    the type of the proposedproject.)

    1-5 days (simple

    transaction)1-10 days (Complex

    transaction)

    Abraham S. Sales, Jr.

    Mun. Zoning Administrator

    3. Issuance of Preliminary

    Approval /Zoning

    Clearance

    3 min. (upon compliance

    of initial requirements

    4. Issuance of Final

    Approval /DevelopmentPermit

    Review and signing of thedocument

    The Municipal Mayor signs

    the document.

    5 min. (upon completion of

    requirements.)

    5 min.

    Abraham S. Sales, Jr.

    Mun. Zoning Administrator

    5. Recording and filing ofthe document

    1 min . Fe M.Sales

    3. Issuance of Zoning Clearance

    Follow These Steps It will take you Please Approach1. Request Zoning

    Certificate

    2. Preparation of the

    document

    3. Issuance of the document

    The MZA signs the

    document

    1 min.

    3 min.

    1 min.

    Fe M. Sales

    Fe M. Sales

    Abraham S. Sales, Jr.

    Mun. Zoning Administrator

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    Office : OFFICE OF THE MUNICIPAL CIVIL REGISTRAR

    I. FUNCTIONAL STATEMENT

    Responsible for the Civil Registration program in the Local Government Unit ,

    pursuant to the Civil Registry Law, Civil Code and other pertinent laws, rules and

    regulations.

    II. OBJECTIVES

    Develop plans and strategies pertaining to civil registry programs and objectives

    II. PROGRAMS/PROJECTS ACTIVITIES

    1. Accept all registrable documents and judicial decrees affecting the civil statusof persons.

    2. File, keep and preserve in a secure place the books required by law.

    3. Transcribe and enter immediately upon receipt all registrable documents and

     judicial decrees affecting the civil status of persons in the appropriate civil

    registry books.

    4. Transmit to the office of the Civil Registrar-General within the prescribed

    period duplicate copies of the registered documents required by law.

    5. Issue certified transcript or copies of any certificate or registered documents

    upon payment of the prescribe fees to the treasurer .

    6. Receive applications for the issuances of marriage license and after determining

    that the requirements and supporting certificate and publications thereof for the

    prescribed period have been complied with, issue the license upon payment ofthe authorize fee to the treasurer.

    7. Coordinate with the national Statistics Office in conducting educational

    campaigns for vital registration and assist in the preparation of demographicand other statistics for the Local Government Unit.

    FRONTLINE SERVICES

    1. Issuance of certified copy of birth, marriage, and death record .

    2. Registration of birth, marriage and death record.

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    3. Registration of death certificates .

    4. Registration of court orders/decrees and request of annotated record.

    5. Requesting endorsement of registry records to the civil Registrar General .

    6. Delayed registration of civil registry records.

    7. Application for marriage License.

    8. Filing petition for Change of First Name or Correction of Clerical Errors.

    HOW TO AVAIL THE CIVIL REGISTRY SERVICES

    1. Requesting a certified copy of birth, marriage and death record.

      About the Services

    Civil Registry documents such as birth, marriage and death certificates maybe

    availed of by securing a certified transcript from the office.

      FEES

    a) Birth Certificate fee - P 90.00

    b) Marriage Certificate Fee - 90.00

    c) Death Certificate - 90.00

    Follow These Steps It will take you Please Approach

    1. Request the needed

    document

    Fill up slip and submit it to

    EIC .

    2 min.

    Apolonia D. BaldivicioAdm. Aide VI.

    Leah Baldonado

    Clerk

    2. Verification

    Search of requested CivilRegistry document if

    verified as to availability of

    record is not available in the

    computer , the record will

    5-15 minutes

    Apolonia D. Baldivicio

    Adm. Aide VI

    Leah Baldonado

    Clerk

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    be searched manually).

    3. Payment of fees

    If record is available , EIC

    instruct s the client to pay

    the required certificate fee.

    3 min. Apolonia D. Baldivicio

    Deputized CollectionClerk

    4. Record of Request

    EIC records in the logbookthe name of the requested

    document and O.R. Number

    1 min. Apolonia D. BaldivicioAdm. Aide VI

    Leah Baldonado

    Clerk

    5. Preparation of the

    requested document .

    EIC prepares the certifiedcopy of requested civil

    registry document.

    EIC checks/reviews thecorrectness of the entries in

    the document .

    5 minutes Apolonia D. Baldivicio

    Leah Baldonado

    6. Issuance of Certified

    Copy of civil registrydocument.

    MCR signs the document

    Client claim the documentat the releasing desk and

    signs in the logbook .

    5 minutes Abraham S. Sales, Jr.MCR

    Leah Baldonado

    2. Registration of birth & marriage certificates

      ABOUT THE SERVICE

    Republic act No.3753 mandates the establishment of a civil register in the

    Philippines where acts, events, legal instrument and court decrees concerning the civilstatus of person shall be recorded.

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      The birth of the child, being a vital event of a person, shall be registered within

    30 days from the time of birth in the office of the Civil Registrar of the city/municipalitywhere the birth occurred.

    For ordinary marriage, the time for submission of the Certificate of Marriage is

    fifteen(15) days following the solemnization of marriage, while for marriage exemptfrom license requirement , the prescribed period is thirty (30) days , at the place where

    the marriage was solemnized.

      REQUIREMENT

    Certificate of Live Birth (COLB) or Marriage Contract.

    Follow These Steps It will take You Please Approach

    1. Presentation ofDocument

    Present the document forregistration

    30 seconds Apolonia D. Baldivicio

    2. Examination of

    Document

    The EIC examines the

    document whether it issubmitted on time/delayed

    and the entries are properly

    filled-up.

    1 min. Aplolonia D. Baldivicio

    3. Registration of Document

    Client is advised to wait

    while the EIC registers the

    document.

    Two copies of the registered

    document are retained as

    file copy of the office andthe other one for NSO,

    Manila

    2 min. Apolonia D. Baldivicio

    4. Signature of RegisteredDocument

    MCR signs the registered

    civil registry document andrelease to client.

    2 min. Abraham S. Sales, Jr.

    Mun. Civil Registrar

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    3. Registration of Death Certificate

      ABOUT THE SERVICE

    It shall be the responsibility of the nearest relative or spouse who has knowledgeof the death to report the same within forty-eight (48) hours if the deceased died without

    medical attendance .

    The health officer shall examine and sign the death certificate and direct theregistration of the death to the office of the civil Registrar within the reglamentary period

    of (30) days .

    . REQUIREMENT(S)

    a) Death Certificate

    b) Barangay Certificate (for death occurring outside hospitals or clinic or with

    physicians)

    c. Transfer of Cadaver

    d. Entrance of Cadaver

    e. Exhumation Permit

    .FEES

    a) Burial permit fee - 155.00

    b) Transfer of Cadaver - 100.00

    c) Exhumation Permit - 60.00

    Follow These Steps It will take you Please Approach

    1. Presentation of

    Documents

    Approach the EIC if the

    deceased died outside

    hospital premises.

    Present barangay

    certification from theBarangay Captain where the

    deceased.

    2 minutes

    1 min.

    Apolonia D. Baldivicio

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    The EIC prepares theDeath Certificate per datasupplemented by the

    informant

    If person died in hospitalsecure death certificate

    from the hospital, certified

    by the attending physician

    1 min.

    2. Examination of document

    EIC examines the document

    presented if it is submitted

    on time/delayed and

    properly filled-up

    1-2 min. Apolonia D. Baldivicio

    3. Signature of the

    Municipal Health Officer(MHO)

    The MHO

    reviews/examines and signsthe document as to the

    cause of death and advice

    client to return to MCRwith the signed document

    for registration.

    3 minutes Municipal Health Officer

    4. Payment of Fees

    Client is advised to pay the

    corresponding fees to the

    collection clerk.

    If the client is indigent EIC

    advises him/her to get a free

    burial certificate from the

    Mayor’s Office forAssistance.

    4 minutes

    5 minutes

    Apolonia D. Baldivicio

    Mayor’s Office

    5. Registration of DocumentSubmit the document for

    registration, duplicate

    OCRG copy and NSO

    original to the registrant ofthe document and the

    duplicate to MCR.

    5 minutes Apolonia D. Baldivicio

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    6. Signature of registeredDeath Document

    The MCR signs the

    Registered death certificate

    1 min.

    Abraham S. Sales, Jr

    MCR

    .

    4. Registration of Court Orders/Decrees and request of Annotated Record.

    . ABOUT THE SERVICE

    Like other civil registry documents, court decrees concerning the status of aperson shall be registered in the civil registrar’s office where the court is functioningwithin ten (10) days after the decree/order has become final.

    The following are registrable court decrees:

    1. Decree of legal Separation.

    2. Declaration of Nullity of Marriage .

    3. Court decisions or order to correct or change entries in any certificate of births,

    marriage or death.

    4. Declaration of Presumption of Death.

    5. Repatriation or voluntary renunciation of citizenship.

    6. Court decision recognizing or acknowledging of natural children or impugningor denying such recognition or acknowledgement.

    7. Judicial determination of maternity affiliation.

    8. Aliases

    . REQUIREMENT (S)

    . Original/certified Xerox copy the court order

    . Certificate of finality.

    . Certificate of court registration issued by the concerned Municipal Civil

    Registrar where the court Order (CO) was issued.

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    .FEES

    . Annulment - 180.00

    . Adoption - 180.00

    . Correction of Clerical Error - 1,000.00

    . Petition for Change of First Name.. Filing Fee - 3,000.00

    .. Publication - 3,000.00

    . Legitimation Fee - 160.00

    . Use the surname of the father - 160.00

    Certified True Copy of Annotated Record

    . Local. Abroad

    Follow These Steps It will Take you Please Approach

    1. Presentation ofdocuments

    Present the required

    documents to EIC

    2 minutes

    Elidia R. Aganan

    RO-II

    2. Examination of

    Documents

    EIC examines the presented

    documents for registration

    and annotation .

    2 minutes Elidia R. Aganan

    RO-II

    3. Payment of fees

    The client is advised to pay

    the corresponding fees at

    Mun. Treasurer’s Office orto the deputized collection

    Clerk.

    5 minutes MTO

    Apolonia D. Baldivicio

    4. Registration of Court

    Order and Annotation toaffected Civil RegistryRecord.

    Client is advised to wait

    while EIC enters the courtorder and annotates the

    same to the record.

    10 minutes Elidia R. Aganan

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     EIC prepares certificate ofcourt registration, annotated

    civil registry records and

    certified Xerox copy of

    Court Order andendorsement letter to NSO,

    Manila.

    5. Review and approval

    The Municipal Civil

    Registrar reviews and signs

    the documents.

    5 to 10 minutes Abraham S. Sales, Jr.

    6. Release of Requestedrecord.

    EIC records the processed

    court registration.

    EIC release the document to

    the client.

    Client is made to sign in the

    receiving logbook .

    5 minutes Elidia R. Aganan

    5.  Registration of Legal Instrument s/Legitimating of Natural Child

      ABOUT THE SERVICES

    As a general rule, all legal instruments shall be registered in the civil registry ofthe place where they were executed except the ff:

    1. Affidavit of Reappearance – where the parties to the subsequent marriage areresiding .

    2. Marriage Settlement - where the marriage was recorded .

    3. Acknowledgement ; Legitimized ; Voluntary emancipation of Minor ;

    Parental Authorization or Ratification of Artificial Insemination-where the

    birth of the child was recorded.

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    Not falling under the aforementioned exceptions are the following & registrable

    instruments:

    1. Acknowledgement

    2. Acquisition of citizenship

    3. Certificate of Legal capacity of contract marriage .

    4. Option to elect Philippine citizenship .

    5. Partition and distribution of properties of spouses and delivery of the children’s 

    legitimized; and

    6. Waiver of rights interests of absolute community .

    All legal instrument s executed abroad shall be registered in the civil

    registry office of Manila.

    .REQUIREMENT (S)

    . Legal Instrument

    . Legitimation of Natural Child.

    -Marriage Contract of parents

    -  Birth Certificate of the Child-  Joint Affidavit of Legitimation of the parents.-  Affidavit of Acknowledgement of Paternity-  Legitimation Fee

    . FEES

    . Legal Instrument

    -Registration Fee

    . Legitimation of the Natural Child

    -Legitimation fee

    Follow These Steps It will Take you Please Approach

    1. Presentation of

    Document

    Present the required

    documents to EIC.

    1 min. Elidia R. Aganan

    RO II

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    2. Examination ofDocuments

    EIC examines the presented

    documents for registration

    and annotation .

    5 to 10 min. Elidia R. Aganan

    Registration Officer II

    3. Payment of Fees

    Client is advised to pay the

    required fees at the MTO orto the deputized Collection

    Clerk.

    5 minutes

    License Division

    MTO

    Apolonia D. Baldivicio

    Adm. Aide VI/

    Deputized Collection Clerk

    4. Records the Request.

    EIC records the request inthe logbook

    1 min. Leah P. Baldonado

    5. Registration of the legal

    Instruments and Annotation

    to the affected CivilRegistry Record.

    10 to 15 minutes Elidia R. Aganan

    Reg. Officer II

    6. Preparation of AnnotatedRecord

    Client prepares the

    annotated civil registryrecord .

    10 to 15 minutes Leah P. Baldonado

    7. Release of Documents

    EIC Releases the

    documents to the client.

    1 minute Leah P. Baldonado

    6. Requesting endorsement of registry records to the civil Registrar General

      ABOUT THE SERVICE

    As a rule , all civil registrars shall submit civil registry documents to the office of

    the civil registry documents to the office of the CIVIL Registrar General (OCRG) thru

    their respective NSO provincial offices.

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      There are instances when the NSO cannot issue copy/copies to the interested party

    because their office have no available record in its archive, or the current document isstill with the NSO provincial office being processed.

    To facilitate the issuance of requested documents, the concerned provincial

    Statistics Officer (PSO) or Civil Registrar is required to submit or indorse the neededdocument on a piecemeal basis to the NSO.

    .REQUIREMENT S

    NSO Negative Result

      FEE

      Endorsement Fee - P 180.00

    HOW TO AVAIL OF TH SERVICE

    Follow These Steps It will Take you Please Approach

    1. Request

    Approach EIC and request

    for an endorsement of your

    record to NSO.

    1 minute Elidia R. Aganan

    2. Verification

    EIC verifies from theArchive whether the record

    for endorsement is available

    Search is made in

    . the database, and

    . in the archive.

    3 to 5 minutes

    20 to 30 minutes

    Leah Baldonado

    3. Submission ofRequirements

    Present the NSO negative

    certification (updated issuednot later than 6 months ).

    2 to 5 minutes Elidia R. Aganan

    Reg. officer II

    4. Payment of fee

    Client is advised to pay to 5 minutes

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    the collection clerk therequired endorsement fee

    5. Preparation of

    Endorsement

    EIC makes a true copy ofthe document to be

    endorsed to NSO together

    with an endorsement letter

    then instructs the client tobring the same to the MCR

    for her/his signature .

    10 to 15 minutes Elidia R. Aganan

    6. Signature of the MCR

    Client brings said documentto MCR for his signature

    MCR reviews then signs

    the document .

    1 min.Abraham S. Sales, Jr.

    7. Release

    Client is given the true copy

    and endorsement letter.

    Client is instructed to mailall the documents to NSO,

    Quezon City, and to follow-up the same at NSO after 5

    days to7 days.

    5 minutes Elidia R.AgananReg. Officer II

    7. Delayed registration of civil registry records

      ABOUT THE SERVICE

    Delayed registration of birth , marriage, death and court decrees-like ordinaryregistration made at the time of the event shall be filed at the office of the Civil Registrarof the place where the event occurred, following the lapse of the reglamentary period to

    register .

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      REQUIREMENT (S)

    1. NSO Negative Result

    2. Affidavit of Delayed Registration

    3. Affidavit of Two (2) Disinterested Persons.4. Baptismal Certificate

    5. School records

    6. Certified true copy of marriage or death certificate

      FEES

      Late registration fee

    Less than 1 month - 10.00

    More than 1 month - 10.00

    Follow These Steps It will take you Please Approach1. Presentation of

    Document

    Present document for

    delayed registration .

    The document may be:

    .Certificate of Live Birth

    .Marriage Contract

    ,Death Certificate

    .Others

    EIC verifies from the

    archives whether the recordfor late registration is

    available

    3 to 5 minutes

    Elidia R. Aganan

    Apolonia D. Baldivicio

    Leah P. Baldonado

    2. Submission of

    Requirements

    Client is instructed to

    submit supportingdocuments.

    Clients waits while EIC

    examines the document.

    2 to 5 min. Elidia R.Aganan

    3. Payment of feesClient is advised to pay the

    required fee 5 minutes Collection Clerk

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    4. Interviews and Oath

    Client is advised to see the

    MCR fro interview and let

    the latter administer their

    oath in the affidavit ofdelayed registration.

    Abraham S. Sales, Jr.

    5. Publication Record.

    EIC records the document

    in the record book thenadvises the client to come

    back after the 10 day

    reglamentary publication

    period.

    2 minutes Apolonia D. Baldivicio

    6. Release of Document

    Client returns to claim hisnew registered document .

    The EIC releases the duly

    signed registered document.

    2 minutes Apolonia D. Baldivicio

    8. Applying for a marriage license

      ABOUT THE SERVICE

    Where a marriage license is required, each of the contracting parties shall file separate

    sworn application for such license with the proper local civil registrar of the place whereeither or both of the contracting parties reside.

    The local civil registrar concerned shall enter all applications for marriage license

    filed with him in a registry book strictly in the order in which the same are received .

    When the license is issued, the same shall be valid in any part of the Philippines for a

    period of one hundred twenty (120) days from the date of issuer, and shall be deemedautomatica